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Added 21 hours ago
HM
Pediatrics
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Chilliwack, BC
- Full-time
…stabilized including respiratory support and ventilation prior to collection by the Provincial Infant Transport Team. Management of short term infant medical problems where resolution is…
Added 2 days ago
NT
Records Management Clerk
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Hay River, NT
- Full-time
…Authorities. Any interpretation of Authorities is referred to the Director, Information Technology. The position works within the general direction of the Manager, IT Applications & Support…
Added 2 days ago
TU
Undergraduate Admissions Coordinator
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
…functional direction and operational supervision from the Associate Director, Undergraduate Program. Works in coordination with the Graduate Programs Officer, and with other staff in the…
Added 2 days ago
RO
Farm Operations Manager – Harvest & Crop Handling
Rubicon Organics™
Delta, BC
- $90,000 to $92,000 CAD / year
- Full-time
This role will be based out of our Pacifica facility in Delta, BC, and will report to the Director, Operations.
Added 2 days ago
AC
Assistant Director, Appleby Camps, Milton
Appleby College
Milton, ON
- $58,000 to $63,000 CAD / year
- Full-time
…excellence with program leadership, working closely with the Director, Appleby Camps Milton, to ensure a safe, well-organized, and engaging camp…
Added 2 days ago
SP
Manager, Analytics and Reporting
Seneca Polytechnic
Toronto, ON · North York, ON
- Full-time
Translate analytical findings into clear, actionable insights and recommendations for the director, broader team and non-technical stakeholders to support informed decision-making
Added 2 days ago
UO
Undergraduate Admissions Coordinator
University of British Columbia
Vancouver, BC · UBCV | MacIsaac Health Building (GWHB)
- $5,027 to $5,413 CAD / month
- Full-time
…functional direction and operational supervision from the Associate Director, Undergraduate Program. Works in coordination with the Graduate Programs Officer, and with other staff in the…
Added 2 days ago
TU
Senior Program Assistant, Medical Education – Division of Neonatology
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
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Added 2 days ago
MO
Credit Operations Specialist
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Toronto, ON · Etobicoke, ON
- Full-time
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Added 2 days ago
Operations Manager, School of Skilled Trades and Apprenticeship
Mohawk College
Hamilton, ON
…apprenticeship, grade entry, graduation, etc. within the Faculty for both post-secondary and apprenticeship…
Added 2 days ago
MU
Administrative Coordinator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international…
Added 2 days ago
WM
District Manager I
Waste Management, Inc. (WM)
Edmonton, AB
- Full-time
Formulates short-term and long-term goals and action plans in conjunction with the Senior District Manager and/or Director of Collection Operations.
Added 2 days ago
OT
Specialist, Corporate Services
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
The Specialist is part of the Corporate Services team and reports to the Director, Real Estate Operations & Workplace Transformation. The role works closely with REO and partners across…
Added 2 days ago
UO
Senior Program Assistant, Medical Education – Division of Neonatology
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital - Ambulatory Care Building (BCCHA)
- $5,027 to $5,413 CAD / month
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Reports jointly to the Director of the Fellowship Program and the Division Head. Receives operational direction from the Program Manager, Medical Education. The Business Manager, Division…
Added 2 days ago
CH
Director of Food & Beverage
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Rossland, BC
- Full-time
The Director of Food & Beverage leads the dining and beverage experience across RED Mountain Resort and The Josie Hotel, from mountain dining and après-ski to upscale restaurant service,…
Added 2 days ago
WC
Program Assistant
Woolwich Community Health Centre
St. Jacobs, ON
- Part-time
…participants, handling payments, scheduling, program promotion, data collection and entry via PSS EMR system, documentation, develop flyers & other forms of media, update and monitor the…
Added 2 days ago
MC
Manager, Business Banking Credit
Meridian Credit Union
Guelph, ON
- $79,100 to $110,000 CAD / year
- Full-time
Reporting to the Director, Sales & Service, the Manager, BBC Business Banking Credit role interfaces closely with Business Banking Centre (“BBC”) management and Business Credit Department…
Added 2 days ago
VI
Administrative Assistant, Diversity, Equity and Human Rights Office
Vancouver Island University
Nanaimo, BC
- $70,682 to $80,230 CAD / year
- Temporary
The Administrative Assistant, Diversity, Equity and Human Rights Office, reports directly to the Director and will play a pivotal role in maintaining a welcoming, organized and supportive…
Added 2 days ago
MC
Manager, Business Banking Credit
Meridian Credit Union
Guelph, ON
- $79,100 to $110,000 CAD / year
- Full-time
Reporting to the Director, Sales & Service, the Manager, BBC Business Banking Credit role interfaces closely with Business Banking Centre (“BBC”) management and Business Credit Department…
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Staff Accountant
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Toronto, ON
Reporting to the Director, Finance, you will support day-to-day accounting and the monthly close across Cyclic entities, working with colleagues in Finance and with teams across the…
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UH
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- Full-time
…injury or illness. We actively participate in outcomes data collection, analysis and reporting, continuous quality improvement and the education and training of the next generation of…
Added 2 days ago
CM
Staff Accountant
Cyclic Materials
Toronto, ON
- Full-time
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Added 2 days ago
Manager, Investigations and Compliance
The Government of Nova Scotia
Halifax, NS
Reporting to the Director of Investigations & Compliance, the Manager of Investigations & Compliance provides operational and program management of Immigration Branch program integrity…
Added 2 days ago
NE
Global Director of Impact & Knowledge Management
New Energy Nexus
Remote, Canada
- Full-time
- Remote
The Global Impact Director & Knowledge Management is the champion of New Energy Nexus’ ambition to be a true learning organization. They will lead the Monitoring, Evaluation, and Learning…
Added 2 days ago
SD
Indigenous Education Support Worker
School District 5 Southeast Kootenay
BC · East Kootenay A, BC
- Full-time
…employee works in cooperation with Indigenous communities, the Director responsible for Indigenous Education, the School-Based Team, and other agencies and Ministries. The Indigenous…

Woolwich Community Health Centre

Program Assistant

St. Jacobs, ON, N0B 2N0, Canada

Part-time

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Job details

Job type: Part-time
Experience: · 2- 3 years program operational experience with progressive responsibility, preferably in a human services setting
Working hours: 22.50 hours per week
Posting language: English
Posted: Oct 29, 2026

Original job description

Woolwich Community Health Centre (WCHC) requires a Permanent Part time (0.60 FTE or 22.50 hours per week) Program Administrative Assistant for 3 days per week.

This position primarily provides administrative support to WCHC’s Community Services programs and Allied Health services. Duties include assisting with program registration, corresponding with patients and program participants, handling payments, scheduling, program promotion, data collection and entry via PSS EMR system, documentation, develop flyers & other forms of media, update and monitor the WCHC website and social media, and other tasks as needed.

Key Responsibilities:

· Provide overall support to the Health Promotion Manager and community services staff.

· Assists with group registration, scheduling, room bookings, and data collection and entry for the community programs.

· Address EMR-related issues and provide immediate troubleshooting for team members.

· Provide support to quality assurance processes within community and primary teams (e.g., organizing chart audit work)

· Provide operational support to community programs (e.g., develop flyers, posters, etc.);

· Update the health centre’s volunteer database and track/document volunteer orientation and training.

· Coordinate the health centre’s publications and communications, including the health centre newsletter, and update the health centre’s website and social media.

· Provide administrative support to the Health Promotion Manager, and Director of Community Services in planning and organizing staff performance reviews.

· Schedule and set up meeting rooms and book other required resources as required

· Prepare documents, forms, correspondence, minutes, confidential information, databases and mail merges for community team staff

· Prepare brochures and program information for community program staff

· Attend and take minutes at all Allied Health, health promotion, and other team meetings.

· Process purchase orders for the allied health and health promotion teams

· Other duties as assigned by the Manager of Health Promotion

Qualifications:

· Post Secondary Education, minimum community college

· Certificate/diploma in office administration

· 2- 3 years program operational experience with progressive responsibility, preferably in a human services setting

· Proficiency in the use of computers and various software applications, including Microsoft Office (Word, Excel, Outlook), virtual meeting platforms (Zoom, Teams), and Canva.

· Familiarity with EMR (PSS) or health database systems

· Experience in prioritizing workload demands and problem-solving

· Demonstrated ability to take initiative

· Ability to create documents that are accurate and professional in appearance (e.g., use of Word, Excel, PowerPoint, EMR- PSS)

· Excellent communication and interpersonal skills with internal and external contacts

· Able to work flexible hours as required.

· Knowledge of community, the healthcare settings, including community health centres

Only applicants selected for an interview will be contacted.

Woolwich Community Health Centre is committed to employment equity and providing equal opportunity for people with disabilities. We encourage applications from people representing the diverse communities we serve, and if requested, we modify our recruitment and hiring processes to make accommodations that are responsive to applicants’ needs.

Please copy and paste the link below for more information about the Canada Student Loan Forgiveness Program. Professions that would be relevant to the WCHC who could apply for loan forgiveness include Family doctors, Licensed Practical Nurses, RNs, Dentists and Dental hygienists, Physiotherapists, Social Workers and Psychologists.
Here is the link if you want to explore it: https://www.canada.ca/en/services/benefits/education/student-aid/grants-loans/repay/assistance/student-loan-forgiveness.html

Job Types: Part-time

Vacancy Type: New

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More about this job

Responsibilities

The Program Administrative Assistant provides comprehensive administrative support to community services and allied health programs, including scheduling, registration, and data management. They are also responsible for managing communications, updating digital media, and assisting with operational tasks for the health promotion team.

Requirements

Candidates must possess a post-secondary education, specifically a certificate or diploma in office administration. A minimum of 2-3 years of program operational experience in a human services setting is required, along with proficiency in Microsoft Office and health database systems.

Skills

Administrative support
Program registration
Scheduling
Data collection
Data entry
EMR systems
Microsoft Office
Canva
Communication
Interpersonal skills
Problem-solving
Documentation
Social media management
Website maintenance
Purchase orders
Meeting minutes

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Community Health Centre
Program Support
PSS EMR
Health Promotion
Microsoft Office
Canva
Scheduling
Data Entry
Quality Assurance
Volunteer Database
Newsletter
Social Media
Purchase Orders
Human Services
Healthcare
Documentation
Meeting Minutes
Office Administration
Communication Skills

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