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Added 28 mins ago
Director, Learning & Development
Indigo Books & Music
Toronto, ON
$125,000 to $170,000 CAD / year
Full-time
Added 43 mins ago
Director, Learning & Development
Indigo
Toronto, ON
$125,000 to $170,000 CAD / year
Full-time
Added 2 hours ago
Data & Information System Analyst
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A strategic role within a transforming team, with direct visibility to the Vice President, Talent and the Chief Human Resources Officer (CHRO).
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Quality Assurance - Vice President
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Toronto, ON · Greater Toronto Area, Canada
Full-time
The Vice President of Quality Assurance is a senior executive leader reporting directly to the Chief Technology Officer, responsible for shaping and executing (Hexure, now a part of…
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National Director, Sales & Strategic Relationships
Avera Audiovisual
ON · Ontario, Canada
Full-time
Reporting to the Chief Strategy Officer, the National Director, Sales & Strategic Relationships will provide leadership, coaching and connection to Avera’s sales teams across Canada. This…
Added 16 hours ago
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Full-time
…Global Marketing, Downstream to join our team. Reporting to the Chief Product Officer, the Senior Director, Marketing Downstream will be responsible for leading differentiated brand and…
Added 16 hours ago
Executive Admin Assistant
WorkSafeBC
Richmond, BC
Full-time
Reporting to the Head of Assessments and Finance (Chief Financial Officer), you'll provide complex, highly confidential, and professional executive support at the senior leadership level.…
Added 17 hours ago
AI COE - Senior Data Scientist
EY
Toronto, ON
As a Senior Data Scientist, you will be an integral part of the AI Centre of Excellence (COE) within the Office of the Chief Technology Officer at EY Canada. Reporting to the Lead Data…
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Added 17 hours ago
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Added 17 hours ago
Elementary French Immersion Teacher (1.0 FTE - Permanent)
District School Board Ontario North East
Iroquois Falls, ON
Full-time
Jonathan Byer (Board Chair) - Lesleigh Dye (Chief Executive Officer)
Added 18 hours ago
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Toronto, ON · Winnipeg, MB · Calgary, AB · North York - Toronto, ON (Hybr, ON
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Added 19 hours ago
CEO, community-based charitable organization
crawfordconnect
ON · Ontario, Canada
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Reporting to the Chair of the Board of Directors / Board, the Chief Executive Officer is a full-time role, responsible for the overarching administration and performance of this…
Added 20 hours ago
Executive Assistant, Technology & Innovation
Edmonton International Airport (YEG)
Edmonton, AB
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Added 20 hours ago
Executive Assistant, Technology & Innovation
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…Canadian entrepreneurs and for the organization. Reporting to the Chief Data and AI Officer, the AVP, Data & AI is a senior Data Office leader accountable for building and leading the…
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Senior Account Executive - Public Sector
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…into organizations where the buying committee spans a CIO, a Chief Financial Officer, a Real Property ADM and a procurement authority who has never heard of…
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Calgary, AB
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In this role, you serve as a strategic partner to the Chief Legal Officer and work closely with the entire Legal team, as well as cross-functional stakeholders, to ensure Legal programs run…
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Critical Project Lead
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…to work closely with senior leadership (notably our CEO and Chief Medical Officer), to gain hands-on experience in multiple facets of the business, and to make decisions that have a…
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Senior Manager, Data Products
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Markham, ON · Extendicare (Canada) Inc (Steeles Ave.)
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Reporting to the Chief Data, Analytics & Knowledge Officer (CDAKO), the Senior Manager, Data Products will lead the build of a small, high-impact portfolio of trusted, AI-ready data…
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Custodian 1 (0.5 FTE - Temporary/Full-Time)
District School Board Ontario North East
Iroquois Falls, ON
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Jonathan Byer (Board Chair) - Lesleigh Dye (Chief Executive Officer)
Added 1 day ago
Compliance, Senior Associate
Coinbase
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…across new products and services. You'll partner with the Canada Chief Compliance Officer to strengthen controls, manage compliance cases, and drive reporting and process improvements that…
Added 1 day ago
Executive Support to the Chief Executive Officer
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We are recruiting on behalf of one of our portfolio companies for an Executive Support to the Chief Executive Officer, who leads a large, fast-moving, multi-state healthcare business. This…

WorkSafeBC

Executive Admin Assistant

Richmond, BC, Canada

Pay: Salary: $75,519.00 - $91,756.00/annually
Job type: Full-time
Apply by: Oct 31, 2026
Experience: A minimum of 6 years of progressively responsible experience providing executive-level administrative support to senior leaders in a large, complex organization.
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

We are seeking an experienced Executive Administrative Assistant who excels at managing competing priorities and providing exceptional executive support within a dynamic and fast-paced environment. This is an exciting opportunity to contribute to the success of our Assessments and Finance division.

Reporting to the Head of Assessments and Finance (Chief Financial Officer), you'll provide complex, highly confidential, and professional executive support at the senior leadership level. As a trusted partner to the head of Assessments and Finance, you'll apply sound judgment, discretion, and initiative to support divisional priorities and ensure the smooth operation of the executive office.

This position requires an adaptable, and forward-thinking mindset, with the confidence to navigate a fast-paced environment with discretion and professionalism. You will embrace evolving ways of working, including the effective use of digital, Microsoft 365, and AI-enabled tools to enhance organization,

communication, coordination, and administrative effectiveness.

The successful candidate will work closely with Administrative Coordinators and executive support staff to promote alignment, consistency, collaboration, and continuous improvement in leadership support practices throughout the division.

How you’ll make a difference: You'll help ensure B.C. workers go home safely at the end of their workday.

Working at WorkSafeBC

At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices, based on the operational needs of the position.

In this role, you will work primarily from our Surrey Office with some flexibility to work from your home in B.C.

Manage complex calendars, meetings, events, travel, and competing priorities in support of the Head of Assessments and Finance and senior leadership.
Coordinate meeting logistics, including agendas, materials, virtual platforms, records of discussion, follow-up activities, and related administrative support.
Prepare, proofread, and coordinate executive correspondence, reports, presentations, briefing materials, minutes, and confidential documents.
Receive, prioritize, and manage correspondence, action items, commitments, and key deliverables.
Maintain effective records and information management practices while ensuring the confidentiality and security of sensitive information.
Liaise with internal and external stakeholders and represent the office in a professional and responsive manner.
Leverage Microsoft 365, Copilot, and other digital tools to enhance efficiency, communication, workflow coordination, and administrative effectiveness.
Support divisional initiatives, leadership meetings, special projects, and continuous improvement efforts across Assessments and Finance
Collaborate with Administrative Coordinators and executive support staff to promote consistency, collaboration, and best practices across the division.
Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.

We’re Looking For Someone Who Can

Exercise sound judgment, discretion, and professionalism when managing sensitive, confidential, and complex executive matters.
Build strong, trusted relationships with leaders, colleagues, and stakeholders at all levels of the organization.
Take an entrepreneurial and solutions-oriented approach by identifying opportunities and improving how work is organized, coordinated, and delivered.
Operate as a self-starter, independently organizing work and advancing priorities with sound judgment and minimal direction.
Adapt to changing priorities and embrace new tools, technologies, and ways of working, including AI-enabled solutions.
Navigate a dynamic environment with multiple priorities, competing demands, and tight timelines.
Communicate clearly and professionally, both verbally and in writing, while influencing and working effectively across teams.
Understand executive priorities and apply sound business judgment to anticipate needs, identify opportunities, and support the achievement of divisional objectives.

Your Background And Experience

A diploma or certificate in Business Administration, Office Administration, or a related discipline.
A minimum of 6 years of progressively responsible experience providing executive-level administrative support to senior leaders in a large, complex organization.
Advanced proficiency with Microsoft 365 applications, including Outlook, Microsoft Copilot, Teams, Word, Excel, PowerPoint, and SharePoint.
Demonstrated experience coordinating executive meetings, events, travel, communications, and confidential information.
Exceptional organizational, communication, and relationship management skills.

We’ll consider equivalent combinations of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

Consent to a criminal record check.
Confirm you’re legally entitled to work in Canada.

Who We Are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are.

Our Benefits

As a member of our team, you’ll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

Defined benefit pension plan that provides you with a lifetime monthly pension when you retire.
Four weeks of vacation in your first year, with regular increases based on years of service.
Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account.
Optional leave arrangements.
Development opportunities (tuition reimbursement, leadership development, and more).

Learn more: Find out what we offer.

Salary: $75,519.00 - $91,756.00/annually

Want to apply?

Applications are welcomed immediately; however, must be received no later than 4:30 p.m. PST on the closing date.
Please include a cover letter with your application to be considered for this role.
Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.

Any additional application materials must be received by email to HR Talent Acquisition (SM) by 4:30 p.m. PST on the closing date of the competition.

Apply About employer

More about this job

Responsibilities

Provide confidential, high-level administrative support to the Head of Assessments and Finance and senior leaders, including managing calendars, meetings, travel, correspondence, records, and competing priorities. Coordinate divisional initiatives and leadership activities, use digital tools to improve administrative workflows, and collaborate with executive support staff to strengthen consistency and practices.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related discipline is required, along with at least six years of progressively responsible executive-level administrative support experience in a large, complex organization; equivalent combinations of education and experience will be considered. Candidates should have advanced Microsoft 365 proficiency and demonstrated experience coordinating executive meetings, events, travel, communications, and confidential information, as well as strong organizational, communication, and relationship-management skills.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Event Coordination
Travel Coordination
Executive Correspondence
Confidential Information Management
Records Management
Microsoft 365
Microsoft Copilot
Stakeholder Relations
Written Communication
Verbal Communication
Prioritization
Sound Judgment
Process Improvement

Benefits

Defined Benefit Pension Plan
Four Weeks of Vacation in the First Year
Health Care Benefits
Dental Benefits
Additional Days Off
Health Care Spending Account
Optional Leave Arrangements
Tuition Reimbursement
Leadership Development

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Support
Assessments and Finance
Executive Office
Calendar Management
Meeting Logistics
Agendas
Records of Discussion
Travel Coordination
Executive Correspondence
Reports
Presentations
Briefing Materials
Minutes
Confidential Documents
Records Management
Information Security
Microsoft 365
Microsoft Copilot
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
AI-Enabled Tools
Stakeholder Relations
Divisional Initiatives
Continuous Improvement
WorkSafeBC
Insurance

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