Find work in Canada.

625,303 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 1 min ago
Director, People & Culture
Real Estate Council of Ontario
Toronto, ON
Reporting to the Chief Executive Officer, the Director, People & Culture is an enterprise leader accountable for translating RECO's strategy into an integrated people, organization and…
Added 1 min ago
Director, Education & Professional Standards
Real Estate Council of Ontario
Toronto, ON
Provides strategic advice to executive leadership, the Registrar and governance bodies on education, competence and professional standards matters, including strategic options, regulatory…
Added 16 mins ago
SM
RQ11733 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
…develop transition and adoption strategies, and create high-quality training and operational documentation to ensure successful implementation and sustained stakeholder…
Added 16 mins ago
SM
RQ11735 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
The role creates and delivers high-quality training and operational documentation, supports knowledge transfer and post-implementation adoption, and monitors feedback and outcomes to…
Added 16 mins ago
RI
Senior Digital Marketing Manager
RedRhino Inc.
London, ON
- Full-time
Monitor trends and adjust strategies to maximize traffic quality and conversion rates.
Added 16 mins ago
TC
Director of Financial Planning and Analysis
Trindent Consulting
Toronto, ON
- $150,000 to $250,000 CAD / year
- Full-time
…They will work closely with the President, Finance Director, Executive and Leadership Teams, project leaders and functional budget owners to translate company strategy into financial…
Added 16 mins ago
W
Director, Information Technology and Security
WorkplaceNL
St. John's, NL
- Full-time
…high-performing culture. You will also provide strategic advice to executive, senior management and the Board of Directors on complex technology, security and operational…
Added 16 mins ago
W
Executive Assistant
WorkplaceNL
St. John's, NL
- Full-time
As WorkplaceNL’s Executive Assistant (Legal) you will be accountable for providing specialized executive-level and legal administrative support to the General Counsel and Corporate…
Added 16 mins ago
AW
Director, Content and External Communications
Aviso Wealth
Remote, Canada
- $135,000 to $160,000 CAD / year
- Full-time
- Remote
…content planning and production – ensuring consistent, high‑quality execution at scale and a clear, credible external…
Added 16 mins ago
GJ
Chef(fe), Opérations international - Manager, International Operations
Groupe JAMP Pharma
Boucherville, QC
- Full-time
Solides compétences en communication exécutive et en gestion des parties prenantes;
Added 45 mins ago
M
Director of Product Development
Mitsoh
AB · Greater Edmonton Metropolitan Area
- Full-time
Reporting to the Chief Executive Officer, this role is solo to start and builds Mitsoh’s product development function from the ground up. The Director partners closely with Operations,…
Added 45 mins ago
CO
Data Scientist
County of Renfrew
Pembroke, ON
- $49.29 to $55.48 CAD / hour
- Full-time
Communicate complex analytical and research findings clearly to operational, managerial, executive, political, and community audiences.
Added 45 mins ago
HS
Quality Supervisor
HR Solutions
ON · Niagara, ON
- Full-time
 Minimum 5 years of experience in quality supervision, leadership role, for a multidisciplined
Added 45 mins ago
HG
Chief Business Officer
Humankind Global Recruitment
Dartmouth, NS
- Full-time
…business. Reporting to the President and sitting on the club's Executive Leadership Team alongside the sporting leadership, the CBO sets the commercial strategy, builds and leads the…
Added 46 mins ago
A
Manager, Sales Compensation
Aviso
Toronto, ON
- $110,000 to $135,000 CAD / year
- Full-time
Added 46 mins ago
Associate VP
DEPT®
Toronto, ON
We’re a specialist team at the intersection of cost, speed, and quality - leading our clients into a pioneering future. We’re an agile interconnected global team partnering with the most…
Added 1 hour ago
MA
Solutions Engineer
Mosaic AI
Toronto, ON
- Full-time
Drive activation: monitor AI output quality, guide user enablement, tune prompts and logic
Added 1 hour ago
TT
Project Manager, Renewable Energy Programs (14011)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $140,176.4 to $175,284.2 CAD / year
- Full-time
Track, monitor and communicate performance against project plan, requirements, quality measures, milestones and KPIs. Review status reports from project teams and address issues with…
Added 1 hour ago
A
Director, Content and External Communications
Aviso
Toronto, ON
- $135,000 to $160,000 CAD / year
- Full-time
…content planning and production - ensuring consistent, high‑quality execution at scale and a clear, credible external…
Added 1 hour ago
T
Head of Engineering
Talently
Toronto, ON
- Full-time
…integrations, and IT infrastructure. You will partner closely with executive leadership to deploy AI-native workflows that significantly reduce manual human processing, optimize delivery…
Added 3 hours ago
BC
Client Executive – Real Estate
BFL CANADA
Toronto, ON
- Full-time
We are looking for a Client Executive to join our team in our Toronto office!
Added 3 hours ago
BC
Producer/Commercial Insurance-Financial, Professional & Technology Services
BFL CANADA
Montreal, QC
- Full-time
We are looking for a Commercial Insurance Broker (Client Executive) to join our Financial, Professional and Technology Services team in our Montreal office!
Added 3 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…values. We are dedicated to offering our customers the highest quality products and services and are looking for people with the inspiration and talent to develop with us as we pursue our…
Added 3 hours ago
TA
Senior Director, Marketing & Communications-FR
Top Aces
Dorval, QC
- Full-time
The Senior Director serves as a trusted advisor to executive leadership on marketing, reputation, executive communications, media relations, employee communications, brand positioning, and…
Added 4 hours ago
GE
Hotel 1st Cook
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Executive Chef, Executive Sous Chef, Sous Chef or Supervisor, the Food Truck Handler / Cook is responsible for the safe operation, transportation, setup, food…

WorkplaceNL

Executive Assistant

St. John's, NL, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 22, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Executive Assistant (Legal)

As WorkplaceNL’s Executive Assistant (Legal) you will be accountable for providing specialized executive-level and legal administrative support to the General Counsel and Corporate Secretary and executive-level support and administrative services of a confidential nature to the Executive Team, making routine administrative decisions on behalf of the executive team.

The incumbent will also provide executive-level support services to the CEO, the Board Chairperson and the Board of Directors in the absence of the Executive Assistant to the CEO and Board of Directors and Executive Department.

Role Responsibilities

Provides efficient administration of the Legal Department by screening, logging and distributing incoming calls, mail, inquires, requests for legal assistance and acting upon matters which can be dealt with by the Executive Assistant (Legal) or can be expedited by referral for further information/action within WorkplaceNL.
Prepares the Legal Department budget for review by the General Counsel and Corporate Secretary. The incumbent monitors and analyzes the department’s budget, once approved. This position completes and records all purchases made on behalf of the department, ensuring budget restrictions are kept, reviews and verifies the department's monthly administrative cost reports.
Assigns referrals to investigator, ensuring that reporting deadlines are met and tracks outcomes of investigations and prepares statistical reports. Receives incoming calls on investigation referral line and maintains a computerized tracking system for investigation referrals.
Prepares a preliminary draft of contracts for review by Legal Counsel/General Counsel. Provides support to the responsible lawyer in drafting contracts and contract extensions and other correspondence on agreements.
Provides support in processing and responding to applications for access to information pursuant to the Access to Information and Protection and Privacy Act, 2015 in a strict timeframe and tracks the outcomes of these information requests.
Provides support to the IJA Coordinator in processing, responding to and tracking these requests.

Essential Skills and Qualifications

Completion of a two-year Legal Administration Program;
Five years related experience working senior level as an executive or legal assistant in a law firm or corporate legal department;
Additional training in business administration, executive-level support or board governance would be an asset;
Strong knowledge of information practices and systems are required;
Proficiency with Microsoft applications, information technology software and systems and document management systems. Knowledge of file management software would be an asset;
Exemplary communication (oral and written), organizational, office management and interpersonal skills, to support liaising with other areas in the organization as well as the minister’s office, various government officials and stakeholders;
Demonstrated ability to exercise initiative and judgment along with strong coordination skills; and,
Demonstrated ability to perform tasks on legal files as required. The incumbent must be able to understand and respect the principles of confidentiality and work independently.

What does success look like in this role?

Works with minimal direct supervision in a high-pressure environment with critical and competing demands.
Great attention to detail in achieving rigid timeframes, producing quality reports and correspondence and a demonstrated empathy for clients of WorkplaceNL.
Communicates professionally and diplomatically internally and with stakeholders, including executive members, primary stakeholders, sector councils and industry associations and ensures required action is carried out expediently.
Completes skilled and experienced collaborative work in team environments.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.

For more information, please visit www.workplacenl.ca

At WorkplaceNL, we focus on improving quality of life for the people of Newfoundland and Labrador through safe workplaces and support for our clients. We provide occupational health and safety education and help prevent workplace injury and illness. We also provide compensation and support to workers, and their employers, during recovery and return to work.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides specialized legal and administrative support to the General Counsel and the Executive Team. Responsibilities include managing the Legal Department budget, drafting contracts, processing information requests, and coordinating investigation referrals.

Requirements

Candidates must have a two-year Legal Administration diploma and at least five years of experience in a law firm or corporate legal department. Proficiency in Microsoft applications and strong organizational and communication skills are essential for this role.

Skills

Legal administration
Budget monitoring
Contract drafting
File management
Information privacy
Microsoft applications
Document management
Communication
Organizational skills
Office management
Interpersonal skills
Confidentiality
Statistical reporting
Board governance
Coordination

Visa sponsorship

Not detected in the job text

Keywords

Legal Administration
General Counsel
Corporate Secretary
Budgeting
Contract Drafting
Access to Information
Privacy Act
Investigation Tracking
Microsoft Office
Document Management
Board Governance
Stakeholder Management
Administrative Support
File Management
WorkplaceNL
Occupational Health and Safety

Report this job