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Added 10 mins ago
GC
Gérant Adjoint de Magasin/Assistant Store Manager
GameStop Canada
Quebec, QC
- $17.85 to $22 CAD / hour
- Full-time
We're looking for a talented Assistant Store Manager to join our team at our Les Galeries de la Capitale location in Quebec, QC. The Assistant Store Manager work hand-in-hand with the Store…
Added 10 mins ago
KB
Opportunities for Department Manager
Kent Building Supplies
Halifax, NS
- Full-time
Partner with the Assistant Manager to support store-wide initiatives, uphold operational standards, and contribute to a positive team environment.
Added 10 mins ago
KB
Opportunities for Department Manager
Kent Building Supplies
Lower Sackville, NS
- Full-time
Partner with the Assistant Manager to support store-wide initiatives, uphold operational standards, and contribute to a positive team environment.
Added 10 mins ago
KB
Opportunities for Department Manager
Kent Building Supplies
Dartmouth, NS
- Full-time
Partner with the Assistant Manager to support store-wide initiatives, uphold operational standards, and contribute to a positive team environment.
Added 10 mins ago
ER
Facilities Operations Assistant
EFW Radiology
Calgary, AB
- Full-time
Reporting to the Facilities Manager, the Facilities Operations Assistant supports the day-to-day operations and maintenance of EFW clinical and administrative facilities. Working closely…
Added 25 mins ago
L
Assistant Manager, Guest Experience | Whistler Village
lululemon
BC · British Columbia, Canada
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 25 mins ago
A
Director of Knowledge Management - NAMER
Ashby
Canada
- Full-time
Your team will also co-own the AI Assistant’s self-service experience with Product, helping customers find the right knowledge when and where they need it. You’ll stay close enough to the…
Added 25 mins ago
UO
Events and Communications Assistant, Snyder Institute for Chronic Diseases
University of Calgary
Calgary, AB
- Full-time
Reporting to the Manager, Business Operations; the Events & Communications Assistant is responsible for assisting with the coordination, administration and planning of events, programming…
Added 25 mins ago
C
Assistant Store Manager - Bayshore Shopping Centre
Claire's
Ottawa, ON
- $21 to $25 USD / hour
- Full-time
Sales Leadership & Profit Growth: Take ownership of store sales by delivering outstanding customer experience, upselling products, and implementing promotions to maximize revenue. You’ll be…
Added 25 mins ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Richmond, BC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 25 mins ago
A
Assistant Parts Manager - Sherwood Park Volkswagen
AutoCanada
Sherwood Park, AB
- $50,000 to $75,000 CAD / year
- Other
The Assistant Parts Manager will assist in overseeing the day-to-day operations of the parts department, supporting inventory management, staff coordination, customer service, and vendor…
Added 25 mins ago
CI
Banquet Assistant Manager
Canad Inns
Winnipeg, MB
- Full-time
We are seeking a highly motivated and experienced Assistant Banquet Manager to support banquet operations at Polo Park. This position offers an exciting opportunity for a hospitality…
Added 40 mins ago
BC
Assistant Director of Food and Beverage
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
The Assistant Director of Food & Beverage is responsible and accountable for supporting the strategic planning, coordination, and execution of all Dining and Banquet Services within Banff…
Added 55 mins ago
B&
Administrative Assistant
Black & McDonald Limited
Toronto, ON · Scarborough, ON
- $47,500 to $57,500 CAD / year
- Full-time
The Subcontract Administrator is located in Scarborough and typically reports directly to the Subcontract Manager. Their primary focus is assisting in subcontract management under the…
Added 55 mins ago
TU
Research Assistant-1
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 55 mins ago
TU
Research Assistant-2
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 55 mins ago
C
Manager, Program Management 1
CPKC
Calgary, AB
- Full-time
The Program Management Office (PMO) Manager supports engineering leadership by delivering transparent, accurate, and timely reporting on capital portfolio performance across North America.
Added 55 mins ago
SJ
Administrative Assistant, HMMS
St. Joseph's Health Care London
London, ON
- Full-time
Reporting to the HMMS Manager, People & Culture, this role will support HMMS’ General Manager, Directors and Non-Union Department Managers in all administrative and scheduling…
Added 55 mins ago
CG
Assistant Manager, SFU Starbucks West Mall, Burnaby
Compass Group Canada
Burnaby, BC
- Full-time
The Assistant Manager supports the Unit Manager in leading the daily operations of the unit, ensuring an exceptional customer experience, operational excellence, and financial performance.…
Added 55 mins ago
NC
Veterinary Assistant/Receptionist
NVA Canada
West Kelowna, BC
- Full-time
Veterinary Assistant - Rose Valley Veterinary Hospital Location: West Kelowna, British Columbia
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Full Time Day
Shoppers Drug Mart
Thunder Bay, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 1 hour ago
Assistant Manager-Edmonton, AB
StorageMart | MMS
Edmonton, AB
Join Our Team as an Assistant Store Manager at StorageMart!
Added 1 hour ago
AL
AltaGas - Operator 3, Sundre
AltaGas Ltd.
Sundre, AB · PEC Sundre
- Full-time
AltaGas is seeking an Operator 3 to join our Enerchem Partnership team in Sundre, Alberta. Reporting to the Assistant Plant Manager, this position is responsible for supporting the safe and…
Added 1 hour ago
TU
Administrative Assistant, HR Students & Facilities
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The Administrative Assistant, HR Students & Facilities provides administrative services across the School of Public Policy and Global Affairs, including human resources, facilities, events,…
Added 1 hour ago
TU
Senior Program Assistant, Medical Education – Division of Neonatology
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
…and exercising judgment and discretion, the Senior Program Assistant coordinates all administrative aspects of the Division’s educational programs, including the Subspecialty Fellowship…

Woolwich Community Health Centre

Program Assistant

St. Jacobs, ON, N0B 2N0, Canada

Part-time

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Job details

Job type: Part-time
Experience: · 2- 3 years program operational experience with progressive responsibility, preferably in a human services setting
Working hours: 22.50 hours per week
Posting language: English
Posted: Oct 29, 2026

Original job description

Woolwich Community Health Centre (WCHC) requires a Permanent Part time (0.60 FTE or 22.50 hours per week) Program Administrative Assistant for 3 days per week.

This position primarily provides administrative support to WCHC’s Community Services programs and Allied Health services. Duties include assisting with program registration, corresponding with patients and program participants, handling payments, scheduling, program promotion, data collection and entry via PSS EMR system, documentation, develop flyers & other forms of media, update and monitor the WCHC website and social media, and other tasks as needed.

Key Responsibilities:

· Provide overall support to the Health Promotion Manager and community services staff.

· Assists with group registration, scheduling, room bookings, and data collection and entry for the community programs.

· Address EMR-related issues and provide immediate troubleshooting for team members.

· Provide support to quality assurance processes within community and primary teams (e.g., organizing chart audit work)

· Provide operational support to community programs (e.g., develop flyers, posters, etc.);

· Update the health centre’s volunteer database and track/document volunteer orientation and training.

· Coordinate the health centre’s publications and communications, including the health centre newsletter, and update the health centre’s website and social media.

· Provide administrative support to the Health Promotion Manager, and Director of Community Services in planning and organizing staff performance reviews.

· Schedule and set up meeting rooms and book other required resources as required

· Prepare documents, forms, correspondence, minutes, confidential information, databases and mail merges for community team staff

· Prepare brochures and program information for community program staff

· Attend and take minutes at all Allied Health, health promotion, and other team meetings.

· Process purchase orders for the allied health and health promotion teams

· Other duties as assigned by the Manager of Health Promotion

Qualifications:

· Post Secondary Education, minimum community college

· Certificate/diploma in office administration

· 2- 3 years program operational experience with progressive responsibility, preferably in a human services setting

· Proficiency in the use of computers and various software applications, including Microsoft Office (Word, Excel, Outlook), virtual meeting platforms (Zoom, Teams), and Canva.

· Familiarity with EMR (PSS) or health database systems

· Experience in prioritizing workload demands and problem-solving

· Demonstrated ability to take initiative

· Ability to create documents that are accurate and professional in appearance (e.g., use of Word, Excel, PowerPoint, EMR- PSS)

· Excellent communication and interpersonal skills with internal and external contacts

· Able to work flexible hours as required.

· Knowledge of community, the healthcare settings, including community health centres

Only applicants selected for an interview will be contacted.

Woolwich Community Health Centre is committed to employment equity and providing equal opportunity for people with disabilities. We encourage applications from people representing the diverse communities we serve, and if requested, we modify our recruitment and hiring processes to make accommodations that are responsive to applicants’ needs.

Please copy and paste the link below for more information about the Canada Student Loan Forgiveness Program. Professions that would be relevant to the WCHC who could apply for loan forgiveness include Family doctors, Licensed Practical Nurses, RNs, Dentists and Dental hygienists, Physiotherapists, Social Workers and Psychologists.
Here is the link if you want to explore it: https://www.canada.ca/en/services/benefits/education/student-aid/grants-loans/repay/assistance/student-loan-forgiveness.html

Job Types: Part-time

Vacancy Type: New

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More about this job

Responsibilities

The Program Administrative Assistant provides comprehensive administrative support to community services and allied health programs, including scheduling, registration, and data management. They are also responsible for managing communications, updating digital media, and assisting with operational tasks for the health promotion team.

Requirements

Candidates must possess a post-secondary education, specifically a certificate or diploma in office administration. A minimum of 2-3 years of program operational experience in a human services setting is required, along with proficiency in Microsoft Office and health database systems.

Skills

Administrative support
Program registration
Scheduling
Data collection
Data entry
EMR systems
Microsoft Office
Canva
Communication
Interpersonal skills
Problem-solving
Documentation
Social media management
Website maintenance
Purchase orders
Meeting minutes

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Community Health Centre
Program Support
PSS EMR
Health Promotion
Microsoft Office
Canva
Scheduling
Data Entry
Quality Assurance
Volunteer Database
Newsletter
Social Media
Purchase Orders
Human Services
Healthcare
Documentation
Meeting Minutes
Office Administration
Communication Skills

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