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Added 6 mins ago
Specialiste du cycle de vie du materiel - Avionique (AVS) (Gatineau)/Life Cycle Materiel Speciali...
Emplo Inc.
Gatineau, QC
Full-time
Connaissances fonctionnelles en anglais, ce poste necessite des communications en anglais avec les equipes de Bell hors Quebec et/ou ses fournisseurs, partenaires et clients hors Quebec
Added 6 mins ago
Digital Project Manager
Pomerleau
Montreal, QC
Full-time
Coordinate multidisciplinary project teams and collaborate closely with stakeholders, including development, communications, change management, training, and other teams.
Added 6 mins ago
Senior Project Manager IT - SaaS
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Quebec, QC
Full-time
Educational Support (LinkedIn Learning, LOMA Courses and Equisoft University)
Added 6 mins ago
Planning Specialist (Temporary)
Sheridan College
Oakville, ON
Temporary
…Specialist, Integrated Planning provides project management support, data analysis, and recommendations for the coordination of planning processes that support Sheridan's departments. These…
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Digital Project Manager - Finance
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Senior Project Manager IT - SaaS
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Added 8 mins ago
Category Administrator (Temp)
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Toronto, ON · Etobicoke, ON
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Vancouver, BC
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Development Specialist
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Calgary, AB
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All employees are expected to understand, respect, and actively support this mission, and to conduct themselves in a manner consistent with CDC’s values. Faith is extended to the people we…
Added 9 mins ago
Manager, IT Operations
Etraveli Group
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Full-time
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Added 24 mins ago
Sales Coordinator
Brandt Group of Companies
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Full-time
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Retail Training and Communications Coordinator (Bilingual), Operational Solutions
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Added 24 mins ago
Liquor Store Assistant Manager - FT (Kelowna)
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$42,952 to $58,115.2 CAD / year
Full-time
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Added 37 mins ago
Director, Marketing, North - Canada
FirstService Residential Canada
Mississauga, ON
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Identify PR opportunities for the North Region in Canada and collaborate with the Vice President, Strategic Communications on PR strategy and execution; draft local press releases to…
Added 37 mins ago
Communications Clerk - Repost
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Winnipeg, MB
Full-time
…Values and Management Philosophy of St. Boniface Hospital, the Communications Clerk is responsible for: performing duties on a rotating basis at the Telephone Inquiry Desk and the Back…
Added 37 mins ago
Communications Clerk
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The Salvation Army Canada and Bermuda Territory
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…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 39 mins ago
Communications Clerk
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Winnipeg, MB
…Values and Management Philosophy of St. Boniface Hospital, the Communications Clerk is responsible for: performing duties on a rotating basis at the Telephone Inquiry Desk and the Back…
Added 39 mins ago
Communications Clerk - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
…Values and Management Philosophy of St. Boniface Hospital, the Communications Clerk is responsible for: performing duties on a rotating basis at the Telephone Inquiry Desk and the Back…
Added 39 mins ago
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Contract
Manage stakeholder communications and alignment activities.
Added 39 mins ago
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Provides support for driver run coverage when required
Added 50 mins ago
Analyst, Global Investment Banking (Diversified - Consumer & Industrial Products)
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…variety of industries, including Consumer & Retail, Industrial, Communications, Media & Entertainment, Healthcare, Business Services and other. We support our clients through a variety of…
Added 52 mins ago
Senior Content & Social Media Specialist
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Support product launches, trade shows, and promotional events.
Added 52 mins ago
Retail Training and Communications Coordinator (Bilingual), Operational Solutions
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As the Retail Training and Communications Coordinator on the Operational Solutions team, you will support the delivery of NAM Retail Training and Communications across our store network.…

WorkSafeBC

Executive Admin Assistant

Richmond, BC, Canada

Pay: Salary: $75,519.00 - $91,756.00/annually
Job type: Full-time
Apply by: Oct 31, 2026
Experience: A minimum of 6 years of progressively responsible experience providing executive-level administrative support to senior leaders in a large, complex organization.
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

We are seeking an experienced Executive Administrative Assistant who excels at managing competing priorities and providing exceptional executive support within a dynamic and fast-paced environment. This is an exciting opportunity to contribute to the success of our Assessments and Finance division.

Reporting to the Head of Assessments and Finance (Chief Financial Officer), you'll provide complex, highly confidential, and professional executive support at the senior leadership level. As a trusted partner to the head of Assessments and Finance, you'll apply sound judgment, discretion, and initiative to support divisional priorities and ensure the smooth operation of the executive office.

This position requires an adaptable, and forward-thinking mindset, with the confidence to navigate a fast-paced environment with discretion and professionalism. You will embrace evolving ways of working, including the effective use of digital, Microsoft 365, and AI-enabled tools to enhance organization,

communication, coordination, and administrative effectiveness.

The successful candidate will work closely with Administrative Coordinators and executive support staff to promote alignment, consistency, collaboration, and continuous improvement in leadership support practices throughout the division.

How you’ll make a difference: You'll help ensure B.C. workers go home safely at the end of their workday.

Working at WorkSafeBC

At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices, based on the operational needs of the position.

In this role, you will work primarily from our Surrey Office with some flexibility to work from your home in B.C.

Manage complex calendars, meetings, events, travel, and competing priorities in support of the Head of Assessments and Finance and senior leadership.
Coordinate meeting logistics, including agendas, materials, virtual platforms, records of discussion, follow-up activities, and related administrative support.
Prepare, proofread, and coordinate executive correspondence, reports, presentations, briefing materials, minutes, and confidential documents.
Receive, prioritize, and manage correspondence, action items, commitments, and key deliverables.
Maintain effective records and information management practices while ensuring the confidentiality and security of sensitive information.
Liaise with internal and external stakeholders and represent the office in a professional and responsive manner.
Leverage Microsoft 365, Copilot, and other digital tools to enhance efficiency, communication, workflow coordination, and administrative effectiveness.
Support divisional initiatives, leadership meetings, special projects, and continuous improvement efforts across Assessments and Finance
Collaborate with Administrative Coordinators and executive support staff to promote consistency, collaboration, and best practices across the division.
Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.

We’re Looking For Someone Who Can

Exercise sound judgment, discretion, and professionalism when managing sensitive, confidential, and complex executive matters.
Build strong, trusted relationships with leaders, colleagues, and stakeholders at all levels of the organization.
Take an entrepreneurial and solutions-oriented approach by identifying opportunities and improving how work is organized, coordinated, and delivered.
Operate as a self-starter, independently organizing work and advancing priorities with sound judgment and minimal direction.
Adapt to changing priorities and embrace new tools, technologies, and ways of working, including AI-enabled solutions.
Navigate a dynamic environment with multiple priorities, competing demands, and tight timelines.
Communicate clearly and professionally, both verbally and in writing, while influencing and working effectively across teams.
Understand executive priorities and apply sound business judgment to anticipate needs, identify opportunities, and support the achievement of divisional objectives.

Your Background And Experience

A diploma or certificate in Business Administration, Office Administration, or a related discipline.
A minimum of 6 years of progressively responsible experience providing executive-level administrative support to senior leaders in a large, complex organization.
Advanced proficiency with Microsoft 365 applications, including Outlook, Microsoft Copilot, Teams, Word, Excel, PowerPoint, and SharePoint.
Demonstrated experience coordinating executive meetings, events, travel, communications, and confidential information.
Exceptional organizational, communication, and relationship management skills.

We’ll consider equivalent combinations of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

Consent to a criminal record check.
Confirm you’re legally entitled to work in Canada.

Who We Are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are.

Our Benefits

As a member of our team, you’ll have access to services and benefits that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:

Defined benefit pension plan that provides you with a lifetime monthly pension when you retire.
Four weeks of vacation in your first year, with regular increases based on years of service.
Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account.
Optional leave arrangements.
Development opportunities (tuition reimbursement, leadership development, and more).

Learn more: Find out what we offer.

Salary: $75,519.00 - $91,756.00/annually

Want to apply?

Applications are welcomed immediately; however, must be received no later than 4:30 p.m. PST on the closing date.
Please include a cover letter with your application to be considered for this role.
Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.

Any additional application materials must be received by email to HR Talent Acquisition (SM) by 4:30 p.m. PST on the closing date of the competition.

Apply About employer

More about this job

Responsibilities

Provide confidential, high-level administrative support to the Head of Assessments and Finance and senior leaders, including managing calendars, meetings, travel, correspondence, records, and competing priorities. Coordinate divisional initiatives and leadership activities, use digital tools to improve administrative workflows, and collaborate with executive support staff to strengthen consistency and practices.

Requirements

A diploma or certificate in Business Administration, Office Administration, or a related discipline is required, along with at least six years of progressively responsible executive-level administrative support experience in a large, complex organization; equivalent combinations of education and experience will be considered. Candidates should have advanced Microsoft 365 proficiency and demonstrated experience coordinating executive meetings, events, travel, communications, and confidential information, as well as strong organizational, communication, and relationship-management skills.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Event Coordination
Travel Coordination
Executive Correspondence
Confidential Information Management
Records Management
Microsoft 365
Microsoft Copilot
Stakeholder Relations
Written Communication
Verbal Communication
Prioritization
Sound Judgment
Process Improvement

Benefits

Defined Benefit Pension Plan
Four Weeks of Vacation in the First Year
Health Care Benefits
Dental Benefits
Additional Days Off
Health Care Spending Account
Optional Leave Arrangements
Tuition Reimbursement
Leadership Development

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Support
Assessments and Finance
Executive Office
Calendar Management
Meeting Logistics
Agendas
Records of Discussion
Travel Coordination
Executive Correspondence
Reports
Presentations
Briefing Materials
Minutes
Confidential Documents
Records Management
Information Security
Microsoft 365
Microsoft Copilot
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
AI-Enabled Tools
Stakeholder Relations
Divisional Initiatives
Continuous Improvement
WorkSafeBC
Insurance

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