Administrative assistant jobs in New Westminster, BC and nearby

Within 25 km

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Added 1 month ago
TS
technical secretary
Thomas Skinner
Richmond, BC
- Full-time
Added 1 month ago
FH
Administrative Assistant, Department of Nurse Practitioners
Fraser Health
Surrey, BC
- Full-time
Graduation from a recognized Administrative Assistant or Secretarial program
Added 1 month ago
AC
Administrative Assistant
Arbutus Chartered Professional Accountants
Vancouver, BC
- Full-time
We are looking for a dependable and detail-oriented Administrative Assistant to join our growing team. This is an opportunity to become an integral part of a professional, collaborative…
Added 1 month ago
W
Executive Admin Assistant
WorkSafeBC
Richmond, BC
- Full-time
We are seeking an experienced Executive Administrative Assistant who excels at managing competing priorities and providing exceptional executive support within a dynamic and fast-paced…
Added 1 month ago
M
Senior Administrative Assistant, Tax
MNP
Surrey, BC
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 1 month ago
DG
Financial Admin Assistant
Dexterra Group
Burnaby, BC
- Part-time
The Financial Administrative Assistant provides administrative and financial support to ensure the efficient operation of the finance department. This role is responsible for maintaining…
Added 1 month ago
RJ
Administrative Assistant (Evergreen)
Raymond James
Vancouver, BC
- Full-time
Drawing on industry experience in a financial services firm or previous experience in an administrative role, you will be responsible for providing administrative support to the Financial…
Added 1 month ago
E
Administrative Assistant
Enterprise
Surrey, BC
- Full-time
Must have Advanced Level of Proficiency with Excel, Word, PowerPoint and Outlook · Must have 1 year of administrative experience
Added 1 month ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multiple…
Added 1 month ago
K
Partner Administrative Assistant
KPMG
Vancouver, BC
- Full-time
KPMG is looking for a Partner Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 1 month ago
SN
Administrative Assistant
Squamish Nation
North Vancouver, BC
- $24.8 to $30.25 CAD / hour
- Full-time
…operations running smoothly? Squamish Nation is seeking an Administrative Assistant to join the Sts'its'áp'new̓ as Employment and Future Skills…
Added 1 month ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
Job Title: Administrative Assistant, Front Desk
Added 1 month ago
BL
Administrative Assistant - Tax, Securities & Capital Markets Group
BC Legal Management Association
Vancouver, BC
- Other
The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers, Paraprofessionals, Practice Assistants and other support functions…
Added 1 month ago
BL
Administrative Assistant - Disputes - Commercial & Construction Group
BC Legal Management Association
Vancouver, BC
- Other
The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers, Paraprofessionals, Practice Assistants and other support functions…
Added 1 month ago
EA
Administrative Assistant, Professional Practice (Contract)
Engineers and Geoscientists BC
Burnaby, BC
- Full-time
This role will be required to work in-office a minimum of 2 days per week during regular business operations
Added 1 month ago
SF
Senior Administrative Assistant
Sunrise Farms
Surrey, BC
- $65,000 to $75,000 CAD / year
- Full-time
We are seeking a skilled and professional Senior Administrative Assistant to provide high-level administrative support to our Senior Executive Team and serve as the key front-of-house…
Added 1 month ago
QP
Administrative Assistant
QuadReal Property Group
Vancouver, BC
- Full-time
Work with Reception/Administrative Assistant to cover Reception Area ensuring it is always staffed.
Added 1 month ago
PC
Human Resources Administrator - (Labour Relations)
Pacific Coast Community Resources
Port Coquitlam, BC
- $52,000 to $58,000 CAD / year
- Full-time
Provide administrative support and backup for the front desk as needed.
Added 2 months ago
FS
Administrative Assistant
Family Services of Greater Vancouver
Vancouver, BC
- $25 CAD / hour
- Full-time
Working within the mission, vision, values and person-centred philosophy of the Agency, the PRIYD Administrative Assistant is responsible for ensuring the administrative needs of the…
Added 1 month ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multiple…
Added 1 month ago
I-
Administrative Assistant
IFG - International Financial Group
Vancouver, BC
- Contract
This role provides administrative and operational support within a highly collaborative, global technology organization.
Added 2 months ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, BC
- Full-time
We are currently looking for a proactive, organized, and enthusiastic Investment Advisor Assistant to join our Vancouver team. The successful candidate will demonstrate excellent attention…
Added 2 months ago
BA
Administrative Assistant
BC Amateur Athletics Association
North Vancouver, BC
- Part-time
The Administrative Assistant is the document and brand backbone of BC Athletics, a role built for someone who is excited by formatting, consistency, and precision. We recently rebranded,…
Added 3 months ago
K
Partner Administrative Assistant (18 month Mat-leave contract)
KPMG
Vancouver, BC
- Full-time
KPMG is looking for a Partner Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 2 months ago
Administrative Assistant
Primacorp Ventures Inc
Vancouver, BC
Administrative Assistant - VCAD Vancouver Campus

WorkSafeBC

Executive Admin Assistant

Richmond, BC, Canada

Salary: $75,519.00 - $91,756.00/annually · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Salary: $75,519.00 - $91,756.00/annually
Job type: Full-time
Experience: A minimum of 6 years of progressively responsible experience providing executive-level administrative support to senior leaders in a large, complex organization.
Posting language: English
Posted: Oct 1, 2026

Original job description

We are seeking an experienced Executive Administrative Assistant who excels at managing competing priorities and providing exceptional executive support within a dynamic and fast-paced environment. This is an exciting opportunity to contribute to the success of our Assessments and Finance division.

Reporting to the Head of Assessments and Finance (Chief Financial Officer), you'll provide complex, highly confidential, and professional executive support at the senior leadership level. As a trusted partner to the head of Assessments and Finance, you'll apply sound judgment, discretion, and initiative to support divisional priorities and ensure the smooth operation of the executive office.

This position requires an adaptable, and forward-thinking mindset, with the confidence to navigate a fast-paced environment with discretion and professionalism. You will embrace evolving ways of working, including the effective use of digital, Microsoft 365, and AI-enabled tools to enhance organization,

communication, coordination, and administrative effectiveness.

The successful candidate will work closely with Administrative Coordinators and executive support staff to promote alignment, consistency, collaboration, and continuous improvement in leadership support practices throughout the division.

How you’ll make a difference: You'll help ensure B.C. workers go home safely at the end of their workday.

Working at WorkSafeBC

At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices, based on the operational needs of the position.

In this role, you will work primarily from our Surrey Office with some flexibility to work from your home in B.C.

Manage complex calendars, meetings, events, travel, and competing priorities in support of the Head of Assessments and Finance and senior leadership.
Coordinate meeting logistics, including agendas, materials, virtual platforms, records of discussion, follow-up activities, and related administrative support.
Prepare, proofread, and coordinate executive correspondence, reports, presentations, briefing materials, minutes, and confidential documents.
Receive, prioritize, and manage correspondence, action items, commitments, and key deliverables.
Maintain effective records and information management practices while ensuring the confidentiality and security of sensitive information.
Liaise with internal and external stakeholders and represent the office in a professional and responsive manner.
Leverage Microsoft 365, Copilot, and other digital tools to enhance efficiency, communication, workflow coordination, and administrative effectiveness.
Support divisional initiatives, leadership meetings, special projects, and continuous improvement efforts across Assessments and Finance
Collaborate with Administrative Coordinators and executive support staff to promote consistency, collaboration, and best practices across the division.
Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.

We’re Looking For Someone Who Can

Exercise sound judgment, discretion, and professionalism when managing sensitive, confidential, and complex executive matters.
Build strong, trusted relationships with leaders, colleagues, and stakeholders at all levels of the organization.
Take an entrepreneurial and solutions-oriented approach by identifying opportunities and improving how work is organized, coordinated, and delivered.
Operate as a self-starter, independently organizing work and advancing priorities with sound judgment and minimal direction.
Adapt to changing priorities and embrace new tools, technologies, and ways of working, including AI-enabled solutions.
Navigate a dynamic environment with multiple priorities, competing demands, and tight timelines.
Communicate clearly and professionally, both verbally and in writing, while influencing and working effectively across teams.
Understand executive priorities and apply sound business judgment to anticipate needs, identify opportunities, and support the achievement of divisional objectives.

Your Background And Experience

A diploma or certificate in Business Administration, Office Administration, or a related discipline.
A minimum of 6 years of progressively responsible experience providing executive-level administrative support to senior leaders in a large, complex organization.
Advanced proficiency with Microsoft 365 applications, including Outlook, Microsoft Copilot, Teams, Word, Excel, PowerPoint, and SharePoint.
Demonstrated experience coordinating executive meetings, events, travel, communications, and confidential information.
Exceptional organizational, communication, and relationship management skills.

We’ll consider equivalent combinations of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

Consent to a criminal record check.
Confirm you’re legally entitled to work in Canada.

Who We Are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are.

Our Benefits

As a member of our team, you’ll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

Defined benefit pension plan that provides you with a lifetime monthly pension when you retire.
Four weeks of vacation in your first year, with regular increases based on years of service.
Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account.
Optional leave arrangements.
Development opportunities (tuition reimbursement, leadership development, and more).

Learn more: Find out what we offer.

Salary: $75,519.00 - $91,756.00/annually

Want to apply?

Applications are welcomed immediately; however, must be received no later than 4:30 p.m. PST on the closing date.
Please include a cover letter with your application to be considered for this role.
Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.

Any additional application materials must be received by email to HR Talent Acquisition (SM) by 4:30 p.m. PST on the closing date of the competition.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide confidential, high-level administrative support to the Head of Assessments and Finance and senior leaders, including managing calendars, meetings, travel, correspondence, records, and competing priorities. Coordinate divisional initiatives and leadership activities, use digital tools to improve administrative workflows, and collaborate with executive support staff to strengthen consistency and practices.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related discipline is required, along with at least six years of progressively responsible executive-level administrative support experience in a large, complex organization; equivalent combinations of education and experience will be considered. Candidates should have advanced Microsoft 365 proficiency and demonstrated experience coordinating executive meetings, events, travel, communications, and confidential information, as well as strong organizational, communication, and relationship-management skills.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Event Coordination
Travel Coordination
Executive Correspondence
Confidential Information Management
Records Management
Microsoft 365
Microsoft Copilot
Stakeholder Relations
Written Communication
Verbal Communication
Prioritization
Sound Judgment
Process Improvement

Benefits

Defined Benefit Pension Plan
Four Weeks of Vacation in the First Year
Health Care Benefits
Dental Benefits
Additional Days Off
Health Care Spending Account
Optional Leave Arrangements
Tuition Reimbursement
Leadership Development

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Support
Assessments and Finance
Executive Office
Calendar Management
Meeting Logistics
Agendas
Records of Discussion
Travel Coordination
Executive Correspondence
Reports
Presentations
Briefing Materials
Minutes
Confidential Documents
Records Management
Information Security
Microsoft 365
Microsoft Copilot
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
AI-Enabled Tools
Stakeholder Relations
Divisional Initiatives
Continuous Improvement
WorkSafeBC
Insurance

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Administrative assistant jobs in New Westminster, BC and nearby

technical secretary

Administrative Assistant, Department of Nurse Practitioners

Administrative Assistant