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Added 12 mins ago
R
Part-Time Property Administrator
Realstar
Cornwall, ON
- Part-time
We are currently seeking a Property Administrator who will also perform leasing responsibilities to work at one of our properties in Toronto. This position would require you to work on-site…
Added 1 hour ago
RI
Support Services Administrator
Rentokil Initial
Concord, ON
- $45,000 to $45,700 CAD / year
- Full-time
…residential customers while providing World Class customer…
Added 1 hour ago
GS
IT Operations Lead
Giatec Scientific Inc.
Ottawa, ON
- Full-time
- Find the repetitive work and automate it: provisioning, password resets, ticket routing, self-service knowledge bases and more
Added 2 hours ago
PV
Permanent part-time (3 hrs and 45 min per day) HR and Payroll Administrator
Prairie Valley School Division
Canada
- Part-time
…communities, we invite you to apply for the HR and Payroll Administrator position at Education Centre in Regina. This is a permanent 50% position that will commence as soon as…
Added 2 hours ago
FC
Administrateur système et réseau
FOP Consultants
Quebec, QC
- Full-time
…Nous travaillons de concert avec nos clients afin d’offrir un service sur mesure qui répond à leurs besoins et leurs exigences opérationnelles. Grâce à son personnel compétent et qualifié,…
Added 3 hours ago
A
Senior Functional Analyst, Salesforce Retail CRM
ATB
Calgary, AB · Edmonton, AB
- Full-time
…our Salesforce investment. A deep understanding of Sales and Service Cloud and Salesforce in general is key to success in this role. You will be operating within a Scrum environment that…
Added 3 hours ago
S
DCN HR Administrator
SLB
Calgary, AB
- Full-time
The HR Administrator is responsible for providing administrative and processing support for the delivery of Human Resources (HR) services at the location. This role plays a key part in…
Added 3 hours ago
WS
Marketing Administrator
Wolf Steel Ltd
Barrie, ON
- Full-time
Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsurpassed customer service and remarkable product quality. Our award-winning products offer a…
Added 3 hours ago
MD
Administrative Services Program Director - State Prog Admin Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Manager
Added 3 hours ago
MD
MNJIS Director, Criminal History & Biometrics - State Prog Admin Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Manager
Added 3 hours ago
MD
Statewide Fraud Controls Manager Enterprise Support - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Manager Senior
Added 3 hours ago
MD
Assistant Director, Special Compensation Fund/State Program Administrator Manager Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Manager Senior
Added 3 hours ago
MD
APEX Accelerator Area Manager - State Program Administrator Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Intermediate
Added 3 hours ago
NS
Lecturer - Dalhousie School of Nursing
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Full-time
Reporting to the Site Administrator, the Lecturer is responsible for participating in curricula and program development that reflect health care trends and for planning, implementing, and…
Added 5 hours ago
B
Facility Supervisor
BGIS
Lethbridge, AB
- Full-time
…greater than ten (10) Team Members including Technicians, Tenant Service Coordinators, Property Service Coordinators, Admin Assistants, Facility Manager I…
Added 5 hours ago
B
Facility Manager III
BGIS
Mississauga, ON
- Full-time
Exemplify Customer Service and Create Memorable Customer Experiences
Added 5 hours ago
HC
Real Estate Lease Administrator
HearingLife Canada
Toronto, ON · North York, ON
- Full-time
The Real Estate Lease Administrator provides administrative and operational support to the Facilities & Real Estate team. This role is responsible for lease administration, landlord and…
Added 5 hours ago
S
DCN HR Administrator
SLB
Calgary, AB
- Full-time
The HR Administrator is responsible for providing administrative and processing support for the delivery of Human Resources (HR) services at the location. This role plays a key part in…
Added 5 hours ago
TC
Payroll Administrator (Comvida Experience Required)
The Care Group
Coquitlam, BC
- $36 to $40 CAD / hour
- Contract
…fast-paced, collaborative environment? We’re looking for a Payroll Administrator to join The Care Group on a contract basis and play an important role in supporting accurate and timely…
Added 5 hours ago
Payroll Administrator
Vertex Resource Group
Sherwood Park, AB
Vertex is currently accepting applications for one full-time, permanent Payroll Administrator. The successful candidate must have a minimum two years of previous payroll experience and will…
Added 5 hours ago
KB
Contractor Sales Administrator
Kent Building Supplies
Mount Pearl, NL
- Full-time
…continuing to provide their expertise and superior customer service with…
Added 5 hours ago
MI
Life Insurance Administrator
Masters Insurance
Vaughan, ON
- Full-time
Driven by our core values of integrity, care, innovation, and exceptional service, we are dedicated to safeguarding our clients' interests and ensuring their peace of mind.
Added 5 hours ago
KH
Supervisor, Nutrition Services
Kensington Health
Toronto, ON
- Full-time
The Supervisor, Nutrition Services is responsible for the daily operations of the Food Service Department in the assigned area(s), such as production, internal catering, resident/client…
Added 5 hours ago
CH
Medical Office Administrator
CBI Health
Calgary, AB
- Full-time
Exceptional patient service, collaborative care and continued growth and improvement are highly valued at Momentum Health & Evidence Sport and Spine. We are presently seeking a Full-Time…
Added 6 hours ago
CO
Bylaw Enforcement Officer
City of Penticton
Penticton, BC
- Full-time
…With a strong focus on good governance, collaboration, and service excellence, the City is dedicated to enhancing the quality of life for residents, businesses, and visitors alike. As one…

Woola Capital

Receptionist/Administrator

Coquitlam, BC, V3K 6X9, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 30, 2026

Original job description

Ready to Join Team Woola? Are you ready to bring your A game every day? Woola is on the hunt for a bright, organized, and upbeat Receptionist/Administrator to help keep our office running smoothly and support our accounting team. At Woola, we’re more than a service provider - we’re a team, and like any strong team, we know our success depends on each other.

Who We Are: OUT WORK | OUT PERFORM | OUT PLAY As a trusted provider of HVAC, Plumbing, Electrical, Construction, and Generator Services, Woola serves a wide range of residential, commercial, and industrial clients. With a people-first, service-driven approach, we’re raising the bar in the trades industry. We’re looking for a front-line team player who will help us maintain that standard every single day.

The Opportunity As the Receptionist/Administrator, you’ll be the first point of contact for visitors, clients, and vendors, setting the tone for every interaction with your warm and professional presence. Alongside managing daily reception and administrative duties, you’ll provide essential support to our accounting department by assisting with accounts payable, accounts receivable, customer payments, vendor invoices, and administrative documentation. You’ll play an important role in keeping our office organized, supporting our financial processes, and helping our team operate efficiently. If you thrive in a fast-paced environment, love keeping things running like a well-oiled machine, and take pride in being the go-to person everyone can count on, this role is for you.

What You’ll Tackle Reception & Office Administration

Greet and assist visitors, clients, and team members with a friendly and professional attitude.
Manage incoming calls, emails, and mail, ensuring messages are directed to the appropriate people promptly.
Maintain a tidy and organized front office and reception area that reflects Woola’s professional and energetic culture.
Support daily office operations, including managing deliveries and coordinating with vendors.
Assist with preparing documents, maintaining company records, and organizing administrative files.
Provide administrative support to the management team and other departments as needed.
Support the customer service team when required.
Take on additional administrative and organizational duties as assigned.

Accounting & Finance Support

Provide administrative support to the accounting department with Accounts Payable (AP) and Accounts Receivable (AR) tasks.
Assist with receiving, processing, and recording customer payments, ensuring supporting documentation is properly maintained.
Receive, review, attach, organize, and file vendor invoices, ensuring they are directed to the appropriate team members for processing.
Assist with tracking and organizing accounting documents and maintaining accurate electronic and paper filing systems.
Assist with completing, collecting, and processing customer EFT (Electronic Funds Transfer) forms and customer setup forms.
Assist with completing, collecting, and processing vendor application forms and maintaining accurate vendor records.
Communicate with customers, vendors, and internal departments to obtain missing information and resolve routine administrative questions.
Help ensure accounting documentation is complete, accurate, organized, and readily accessible.

What You Bring

Experience: Entry-level position, we’ll teach you what you need to know!
Communication Skills: Friendly, professional, and confident communicator, both in person and over the phone.
Organization: Excellent attention to detail, with the ability to multitask, manage competing priorities, and keep records organized.
Professionalism: A positive attitude, reliable work ethic, and polished presentation.
Tech Savvy: Comfortable using Microsoft Office, including Outlook and Excel, or similar tools. Experience with accounting software is an asset but not required.
Accuracy & Confidentiality: Careful handling of financial documents, customer information, vendor records, and other confidential business information.
Team Spirit: A collaborative mindset and willingness to help wherever needed.

What’s in It for You?

Competitive Pay: Compensation to match your skills and experience.
Benefits: Comprehensive health, dental, and vision coverage.
Paid Time Off: Enjoy paid vacation and sick days to maintain a healthy work-life balance.
Growth Opportunities: Room to grow, develop new skills, and expand your administrative and accounting knowledge within a supportive, dynamic team.
Company Events: Social events and outings to keep the team spirit strong.

Ready to Suit Up? If you’re ready to bring your energy, organization, attention to detail, and team spirit to Woola, we want to hear from you! Join a team where everyone plays a part in our success and gain valuable experience supporting both office operations and accounting functions.

Apply today and help us keep Woola running strong!

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More about this job

Responsibilities

The receptionist will manage front-office operations, including greeting visitors and handling communications, while providing administrative support to the accounting department. This role involves processing invoices, managing customer payments, and maintaining accurate financial and office records.

Requirements

This is an entry-level position that requires strong communication skills, attention to detail, and a professional demeanor. Candidates should be comfortable using Microsoft Office tools and possess the ability to multitask in a fast-paced environment.

Skills

Reception
Office administration
Accounts payable
Accounts receivable
Customer service
Microsoft Office
Outlook
Excel
Data entry
Communication
Multitasking
Attention to detail
Record keeping
Professionalism
Time management

Benefits

Health insurance
Dental coverage
Vision coverage
Paid vacation
Paid sick days

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrator
Accounts Payable
Accounts Receivable
Office Operations
Customer Payments
Vendor Invoices
Microsoft Office
Outlook
Excel
Administrative Support
Data Entry
Filing Systems
EFT Processing
Trades Industry
HVAC
Plumbing
Electrical
Construction
Generator Services
Customer Service
Record Maintenance
Confidentiality
Multitasking
Entry-level

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