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Added 7 mins ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…City of Kawartha Lakes. Among our acute and continuing care services, our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and…
Added 7 mins ago
S
Workplace Coordinator, Workplace Experience Network, Human Resources
Sanya’k̓ula
Burnaby, BC
- Full-time
The Coordinator participates in HR special assignments, projects and events that have PHSA and Agency wide applications. Provides technical and systems assistance, pulls/maintains data and…
Added 7 mins ago
R
Project Controls Coordinator
Raise
Calgary, AB
- Full-time
…transportation and gathering is seeking a Project Controls Coordinator to join the Core Programs Project Controls team. Reporting to a Supervisor or Team Lead, this role provides project…
Added 7 mins ago
LJ
#2026-OSM42 - Outreach Support Mentor
Life's Journey Inc.
Winnipeg, MB
- Full-time
…The Outreach Support Mentor will work alongside the Drop in Coordinator. This includes participating in the ongoing planning, monitoring, and communication of activities of the program…
Added 7 mins ago
LJ
#2026-OSM43 - Outreach Support Mentor
Life's Journey Inc.
Winnipeg, MB
- Full-time
…The Outreach Support Mentor will work alongside the Drop in Coordinator. This includes participating in the ongoing planning, monitoring, and communication of activities of the program…
Added 7 mins ago
FH
Registered Nurse, Cardiac Intensive Care Unit (CICU) - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Part-time
…multi-phase project to increase the hospital's capacity, beds, and services. Read more here RCHRP Phase…
Added 7 mins ago
FH
Registered Nurse, Cardiac Intensive Care Unit (CICU) - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Part-time
…multi-phase project to increase the hospital's capacity, beds, and services. Read more here RCHRP Phase…
Added 7 mins ago
FH
Registered Nurse, Intensive Care Unit (ICU) - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 22 mins ago
VF
Group Fitness & Registered Fitness Programs Coordinator
Vivo for Healthier Generations
Calgary, AB
- Full-time
As Group Fitness & Registered Fitness Programs Coordinator, you will provide front-line supervision and leadership to a team of Group Fitness Instructors, ensuring the coordination and…
Added 36 mins ago
C
FT Petroleum Driver (Highway 16 #313) Saskatoon, SK - Saskatoon Co-op
Co-op
Saskatoon, SK
- Full-time
Reporting to the Petroleum Coordinator, responsibilities for this position include the following:
Added 36 mins ago
Real Estate & Development Coordinator
UFA Co-operative Ltd.
Calgary, AB
Reporting to the Manager, Real Estate and Development, the Real Estate & Development Coordinator will have accountability for coordinating property acquisitions (including leases,…
Added 36 mins ago
DG
Indigenous Employment Coordinator
Dexterra Group
Mississauga, ON
- Full-time
As Indigenous Employment Coordinator, you will help connect Indigenous candidates and communities with employment, training and career-development opportunities across our operations in…
Added 36 mins ago
FG
Operations Coordinator - Client Service Administration and Process Support
Fitch Group
Toronto, ON
- $45,000 to $55,000 CAD / year
Fitch Learning is a leader in financial services training. With unrivaled breadth and depth, the company delivers learning solutions for apprentices, graduates, and those with 10+ years’…
Added 37 mins ago
L
Line Cook - Full Time
Longo's
Vaughan, ON
- Full-time
Ability to adapt quickly to new situations/priorities, as well as new and changing processes, programs and services
Added 37 mins ago
TU
Manager, Human Resources
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
This position supervises the Admin Support, Admin Coordinator, and the Head’s Assistant and will work collaboratively with the Faculty of Science, Dean’s Office, Central UBC offices…
Added 37 mins ago
DG
Indigenous Employment Coordinator
Dexterra Group
Calgary, AB
- Full-time
As Indigenous Employment Coordinator, you will help connect Indigenous candidates and communities with employment, training and career-development opportunities across our operations in…
Added 37 mins ago
DG
Indigenous Employment Coordinator
Dexterra Group
AB · Edmonton, AB
- Full-time
As Indigenous Employment Coordinator, you will help connect Indigenous candidates and communities with employment, training and career-development opportunities across our operations in…
Added 52 mins ago
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RECE Operations Co Culture Lead Role CELC-Townline
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Central Frontenac, ON · Townline
- Full-time
Added 1 hour ago
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Indwell
St. Thomas, ON
Position Description: Reporting to the Program Supervisor, as the Supportive Housing Coordinator, you will work alongside tenants who have experienced mental health concerns and/or…
Added 1 hour ago
Service Technician IV
Superior Plus Propane Talent Acquisition
Flin Flon, MB
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Added 1 hour ago
FH
Registered Nurse, Emergency - Specialty Qualified
Fraser Health
Mission, BC
- Temporary
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
IR
Service Coordinator
Ingersoll Rand
Mississauga, ON
- Full-time
The Service Coordinator supports the Customer Center by coordinating service operations and serving the compressed air needs of industrial customers. This role is responsible for delivering…
Added 1 hour ago
JC
Fire Service Associate Project Manager
Johnson Controls
Hamilton, ON · CAN ON Hamilton
- Full-time
…it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help…
Added 1 hour ago
CE
RECE Pedagogical Co Culture Lead Role CELC - Townline
Compass Early Learning and Care
Central Frontenac, ON · Townline
- Full-time
Added 1 hour ago
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Coordinator, Utilities Plumbing
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WorkplaceNL

Executive Assistant

St. John's, NL, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 22, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Executive Assistant (Legal)

As WorkplaceNL’s Executive Assistant (Legal) you will be accountable for providing specialized executive-level and legal administrative support to the General Counsel and Corporate Secretary and executive-level support and administrative services of a confidential nature to the Executive Team, making routine administrative decisions on behalf of the executive team.

The incumbent will also provide executive-level support services to the CEO, the Board Chairperson and the Board of Directors in the absence of the Executive Assistant to the CEO and Board of Directors and Executive Department.

Role Responsibilities

Provides efficient administration of the Legal Department by screening, logging and distributing incoming calls, mail, inquires, requests for legal assistance and acting upon matters which can be dealt with by the Executive Assistant (Legal) or can be expedited by referral for further information/action within WorkplaceNL.
Prepares the Legal Department budget for review by the General Counsel and Corporate Secretary. The incumbent monitors and analyzes the department’s budget, once approved. This position completes and records all purchases made on behalf of the department, ensuring budget restrictions are kept, reviews and verifies the department's monthly administrative cost reports.
Assigns referrals to investigator, ensuring that reporting deadlines are met and tracks outcomes of investigations and prepares statistical reports. Receives incoming calls on investigation referral line and maintains a computerized tracking system for investigation referrals.
Prepares a preliminary draft of contracts for review by Legal Counsel/General Counsel. Provides support to the responsible lawyer in drafting contracts and contract extensions and other correspondence on agreements.
Provides support in processing and responding to applications for access to information pursuant to the Access to Information and Protection and Privacy Act, 2015 in a strict timeframe and tracks the outcomes of these information requests.
Provides support to the IJA Coordinator in processing, responding to and tracking these requests.

Essential Skills and Qualifications

Completion of a two-year Legal Administration Program;
Five years related experience working senior level as an executive or legal assistant in a law firm or corporate legal department;
Additional training in business administration, executive-level support or board governance would be an asset;
Strong knowledge of information practices and systems are required;
Proficiency with Microsoft applications, information technology software and systems and document management systems. Knowledge of file management software would be an asset;
Exemplary communication (oral and written), organizational, office management and interpersonal skills, to support liaising with other areas in the organization as well as the minister’s office, various government officials and stakeholders;
Demonstrated ability to exercise initiative and judgment along with strong coordination skills; and,
Demonstrated ability to perform tasks on legal files as required. The incumbent must be able to understand and respect the principles of confidentiality and work independently.

What does success look like in this role?

Works with minimal direct supervision in a high-pressure environment with critical and competing demands.
Great attention to detail in achieving rigid timeframes, producing quality reports and correspondence and a demonstrated empathy for clients of WorkplaceNL.
Communicates professionally and diplomatically internally and with stakeholders, including executive members, primary stakeholders, sector councils and industry associations and ensures required action is carried out expediently.
Completes skilled and experienced collaborative work in team environments.

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.

For more information, please visit www.workplacenl.ca

At WorkplaceNL, we focus on improving quality of life for the people of Newfoundland and Labrador through safe workplaces and support for our clients. We provide occupational health and safety education and help prevent workplace injury and illness. We also provide compensation and support to workers, and their employers, during recovery and return to work.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides specialized legal and administrative support to the General Counsel and the Executive Team. Responsibilities include managing the Legal Department budget, drafting contracts, processing information requests, and coordinating investigation referrals.

Requirements

Candidates must have a two-year Legal Administration diploma and at least five years of experience in a law firm or corporate legal department. Proficiency in Microsoft applications and strong organizational and communication skills are essential for this role.

Skills

Legal administration
Budget monitoring
Contract drafting
File management
Information privacy
Microsoft applications
Document management
Communication
Organizational skills
Office management
Interpersonal skills
Confidentiality
Statistical reporting
Board governance
Coordination

Visa sponsorship

Not detected in the job text

Keywords

Legal Administration
General Counsel
Corporate Secretary
Budgeting
Contract Drafting
Access to Information
Privacy Act
Investigation Tracking
Microsoft Office
Document Management
Board Governance
Stakeholder Management
Administrative Support
File Management
WorkplaceNL
Occupational Health and Safety

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