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Added 9 mins ago
SA
Product Development Chef
Symrise AG
Mississauga, ON
- $60,000 to $75,000 CAD / year
- Full-time
Our products can be found under Private Label in local and national groceries, multi-unit restaurant operations, and other food manufacturers across the US and Canada. We supply a vast…
Added 9 mins ago
BA
Senior Project Engineer
BNP Associates, Inc.
Toronto, ON
- Full-time
Working under the direction of the Senior Project Manager / Site Support Lead and in coordination with BNP's broader project engineering team, you will provide day-to-day field engineering…
Added 25 mins ago
T
Freelance Full-Term English into Simplified Chinese (China) CTD Module Language Lead
TransPerfect
Remote, Canada
- Contract
- Remote
At TransPerfect, linguists are vital to our operations. Your language proficiency and subject matter expertise will ensure our deliverables meet the highest standards before reaching…
Added 40 mins ago
Key Account Manager - Aftermarket
FUCHS Group
Cambridge, ON
Success in this role requires a consultative and value-based selling approach focused on understanding customer service operations, lubricant requirements, OEM specifications, profitability…
Added 55 mins ago
W
Senior Mechanical Engineer
Worley
Vancouver, BC
- Full-time
…headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and…
Added 55 mins ago
T
Senior Manager, Fraud, Insider and Conduct Risk QA and Enablement (5646)
TD
Toronto, ON
- Full-time
The Senior Manager, Fraud, Insider and Conduct Risk QA and Enablement provides a comprehensive and diverse range of risk management expertise to business leaders. Leads and supports the…
Added 1 hour ago
NN
Early talent Internship
Novo Nordisk
Mississauga, ON
- Full-time
Supply chain, logistics, business, operations, finance and engineering backgrounds are all relevant, and a genuine interest in numbers and operations matters more than your field of study.
Added 1 hour ago
CF
Advisor, FinOps & Accounting
Convoy Finance
Toronto, ON
- $90,000 to $140,000 CAD / year
- Full-time
…accounting and finops work - someone who can dive into client operations, build scalable financial systems, and provide actionable insights that help founders make smarter decisions. You’ll…
Added 1 hour ago
MI
Intermediate Electrical Engineer
Magna IV Engineering, A Sunbelt Solomon Company
AB · Edmonton, AB
- Full-time
Reporting to the Operations Manager -the Intermediate Electrical Engineer will be accountable for executing projects through sound engineering expertise and project management, engaging in…
Added 1 hour ago
W
Senior Manager, Project Management
Worley
Calgary, AB
- Full-time
We are seeking an accomplished and highly effective Senior Project Manager to oversee the planning, execution, and closure of large, complex capital projects valued over 1Billion across our…
Added 1 hour ago
TD
Regional Operations Manager
TH Daniels
Prince Rupert, BC
- Full-time
As the senior operations leader based in Prince Rupert, this position:
Added 1 hour ago
G
Project Manager, Municipal Roads
GFT
Toronto, ON
- Full-time
As a Project Manager, Municipal Roads, you will function as a project manager or team lead on municipal roadway projects. You will also participate in and support pursuit and business…
Added 1 hour ago
S
Senior Full Stack Gen AI Engineer/Technical Engagement Manager
Straive
Calgary, AB
- Full-time
…material impact on our clients' topline and streamline their operations. We specialize in providing tailored solutions across financial services, CPG, legal, pharma, life sciences, Energy,…
Added 1 hour ago
B-
Superintendent, Project Operations
B2Gold - Nunavut
NU · Nunavut, Canada
- Full-time
Reporting to the Manager, Capital & Operational Projects, this position will be a fly in- fly out 3x3 rotation based in Nunavut, Canada.
Added 1 hour ago
ML
Maintenance Supervisor
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
The Maintenance Supervisor reports directly to Maintenance Manager. Working closely with other team members, the Maintenance Supervisor strives to maximize facility up time and daily…
Added 1 hour ago
TH
SENIOR ANALYST PRICING CAN
The Home Depot Canada
Toronto, ON
- Full-time
…pride in guiding customers to the right solutions for their projects? If you’re also naturally curious and eager to keep learning, consider starting or growing your career with us at The…
Added 1 hour ago
Finance Manager
Context Creative
Toronto, ON
You’ll be at the heart of our day-to-day finance operations in Toronto, owning client billing, accounts receivable and accounts payable, reconciliations, cash flow reporting, and month-end…
Added 1 hour ago
Group Sales Manager
Rosewood Hotel Group
Vancouver, BC
The Group Sales Manager drives room and banquet revenue by proactively developing small-group business of 40 rooms or fewer within assigned market segments. The role builds and maintains…
Added 2 hours ago
TH
Lot Associate : Part Time - CAMBIE
The Home Depot
Canada
- Part-time
…pride in guiding customers to the right solutions for their projects? If you’re also naturally curious and eager to keep learning, consider starting or growing your career with us at The…
Added 2 hours ago
Superintendent, Project Operations
B2GOLD
NU
Reporting to the Manager, Capital & Operational Projects, this position will be a fly in- fly out 3x3 rotation based in Nunavut, Canada.
Added 2 hours ago
WO
Project Manager (IT)
We One
Burnaby, BC
- Full-time
The Project Manager (IT) plans, executes, and oversees technology-related projects that involve the design, implementation, and maintenance of Financial, Maintenance and HR IT Systems.…
Added 2 hours ago
WB
Heli Ski Reservation Agent
Whistler Blackcomb
Whistler, BC
- Temporary
Assisting with daily office operations, monitoring inventory
Added 2 hours ago
TS
Infrastructure Analyst
T&T Supermarket
Richmond, BC
- $65,000 to $85,000 CAD / year
- Full-time
Reporting to the Senior IT Manager - Technology Enablement, the Infrastructure Analyst is responsibility to bridge the gap between business requirements and technology solutions, analyze,…
Added 2 hours ago
T
WORKDAY HR Reporting & Systems Analyst
TEEMA
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
Reporting to the Senior Manager, HR Systems, this position will play an important role in developing, enhancing, and maintaining sophisticated HR reports, dashboards, and workforce…
Added 2 hours ago
JC
EHS Specialist
Johnson Controls
Sherwood Park, AB · Nisku, AB · SA - Sherwood Park Big Dipper
- Full-time
…the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience that is focused on supporting their…

WorkStaff360

URGENT: Construction Executive Assistant (US construction experience is required)

Remote, Canada

Remote

$5 to $7 USD / hour · Full-time

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Job details

Pay: $5 to $7 USD / hour
Job type: Full-time
Workplace: Remote
Apply by: Nov 14, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Oct 22, 2026

Original job description

URGENT: Construction Executive Assistant (US construction experience is required)

Application Deadline: 14 November 2026

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $5.00 - $7.00 / hour

Description

Monitor and organize the General Manager's inbox; distinguish urgent project issues, owner/GC requests, subcontractor correspondence, and routine administrative messages.
Flag time-sensitive RFIs, submittal responses, change order correspondence, schedule notices, and requests requiring management review.
Draft professional emails, follow-ups, meeting requests, and routine correspondence for approval; communicate clearly with project managers, superintendents, subcontractors, vendors, and clients.
Track unanswered messages and help ensure important communications receive timely responses.
Manage the General Manager's calendar, appointments, and deadlines during California business hours.
Schedule internal meetings and calls with project teams, owners, general contractors, vendors, and trade partners.
Prepare agendas, attend virtual meetings as requested, capture decisions and action items, and distribute concise meeting minutes.
Send reminders and coordinate follow-up on commitments made during management and project-related meetings.
Maintain an organized list of the General Manager's priorities, delegated tasks, and outstanding action items.
Track administrative follow-ups related to RFIs, submittals, change orders, procurement requests, contract documents, and closeout items as directed.
Follow up with responsible team members on due dates and status updates without directing field work or making technical decisions.
Provide clear daily or weekly summaries of open items, overdue responses, and matters requiring the General Manager's attention.
Organize and file construction correspondence, drawings, specifications, meeting records, RFIs, submittals, change order documentation, and other project records.
Assist with preparing transmittals, logs, spreadsheets, letters, presentations, and routine administrative forms.
Maintain accurate naming conventions, document versions, contact lists, and shared folders; help route documents to the appropriate person for review.
Support meeting preparation, travel arrangements, scheduling, and general executive administrative needs.
Collect status updates from department leaders and project personnel as requested.
Prepare a concise weekly summary of outstanding action items, upcoming deadlines, critical correspondence, and issues needing leadership input.
Help the General Manager prepare for weekly discussions with the company President.

Hard Requirements:

Prior experience in construction administration, project coordination, or executive/administrative support within a construction company.
Working knowledge of construction terminology and workflows, including RFIs, submittals, change orders, drawings/specifications, subcontractors, trades, and trade responsibilities.
Excellent written and spoken English; professional communication and strong follow-through.
Proficiency in Microsoft Outlook, Excel, Word, and Teams; ability to manage shared files, calendars, and multiple priorities.
Strong organization, attention to detail, discretion with confidential information, and ability to work independently.
Availability and responsiveness during California business hours.
Experience supporting a construction executive, General Manager, or senior project leader at a U.S.-based contractor.
Familiarity with Procore, Bluebeam, Dropbox, or similar construction document-management tools is preferred.
Exposure to general contracting, electrical contracting, commercial construction, or public works projects is preferred.
Comfort using AI tools responsibly to streamline drafting, organization, and administrative follow-up.

Schedule:

40 hours per week
Monday to Friday
7AM - 4PM Pacific Standard Time Zone

Offer and Benefits:

Weeks 1–4: $5 USD/hour
Weeks 5–8: $6 USD/hour
Weeks 9 onwards: $7 USD/hour

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More about this job

Responsibilities

The Construction Executive Assistant will manage the General Manager's inbox, calendar, and project correspondence to ensure timely communication and organization. They will also track project-related documentation such as RFIs, submittals, and change orders while preparing meeting minutes and summaries for leadership.

Requirements

Candidates must have prior experience in construction administration or project coordination within a U.S.-based construction company. Proficiency in Microsoft Office, construction document management tools, and excellent English communication skills are required.

Skills

Construction Administration
Project Coordination
Executive Support
Calendar Management
Email Management
Meeting Minutes
Document Control
RFI Management
Submittal Tracking
Change Order Documentation
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft Teams
Procore
Bluebeam

Remote locations

Toronto, Canada

Remote locations (standardized)

Toronto, Ontario, Canada

Visa sponsorship

Not detected in the job text

Keywords

Construction
Executive Assistant
General Contractor
RFI
Submittals
Change Orders
Project Management
Operations
Administrative Support
Procore
Bluebeam
Dropbox
Scheduling
Document Control
Commercial Construction
Public Works
Construction Terminology
Data Entry
Communication
Time Management

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