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Added 34 mins ago
Directeur adjoint - Talent et culture / Assistant Director - Talent and Culture
NEUF architectes
Quebec, QC
Full-time
…Operations team. NEUF is now looking to fill the critical role of Assistant Director – Talent and Culture, to work alongside our new…
Added 36 mins ago
Research Associate
McGill University
Life Sciences Bldg .
Full-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 36 mins ago
Research Assistant 2
McGill University
Macdonald Eng. Bldg.
Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 36 mins ago
Office Assistant A (Manager/Librarian - Beethoven Orchestra)
McGill University
Vancouver, BC · Strathcona Music
Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 36 mins ago
Research Assistant 2
McGill University
Montreal, QC
Full-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 36 mins ago
Assistant Professor (Tenure-Track) in Biosensing, Canada Impact+ Emerging Leaders Program, Department of Biomedical Engineering, RL#L001829
McGill University
Canada
Full-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 50 mins ago
Project Manager
Turner & Townsend
Toronto, ON
Full-time
5+ years of experience as an Assistant Project Manager coordinating projects and assisting construction projects of increasing complexity required.
Added 1 hour ago
Administrative Assistant
Komatsu
Fort McMurray, AB
Full-time
Administrative Assistant 10/1/26 Fort McMurray, Alberta, CAN, T9K 0K4 37101 Onsite Position
Added 1 hour ago
Executive Admin Assistant
WorkSafeBC
Richmond, BC
Full-time
We are seeking an experienced Executive Administrative Assistant who excels at managing competing priorities and providing exceptional executive support within a dynamic and fast-paced…
Added 1 hour ago
Assistant Store Leader, Nights
Princess Auto Ltd.
Ottawa, ON · Kanata, ON
Full-time
As an Assistant Store Leader of Nights at Princess Auto you will help create a fun, safe and unique shopping experience for our customers. We call it Royal Service. You will typically spend…
Added 1 hour ago
Administrative Assistant
Hunter Mercantile
Aurora, ON
$55,000 to $65,000 CAD / year
Full-time
Administrative Assistant – Boutique Wealth Management (Aurora, ON)
Added 1 hour ago
Career Opportunity: Risk and Compliance Officer at Selcom Microfinance Bank
Vedastus Watosha
AB
Volunteer
Conduct monitoring reviews of key risk areas including AML, KYC, account opening, dormant account reactivations, agent banking, and mobile banking.
Added 1 hour ago
Investment Advisor Assistant, Wealth Management
Canaccord Genuity Group Inc.
Calgary, AB
Full-time
Prepare, maintain, and distribute regular and ad hoc reports, account lists, statistical information, and other business-related reporting;
Added 1 hour ago
Data Analyst, Go-To-Market Sales Insights
Lyft
Toronto, ON
You will be the analytical partner to our Sales and account teams - someone who can translate findings into a clear narrative for both technical and non-technical audiences.
Added 2 hours ago
Part-Time Learning Assistant - RancheView School
Rocky View Schools
Cochrane, AB
Part-time
RVS invites applications for a continuing, part-time (18 hrs/wk) Learning Assistant position at RancheView School starting immediately.
Added 2 hours ago
Associate
Richardson Wealth Ltd
Victoria, BC
· Familiarize and adhere to compliance requirements, including all aspects of new and existing account documentation and marketing materials to maintain a culture and operation of risk…
Added 2 hours ago
Administrative Assistant
Suncoast
Calgary, AB
Part-time
We’re looking for a part-time Administrative Assistant to join our Calgary team.
Added 2 hours ago
Adjoint(e) à la souscription/ Underwriting Assistant
REVAU
Saint-Lambert, QC
Full-time
…detail-oriented person to join our team as an Underwriting Assistant. This role focuses on providing administrative and operational support to…
Added 2 hours ago
Medical Receptionist - Meadowlark Cardiac Lab
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Edmonton, AB
Full-time
Medical Office Assistant, Unit Clerk, Medical Transcription program an asset
Added 2 hours ago
Agronomy Consulting Expert Chin
Simplot
AB · Chin, AB
Have an ongoing communication with several key customers, in cooperation with Area Location and Account Managers, to demonstrate continuity and consistency
Added 3 hours ago
Contrôleur adjoint - 3 jours/semaine - Ville Saint-Laurent - 70 k$ à 85 k$ / Assistant Controller
Quantum Management Services Ltd.
Montreal, QC
$85,000 to $100,000 USD / year
Full-time
Our client, a well-established and growing company in the apparel industry, is looking for an experienced Assistant Controller to join its accounting team in Ville Saint-Laurent.
Added 3 hours ago
Intermediate Project Manager (ICI Construction)
Maple Reinders
Remote, Canada
Full-time · Remote
Sharing your knowledge by mentoring Assistant Project Managers and Coordinators, guiding them to progress in their careers
Added 4 hours ago
Technical Assistant, Global Risk Solutions
Lockton
Calgary, AB
$70,000 to $100,000 CAD / year
Full-time
The Technical Assistant, Global Risk Solutions provides technical, administrative and transactional support to Account Managers, Brokers and Client Executives in the servicing and placement…
Added 4 hours ago
Senior Legal Assistant, Real Estate
Envy Consulting Group
AB · Edmonton, AB
$80,000 to $95,000 CAD / year
Full-time
Senior Legal Assistant, Real Estate and Construction
Added 4 hours ago
Intermediate Project Manager (ICI Construction)
Maple Reinders
Burnaby, BC
$120,000 to $145,000 CAD / year
Full-time
Sharing your knowledge by mentoring Assistant Project Managers and Coordinators, guiding them to progress in their careers

WorkSafeBC

Executive Admin Assistant

Richmond, BC, Canada

Pay: Salary: $75,519.00 - $91,756.00/annually
Job type: Full-time
Apply by: Oct 31, 2026
Experience: A minimum of 6 years of progressively responsible experience providing executive-level administrative support to senior leaders in a large, complex organization.
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

We are seeking an experienced Executive Administrative Assistant who excels at managing competing priorities and providing exceptional executive support within a dynamic and fast-paced environment. This is an exciting opportunity to contribute to the success of our Assessments and Finance division.

Reporting to the Head of Assessments and Finance (Chief Financial Officer), you'll provide complex, highly confidential, and professional executive support at the senior leadership level. As a trusted partner to the head of Assessments and Finance, you'll apply sound judgment, discretion, and initiative to support divisional priorities and ensure the smooth operation of the executive office.

This position requires an adaptable, and forward-thinking mindset, with the confidence to navigate a fast-paced environment with discretion and professionalism. You will embrace evolving ways of working, including the effective use of digital, Microsoft 365, and AI-enabled tools to enhance organization,

communication, coordination, and administrative effectiveness.

The successful candidate will work closely with Administrative Coordinators and executive support staff to promote alignment, consistency, collaboration, and continuous improvement in leadership support practices throughout the division.

How you’ll make a difference: You'll help ensure B.C. workers go home safely at the end of their workday.

Working at WorkSafeBC

At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices, based on the operational needs of the position.

In this role, you will work primarily from our Surrey Office with some flexibility to work from your home in B.C.

Manage complex calendars, meetings, events, travel, and competing priorities in support of the Head of Assessments and Finance and senior leadership.
Coordinate meeting logistics, including agendas, materials, virtual platforms, records of discussion, follow-up activities, and related administrative support.
Prepare, proofread, and coordinate executive correspondence, reports, presentations, briefing materials, minutes, and confidential documents.
Receive, prioritize, and manage correspondence, action items, commitments, and key deliverables.
Maintain effective records and information management practices while ensuring the confidentiality and security of sensitive information.
Liaise with internal and external stakeholders and represent the office in a professional and responsive manner.
Leverage Microsoft 365, Copilot, and other digital tools to enhance efficiency, communication, workflow coordination, and administrative effectiveness.
Support divisional initiatives, leadership meetings, special projects, and continuous improvement efforts across Assessments and Finance
Collaborate with Administrative Coordinators and executive support staff to promote consistency, collaboration, and best practices across the division.
Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.

We’re Looking For Someone Who Can

Exercise sound judgment, discretion, and professionalism when managing sensitive, confidential, and complex executive matters.
Build strong, trusted relationships with leaders, colleagues, and stakeholders at all levels of the organization.
Take an entrepreneurial and solutions-oriented approach by identifying opportunities and improving how work is organized, coordinated, and delivered.
Operate as a self-starter, independently organizing work and advancing priorities with sound judgment and minimal direction.
Adapt to changing priorities and embrace new tools, technologies, and ways of working, including AI-enabled solutions.
Navigate a dynamic environment with multiple priorities, competing demands, and tight timelines.
Communicate clearly and professionally, both verbally and in writing, while influencing and working effectively across teams.
Understand executive priorities and apply sound business judgment to anticipate needs, identify opportunities, and support the achievement of divisional objectives.

Your Background And Experience

A diploma or certificate in Business Administration, Office Administration, or a related discipline.
A minimum of 6 years of progressively responsible experience providing executive-level administrative support to senior leaders in a large, complex organization.
Advanced proficiency with Microsoft 365 applications, including Outlook, Microsoft Copilot, Teams, Word, Excel, PowerPoint, and SharePoint.
Demonstrated experience coordinating executive meetings, events, travel, communications, and confidential information.
Exceptional organizational, communication, and relationship management skills.

We’ll consider equivalent combinations of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

Consent to a criminal record check.
Confirm you’re legally entitled to work in Canada.

Who We Are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are.

Our Benefits

As a member of our team, you’ll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

Defined benefit pension plan that provides you with a lifetime monthly pension when you retire.
Four weeks of vacation in your first year, with regular increases based on years of service.
Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account.
Optional leave arrangements.
Development opportunities (tuition reimbursement, leadership development, and more).

Learn more: Find out what we offer.

Salary: $75,519.00 - $91,756.00/annually

Want to apply?

Applications are welcomed immediately; however, must be received no later than 4:30 p.m. PST on the closing date.
Please include a cover letter with your application to be considered for this role.
Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.

Any additional application materials must be received by email to HR Talent Acquisition (SM) by 4:30 p.m. PST on the closing date of the competition.

Apply About employer

More about this job

Responsibilities

Provide confidential, high-level administrative support to the Head of Assessments and Finance and senior leaders, including managing calendars, meetings, travel, correspondence, records, and competing priorities. Coordinate divisional initiatives and leadership activities, use digital tools to improve administrative workflows, and collaborate with executive support staff to strengthen consistency and practices.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related discipline is required, along with at least six years of progressively responsible executive-level administrative support experience in a large, complex organization; equivalent combinations of education and experience will be considered. Candidates should have advanced Microsoft 365 proficiency and demonstrated experience coordinating executive meetings, events, travel, communications, and confidential information, as well as strong organizational, communication, and relationship-management skills.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Event Coordination
Travel Coordination
Executive Correspondence
Confidential Information Management
Records Management
Microsoft 365
Microsoft Copilot
Stakeholder Relations
Written Communication
Verbal Communication
Prioritization
Sound Judgment
Process Improvement

Benefits

Defined Benefit Pension Plan
Four Weeks of Vacation in the First Year
Health Care Benefits
Dental Benefits
Additional Days Off
Health Care Spending Account
Optional Leave Arrangements
Tuition Reimbursement
Leadership Development

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Support
Assessments and Finance
Executive Office
Calendar Management
Meeting Logistics
Agendas
Records of Discussion
Travel Coordination
Executive Correspondence
Reports
Presentations
Briefing Materials
Minutes
Confidential Documents
Records Management
Information Security
Microsoft 365
Microsoft Copilot
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
AI-Enabled Tools
Stakeholder Relations
Divisional Initiatives
Continuous Improvement
WorkSafeBC
Insurance

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