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WorkSafeBC

Administrative Coordinator (Divisional Planning, Coordination & Support Services)

Richmond, BC, Canada

Pay: Salary: $65,476 - $79,553/annually
Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Are you a resourceful and self-motivated administrative individual with the power to initiate plans and independently follow through to completion? We’re looking for an experienced Administrative Coordinator to assist and support our Director, Divisional Planning, Coordination & Support Services at WorkSafeBC in our Richmond head office.

Divisional Planning, Coordination and Support Services (DPCSS) supports the Claims and Rehabilitation Services division plan, coordinate, and deliver on its priorities. The team works across the division and with corporate partners to support business planning, innovation, business intelligence, and operational initiatives that help teams deliver effective services to stakeholders.

In this role, you’ll use a high level of discretion and tact in handling confidential and sensitive management information related to WorkSafeBC’s operations and regulations. If you have administrative experience supporting Director level operations, exceptional interpersonal ability, proficiency in Microsoft applications, and effective organizational skills and can execute a high level of professionalism and confidentiality, this role is for you!

How you’ll make a difference: You’ll support the Claims & Rehabilitation Services division in providing compassionate, supportive service to people injured at work.

Working at WorkSafeBC

We serve the workers and employers across B.C., and we do that best when we're together. It's how we collaborate, learn from one another, and develop our people.

This role combines time in our offices with flexibility for remote work

Support the Director and senior leadership team by performing administrative responsibilities, including maintaining calendars; managing appointments, meetings, conferences and team events; and booking meeting rooms
Support the management team on any daily responsibilities as required
Record, organize, and prepare complex and confidential reports
Compose written responses, memos, minutes, presentations, reports, and communications from both verbal and printed sources
Build and maintain a SharePoint team site and documents on the local area network
Coordinate travel arrangements and assist in tracking expenses and vacation schedules for the management team
Manage equipment and accesses for employees and assist with onboarding new hires
Receive, screen, and refer incoming calls from internal and external sources
Answer routine inquiries about departmental activities
Provide mentorship and training to other administrative employees in the department
Build and maintain cooperative working relationships with a variety of individuals
Assist leadership in planning team-building and engagement initiatives
Help foster a positive and inclusive team culture

We’re Looking For Someone Who Can

Display a high degree of diplomacy, integrity and professionalism when handling confidential files and information
Organize and coordinate agendas for meetings and events
Synthesize information to summarize main points
Communicate clearly and concisely, both verbally and in writing, to a variety of groups and individuals
Be adaptive, take initiative as appropriate, and has a forward-thinking mindset
Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
Use discretion, handle confidential and sensitive information, and resolve conflicts
Identify opportunities to improve systems and processes
Recommend solutions and refer issues as appropriate
Occasionally travel throughout the province for divisional meetings and/or events

Your Background And Experience

Completion of grade 12 and some post-secondary education in business administration is preferred
A minimum of three years of related work experience in an administrative role supporting senior management and/or Director level operations
Strong working knowledge of SharePoint and Microsoft Office products including Word, Excel, PowerPoint, Outlook, and Teams
Experience in project coordination is an asset
A valid BC drivers’ license is an asset

We’ll consider equivalent combinations of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

Consent to a criminal record check
Confirm you’re legally entitled to work in Canada

Who We Are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are.

Our Benefits

As a member of our team, you’ll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
4 weeks of vacation in your first year, with regular increases based on years of service
Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
Optional leave arrangements
Development opportunities (tuition reimbursement, leadership development, and more)

Learn more: Find out what we offer.

Salary: $65,476 - $79,553/annually

Want to apply?

Applications are welcomed immediately and must be received no later than 4:30 p.m. PST on the closing date.
Please note that we will be starting assessments prior to the closing date.
We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Director and senior leadership team, including managing calendars, meetings, events, confidential reports, communications, travel, expenses, and employee onboarding. Maintain team information systems, respond to inquiries, support team engagement, and help improve administrative processes while handling sensitive information with discretion.

Requirements

Applicants need a high school diploma and at least three years of administrative experience supporting senior management or Director-level operations; some post-secondary business administration education is preferred. Strong SharePoint and Microsoft Office skills, professionalism, discretion, organization, and communication are expected; project coordination experience and a valid British Columbia driver's license are assets.

Skills

Administrative Support
Calendar Management
Meeting And Event Coordination
Confidential Information Handling
Report Writing
Microsoft Office
SharePoint
Project Coordination
Travel Coordination
Expense Tracking
Onboarding
Written And Verbal Communication
Information Synthesis
Process Improvement
Conflict Resolution
Team Engagement

Benefits

Defined Benefit Pension Plan
Four Weeks Of Vacation In The First Year
Health And Dental Benefits
Additional Days Off
Health Care Spending Account
Optional Leave Arrangements
Tuition Reimbursement
Leadership Development

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Senior Management Support
Director-Level Operations
Business Administration
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Calendar Management
Meeting Coordination
Event Planning
Confidential Information
Report Preparation
Business Planning
Project Coordination
Travel Arrangements
Expense Tracking
Employee Onboarding
Claims And Rehabilitation Services
Business Intelligence
Operational Initiatives
Process Improvement
Team Engagement
Records Management
Conflict Resolution
WorkSafeBC
Insurance

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