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Added 13 hours ago
MD
Administrative Services Program Director - State Prog Admin Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Finance: Budget Management, Accounts Payable, Accounts Receivable, Purchasing, Payroll Processing.
Added 14 hours ago
RP
Accounts Payable Administrator
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
We are seeking a high-volume, task-oriented Accounts Payable Administrator to join the growing finance team of a rapidly expanding EPC firm based in Calgary. Supporting a company…
Added 16 hours ago
JD
Junior Project Administrator
JD Development Group
Markham, ON
- Full-time
0–2 years of administrative, accounts payable, or bookkeeping experience
Added 16 hours ago
B&
Shop Administrator
Black & McDonald Limited
Saskatoon, SK
- Full-time
Create accounts payable invoices and assisting with accounts receivable within the Fabrication Division
Added 17 hours ago
WC
Receptionist/Administrator
Woola Capital
Coquitlam, BC
- Full-time
The Opportunity As the Receptionist/Administrator, you’ll be the first point of contact for visitors, clients, and vendors, setting the tone for every interaction with your warm and…
Added 17 hours ago
SE
Accounts Payable Administrator I (6-month Contract)
STEP Energy Services
AB · Calgary, AB
- Full-time
…managing and recording incoming emails and invoices in the Accounts Payable inbox and assisting with invoice…
Added 18 hours ago
MU
Accounts Administrator
McGill University
Montreal, QC
- Full-time
Experience in financial administration, accounts payable/receivable, or accounting.
Added 19 hours ago
SD
Store Administrator, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Burnaby, BC
- Part-time
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Added 20 hours ago
ES
Office Administrator & Accounting Specialist
Engineering Search Firm Inc.
Toronto, ON · North York, ON
- $65,000 to $85,000 CAD / year
- Full-time
…including office administration, tenant account management, accounts receivable and payable, rent processing, and legal documentation. This position requires strong organizational skills,…
Added 22 hours ago
PB
Office Administrator / Finance Assistant
Pacificus Biological Services Ltd.
Campbell River, BC
- Full-time
Finance support – accounts receivable, accounts payable, and reconciliations
Added 1 day ago
AC
Operations Administrator
Aston Carter
Trail, BC
- $25 to $30 CAD / hour
- Contract
Process site-level accounts payable and accounts receivable in coordination with the head office.
Added 1 day ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 1 day ago
AC
Operations Administrator
Aston Carter
Trail, BC
- $25 to $30 CAD / hour
- Contract
Process site-level accounts payable and accounts receivable in coordination with the head office.
Added 1 day ago
AC
Operations Administrator
Aston Carter
Trail, BC
- $25 to $30 CAD / hour
- Contract
Process site-level accounts payable and accounts receivable in coordination with the head office.
Added 1 day ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 1 day ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 1 day ago
RP
Finance and Accounting Administrator
Renaissance Personnel
Chatham-Kent, ON · Chatham, ON
- Full-time
· Experience in accounts payable, accounts receivable, invoicing, and general accounting functions.
Added 1 day ago
CR
Senior System Administrator ERP (Yardi)
Chartwell Retirement Residences
Mississauga, ON
- $115,000 to $120,000 CAD / year
- Full-time
The Senior Systems Administrator, ERP is a trusted and valued resource for all Chartwell ERP end-users and possesses a superior customer service mindset. Equally important is their strict…
Added 1 day ago
A
Property Accountant Administrator
Adecco
Toronto, ON
- $28 to $30 CAD / hour
- Temporary
We are currently recruiting for an experienced Property Accounting Administrator to join a busy commercial property management team in downtown Toronto for a confirmed 12-month maternity…
Added 1 day ago
SI
Database Administrator
STACK IT Recruitment
Remote, Canada
- $100,000 to $130,000 CAD / year
- Full-time
- Remote
We're hiring a Database Administrator to join an established recovery-audit firm that helps large corporations find and recover overpayments in their accounts payable. The role looks after…
Added 1 day ago
SI
Database Administrator
STACK IT Recruitment
Remote, Canada
- $100,000 to $130,000 CAD / year
- Full-time
- Remote
We're hiring a Database Administrator to join an established recovery-audit firm that helps large corporations find and recover overpayments in their accounts payable. The role looks after…
Added 1 day ago
SI
Database Administrator
STACK IT Recruitment
Remote, Canada
- $100,000 to $130,000 CAD / year
- Full-time
- Remote
We're hiring a Database Administrator to join an established recovery-audit firm that helps large corporations find and recover overpayments in their accounts payable. The role looks after…
Added 1 day ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Hamilton, ON
- Part-time
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Added 1 day ago
S
Scale Desk Administrator
SECURE
Fox Creek, AB
- Other
Assist with Accounts Payable and Accounts Receivable administration.
Added 2 days ago
BA
Accounting Administrator
Bruce Automotive Group
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Full-time
Assist with accounts payable and accounts receivable, including following up on outstanding payments

Woola Capital

Receptionist/Administrator

Coquitlam, BC, V3K 6X9, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Ready to Join Team Woola? Are you ready to bring your A game every day? Woola is on the hunt for a bright, organized, and upbeat Receptionist/Administrator to help keep our office running smoothly and support our accounting team. At Woola, we’re more than a service provider - we’re a team, and like any strong team, we know our success depends on each other.

Who We Are: OUT WORK | OUT PERFORM | OUT PLAY As a trusted provider of HVAC, Plumbing, Electrical, Construction, and Generator Services, Woola serves a wide range of residential, commercial, and industrial clients. With a people-first, service-driven approach, we’re raising the bar in the trades industry. We’re looking for a front-line team player who will help us maintain that standard every single day.

The Opportunity As the Receptionist/Administrator, you’ll be the first point of contact for visitors, clients, and vendors, setting the tone for every interaction with your warm and professional presence. Alongside managing daily reception and administrative duties, you’ll provide essential support to our accounting department by assisting with accounts payable, accounts receivable, customer payments, vendor invoices, and administrative documentation. You’ll play an important role in keeping our office organized, supporting our financial processes, and helping our team operate efficiently. If you thrive in a fast-paced environment, love keeping things running like a well-oiled machine, and take pride in being the go-to person everyone can count on, this role is for you.

What You’ll Tackle Reception & Office Administration

Greet and assist visitors, clients, and team members with a friendly and professional attitude.
Manage incoming calls, emails, and mail, ensuring messages are directed to the appropriate people promptly.
Maintain a tidy and organized front office and reception area that reflects Woola’s professional and energetic culture.
Support daily office operations, including managing deliveries and coordinating with vendors.
Assist with preparing documents, maintaining company records, and organizing administrative files.
Provide administrative support to the management team and other departments as needed.
Support the customer service team when required.
Take on additional administrative and organizational duties as assigned.

Accounting & Finance Support

Provide administrative support to the accounting department with Accounts Payable (AP) and Accounts Receivable (AR) tasks.
Assist with receiving, processing, and recording customer payments, ensuring supporting documentation is properly maintained.
Receive, review, attach, organize, and file vendor invoices, ensuring they are directed to the appropriate team members for processing.
Assist with tracking and organizing accounting documents and maintaining accurate electronic and paper filing systems.
Assist with completing, collecting, and processing customer EFT (Electronic Funds Transfer) forms and customer setup forms.
Assist with completing, collecting, and processing vendor application forms and maintaining accurate vendor records.
Communicate with customers, vendors, and internal departments to obtain missing information and resolve routine administrative questions.
Help ensure accounting documentation is complete, accurate, organized, and readily accessible.

What You Bring

Experience: Entry-level position, we’ll teach you what you need to know!
Communication Skills: Friendly, professional, and confident communicator, both in person and over the phone.
Organization: Excellent attention to detail, with the ability to multitask, manage competing priorities, and keep records organized.
Professionalism: A positive attitude, reliable work ethic, and polished presentation.
Tech Savvy: Comfortable using Microsoft Office, including Outlook and Excel, or similar tools. Experience with accounting software is an asset but not required.
Accuracy & Confidentiality: Careful handling of financial documents, customer information, vendor records, and other confidential business information.
Team Spirit: A collaborative mindset and willingness to help wherever needed.

What’s in It for You?

Competitive Pay: Compensation to match your skills and experience.
Benefits: Comprehensive health, dental, and vision coverage.
Paid Time Off: Enjoy paid vacation and sick days to maintain a healthy work-life balance.
Growth Opportunities: Room to grow, develop new skills, and expand your administrative and accounting knowledge within a supportive, dynamic team.
Company Events: Social events and outings to keep the team spirit strong.

Ready to Suit Up? If you’re ready to bring your energy, organization, attention to detail, and team spirit to Woola, we want to hear from you! Join a team where everyone plays a part in our success and gain valuable experience supporting both office operations and accounting functions.

Apply today and help us keep Woola running strong!

Apply About employer

More about this job

Responsibilities

The receptionist will manage front-office operations, including greeting visitors and handling communications, while providing administrative support to the accounting department. This role involves processing invoices, managing customer payments, and maintaining accurate financial and office records.

Requirements

This is an entry-level position that requires strong communication skills, attention to detail, and a professional demeanor. Candidates should be comfortable using Microsoft Office tools and possess the ability to multitask in a fast-paced environment.

Skills

Reception
Office administration
Accounts payable
Accounts receivable
Customer service
Microsoft Office
Outlook
Excel
Data entry
Communication
Multitasking
Attention to detail
Record keeping
Professionalism
Time management

Benefits

Health insurance
Dental coverage
Vision coverage
Paid vacation
Paid sick days

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrator
Accounts Payable
Accounts Receivable
Office Operations
Customer Payments
Vendor Invoices
Microsoft Office
Outlook
Excel
Administrative Support
Data Entry
Filing Systems
EFT Processing
Trades Industry
HVAC
Plumbing
Electrical
Construction
Generator Services
Customer Service
Record Maintenance
Confidentiality
Multitasking
Entry-level

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