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Added 22 mins ago
LC
Pharmacy Assistant, Hourly Full Time Day
Loblaw Companies Limited
Cobourg, ON
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 22 mins ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 22 mins ago
AE
Aerie - Selling Team Leader (Assistant Manager)
American Eagle Outfitters
Calgary, AB
- Full-time
…and implementing the business strategy and leading the daily operations of the store. Your passion lies in training and coaching your team into high-performing sellers who consistently…
Added 22 mins ago
AE
Aerie - Merchandising Team Leader (Assistant Manager)
American Eagle Outfitters
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Added 22 mins ago
AE
Aerie - Merchandising Team Leader (Assistant Manager)
American Eagle Outfitters
AB · Edmonton, AB
- Full-time
Added 36 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Oshawa, ON
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 36 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Oshawa, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 52 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Added 52 mins ago
GR
Sales Supervisor - Karl Lagerfeld Paris (Part-Time)
GIII Retail Group
Calgary, AB
- Part-time
The Sales Supervisor works with the Assistant Manager and Store Manager to drive business success. They motivate the store team and provide a model of customer service excellence, while…
Added 52 mins ago
AE
AE - Merchandising Team Leader (Assistant Manager)
American Eagle Outfitters
Edmonton, AB
- Full-time
Added 52 mins ago
AE
Offline - Merchandising Team Leader (Assistant Manager)
American Eagle Outfitters
Edmonton, AB
- Full-time
Added 52 mins ago
AE
AE - Selling Team Leader (Assistant Manager)
American Eagle Outfitters
Edmonton, AB
- Full-time
…and implementing the business strategy and leading the daily operations of the store. Your passion lies in training and coaching your team into high-performing sellers who consistently…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 1 hour ago
LC
Service et caisses Assistant Gérant/Superviseur temps partiel jour
Loblaw Companies Limited
Montreal, QC
- Part-time
Added 1 hour ago
LC
Service et caisses Assistant Gérant/Superviseur temps plein jour
Loblaw Companies Limited
Montreal, QC
- Full-time
Added 2 hours ago
FL
Assistant Gérant / Assistant Manager
Foot Locker
Quebec, QC
- Full-time
…with all aspects of the Customer Experience, including: store operations, training, employee management, visual merchandising, and asset protection. In the absence of the Store Manager, you…
Added 2 hours ago
FL
Assistant Manager
Foot Locker
Toronto, ON
- Full-time
Added 2 hours ago
FL
Assistant Gérant / Assistant Manager
Foot Locker
Montreal, QC · Anjou, Quebec
- Full-time
…with all aspects of the Customer Experience, including: store operations, training, employee management, visual merchandising, and asset protection. In the absence of the Store Manager, you…
Added 2 hours ago
M
assistant manager - retail trade
MaxiCare
Amos, QC
- Full-time
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Kitchener, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Calgary, AB
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Calgary, AB
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 3 hours ago
LC
Charcuterie Assistant Gérant/Superviseur temps plein jour Embauche feu vert
Loblaw Companies Limited
Cowansville, QC
- Full-time
Added 8 hours ago
TC
Assistant Store Manager in Training Winners Totem Mall
TJX Companies
Fort St. John, BC
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…

WorkStaff360

Administrative & Bookkeeping Assistant (U.S./Canada/UK background is required)

Remote, Canada

Remote

$8 to $10 USD / hour · Full-time

Apply About employer

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Job details

Pay: $8 to $10 USD / hour
Job type: Full-time
Workplace: Remote
Working hours: 40 Hours/Week
Posting language: English
Posted: Sep 24, 2026

Original job description

Administrative & Bookkeeping Assistant (U.S./Canada/UK background is required)

Application Deadline: 10 October 2026

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $8.00 - $10.00 / hour

Description

Provide daily administrative support to project managers and the operations team.
Manage calendars, scheduling, emails, and routine correspondence.
Organize and maintain digital files, records, and project documentation.
Maintain accurate project information in company systems, including Job Thread/FSM.
Assist with tracking project-related tasks, information, and documentation.
Perform general administrative and operational support as needed.
Create, issue, and track invoices using QuickBooks.
Maintain accurate records of invoices, payments, and accounts receivable.
Monitor outstanding balances and follow up with clients regarding overdue payments.
Follow up with clients when additional billing or payment information is required.
Perform basic bookkeeping and financial record-keeping tasks.
Assist with reconciling and organizing payment-related information.
Maintain accurate and up-to-date financial records.
Assist with preparing client proposals using company templates, previous examples, and available resources.
Use ChatGPT and other AI tools to assist with drafting, formatting, and organizing proposal content when appropriate.
Prepare and track Certificates of Insurance (COIs).
Prepare credit card authorization forms and other client or project documentation.
Maintain organized records of required forms and supporting documents.
Assist with regulatory documentation and notifications for agencies such as the Department of Health and EPA.
Follow up on documentation requirements and ensure materials are completed and submitted on time.

Hard Requirements:

Previous experience in administrative support, virtual assistance, bookkeeping, office administration, or operations support.
Working knowledge of QuickBooks and Microsoft Excel.
Experience with invoicing, payment tracking, accounts receivable, or basic bookkeeping.
Strong written and verbal English communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Comfortable using ChatGPT or similar AI tools to support administrative and documentation tasks.
Ability to work independently with minimal supervision.
Ability to manage multiple priorities and deadlines.
Comfortable working with remote teams and cloud-based systems.
Must have grown up in the United States, Canada, or the United Kingdom.
Open to expatriates who have relocated abroad and are currently working or living remotely.
Must be comfortable communicating with North American clients and working within North American business processes.
Previous experience in construction, restoration, environmental services, or a related industry.

Schedule:

HOURS/WEEK:

40 Hours/Week
Monday-Friday 12:00PM-8:00PM EST

Offer and Benefits:

Weeks 1–8: $8 USD/hour
Weeks 9-16: $9 USD/hour
Weeks 17 onwards: $10 USD/hour

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and bookkeeping support, including managing calendars, invoicing, and maintaining financial records. Assist with project documentation, regulatory filings, and the preparation of client proposals using AI tools.

Requirements

Requires previous experience in administrative or bookkeeping roles and proficiency in QuickBooks and Microsoft Excel. Candidates must have grown up in the U.S., Canada, or the U.K. and possess strong English communication skills.

Skills

Administrative support
Bookkeeping
QuickBooks
Microsoft Excel
Invoicing
Payment tracking
Accounts receivable
Time management
Organizational skills
ChatGPT
AI tools
Communication
Data entry
Project documentation
Regulatory compliance

Remote locations

United States
Canada
United Kingdom

Remote locations (standardized)

Canada
United Kingdom
United States

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Bookkeeping
QuickBooks
Microsoft Excel
Invoicing
Accounts Receivable
Project Management
Operations Support
ChatGPT
AI Tools
Certificates of Insurance
Regulatory Documentation
Environmental Services
Construction
Restoration
Remote Work
Cloud-based Systems
Financial Records
Client Proposals
Data Management

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