Jobs in Canada

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Added 4 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 6 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Manages incoming and outgoing administrative communications, including emails, correspondence, and routine inquiries.
Added 6 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 6 hours ago
TU
Research Assistant
The University of British Columbia
Vancouver, BC
- $37.45 to $53.81 CAD / hour
- Full-time
This Research Coordinator will support for ongoing research conducted by Dr. Veena Sriram providing administrative support for projects focused on global health workforce policy, and…
Added 7 hours ago
RD
Assistant Branch Operations Manager
RBC Dominion Securities
Winnipeg, MB
- Full-time
The RBC Dominion Securities Management team located in Winnipeg is looking for an Assistant Branch Operations Manager to join their team. A leadership position within the branch network,…
Added 8 hours ago
EF
Senior Client Service and Planning Associate
Entrust Financial Services
Winnipeg, MB
- Full-time
Using AI tools to improve correspondence, meeting follow-up, marketing preparation, and administrative efficiency.
Added 9 hours ago
PV
Temporary part-time (70% - 26 hrs and 15 min per week) Administrative Assistant - Emerald Ridge Elementary
Prairie Valley School Division
White City, SK
- Part-time
…best possible opportunities to achieve success in learning and life. If you are looking for a supportive and collaborative work environment where you can have a positive impact on student…
Added 9 hours ago
PV
Temporary part-time (50% - 18 hrs and 45 min per week) Administrative Assistant
Prairie Valley School Division
White City, SK
- Part-time
…best possible opportunities to achieve success in learning and life. If you are looking for a supportive and collaborative work environment where you can have a positive impact on student…
Added 9 hours ago
W
Administrative Assistant I
Worley
Vancouver, BC
- Full-time
We are currently recruiting for a Project Administrative Assistant. Our team includes world class experts and dynamic go-getters. This is a full-time position based in Vancouver, British…
Added 9 hours ago
IW
Senior Administrative Assistant - Winnipeg, MB
IG Wealth Management
ON · Ontario, Canada
- Full-time
Serves as a trusted administrative assistant to the Regional Vice-President (RVP), providing confidential support and exercising sound judgement and discretion when managing priorities,…
Added 10 hours ago
B
Administrative Assistant
BGIS
North Bay, ON
- Full-time
The Administrative Assistant I is responsible for a range of administrative duties including, answering calls, document management, servicing office equipment, conference room bookings and…
Added 10 hours ago
PC
Franchising Legal Assistant - M&M Food Market
Parkland Corporation
Mississauga, ON
- Full-time
The Legal Assistant is responsible for the administrative and coordination functions for the Legal team. In this role you will prepare legal documents, draft and review commercial leases,…
Added 10 hours ago
PC
Franchising Legal Assistant - M&M Food Market
Parkland Corporation
Mississauga, ON
- Full-time
The Legal Assistant is responsible for the administrative and coordination functions for the Legal team. In this role you will prepare legal documents, draft and review commercial leases,…
Added 11 hours ago
UO
Research Assistant
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $37.45 to $53.81 CAD / hour
- Full-time
This Research Coordinator will support for ongoing research conducted by Dr. Veena Sriram providing administrative support for projects focused on global health workforce policy, and…
Added 11 hours ago
SH
Administrative Assistant - AY2 - Primary Care-Adjoint e administratif-AY2-Soins primaires
Southern Health-Santé Sud
De Salaberry, MB
- Full-time
Reporting directly to the Director, Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC)…
Added 12 hours ago
WI
Executive Assistant
WSP in Canada
Gatineau, QC
- Full-time
Draft, coordinate, and distribute communications on behalf of executive leaders
Added 12 hours ago
LH
Medical Assistant/Medical Office Administrator
LMC Healthcare
Toronto, ON
- Full-time
LMC Healthcare is an organization committed to ensuring accessible services and communications to individuals with disabilities. Once an applicant has been selected for an interview,…
Added 12 hours ago
DT
Assistant Manager II
Dollar Tree Stores
Okotoks, AB
- Full-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 12 hours ago
DT
Assistant Manager II
Dollar Tree Stores
Okotoks, AB
- Full-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 12 hours ago
UO
CCFM - EM Provincial Program Assistant
University of British Columbia
Trail, BC · IH | Kootenay Boundary Regional Hospital (KBRH)
- $32.84 to $37.67 CAD / hour
- Part-time
…position is responsible for providing complex coordination and administrative oversight of the delivery of distributed PGME and Emergency Medicine activity throughout the province . The…
Added 12 hours ago
UO
Head Coach and General Manager - Men's Soccer
University of British Columbia
Kelowna, BC · UBCO | Gymnasium (GYM)
- Full-time
Reporting to the Director, Varsity Sport, this position works in support of and acts in accordance with the strategic direction and initiatives of the Heat Athletics & Recreation…
Added 12 hours ago
TU
CCFM - EM Provincial Program Assistant
The University of British Columbia
Trail, BC
- $32.84 to $37.67 CAD / hour
- Part-time
…position is responsible for providing complex coordination and administrative oversight of the delivery of distributed PGME and Emergency Medicine activity throughout the province . The…
Added 12 hours ago
TU
Head Coach and General Manager - Men's Soccer
The University of British Columbia
Kelowna, BC
- Full-time
Reporting to the Director, Varsity Sport, this position works in support of and acts in accordance with the strategic direction and initiatives of the Heat Athletics & Recreation…
Added 12 hours ago
AG
Administrative Assistant
Art Gallery of Greater Victoria
Victoria, BC
- Part-time
Hours of Work: Part-time, 28 hours per week (4 days per week)
Added 12 hours ago
WI
Executive Assistant
WSP in Canada
Ottawa, ON
- Full-time
Draft, coordinate, and distribute communications on behalf of executive leaders

Worley

Administrative Assistant I

Vancouver, BC, Canada

Full-time

Apply on jobs.worley.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Education: Bachelor’s degree
Posting language: English
Posted: Nov 11, 2026

Original job description

About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Purpose:
We are currently recruiting for a Project Administrative Assistant. Our team includes world class experts and dynamic go-getters. This is a full-time position based in Vancouver, British Columbia.

We are seeking a detail-oriented Project Administrator with a strong focus on technical document production to join our mining engineering team, supporting projects and studies.

In this role, your primary responsibility will be the formatting, proofreading, and quality assurance of complex engineering deliverables. You will act as the gatekeeper for our technical publications, ensuring that all reports, specifications, and drawing packages meet strict company standards, client requirements, and regulatory quality protocols before submission.

Responsibilities:

Document Formatting & Quality Control

Design, establish, and manage standardized document templates (such as Word templates, calculation sheets, and presentation slides) to streamline formatting workflows across the engineering team.
Organize, update, and manage project file directories within SharePoint, ensuring all working technical documents are accurately categorized, securely stored, and easily accessible to the engineering team.
Enforce and utilize corporate branding and company logos strictly in accordance with official brand guidelines and engineering publication specifications.
Format, layout, and standardize complex engineering reports and technical specifications.
Compile, verify, and maintain comprehensive lists of abbreviations and acronyms across all technical project deliverables to ensure industry terminology is used accurately and consistently.
Proofread and edit technical documents for clarity, consistent terminology, grammatical accuracy, and adherence to corporate branding guidelines.
Compile, sequence, and package multi-disciplinary design submissions, including engineering drawing sets and calculations.

Document Control & Workflow Administration

Maintain and regularly update the Master Deliverables List (MDL) to track the development, review status, and target completion dates of all engineering packages.
Establish and update the document distribution matrix to ensure technical deliverables are routed to the correct internal disciplines, external clients, and third-party stakeholders.
Administer the end-to-end routing, distribution, and archival lifecycle of engineering documents and technical submittals.

Communication & General Administration

Coordinate safety and travel documentation required for site visits, and liaise directly with clients to manage site-specific access and compliance protocols for team site visits.
Coordinate travel logistics and manage business expense processing for the engineering team and associated project accounts.
Serve as the internal administrative liaison supporting Project Managers, Lead Engineers, Project Controllers and internal technical teams.
Schedule interdisciplinary design reviews and regular project meetings, capturing accurate minutes and distributing action items.
Provide general administrative support to the engineering division as required to facilitate project workflows.

What you will bring:Technical and Industry Experience:

Experience: 2–4 years of experience specializing in document formatting, technical word processing, template design, or document control - ideally within the Engineering, or Construction (AEC) industry.
Advanced Formatting Skills: Mastery of advanced word processing functions (e.g., style sheets, macro-enabled templates, dynamic tables of contents, page numbering sections, and cross-referencing).
Excel Competency: Intermediate skills in Microsoft Excel, including the ability to utilize core formulas and cleanly format spreadsheets for project tracking.
SharePoint Competency: Intermediate skills in Microsoft SharePoint, with a strong understanding of managing document libraries, configuring metadata tags, and organizing complex directory structures.

Software Proficiency

Intermediate Mastery: Microsoft Word, Excel, and SharePoint.
PDF Editing & Markup: High proficiency with Bluebeam Revu or Adobe Acrobat Pro (or similar) for merging, flattening, and marking up engineering packages.
Document Management Systems: Familiarity with engineering data environments (e.g., Aconex, ProjectWise, BIM 360) is highly advantageous.

Core Skills & Competencies

Laser-Sharp Attention to Detail: An absolute requirement for identifying formatting inconsistencies, font mismatches, brand compliance errors, and layout glitches across hundreds of pages.
Visual Structure & Layout Design: A strong eye for clean, professional document layouts that present dense, technical data clearly while respecting brand identity.
Time Management: The ability to work efficiently under tight submission deadlines while handling multiple document sets simultaneously.
Professional Communication:
- Written Clarity: Excellence in technical editing and administrative business writing, ensuring all outward-facing logs and internal summaries are polished, articulate, and professional.
- Interpersonal Collaboration: Strong emotional intelligence and diplomacy to effectively bridge communications between Project Managers, engineers, and client coordinators.

Education – Qualifications, Accreditation, Training:

Required:

Bachelor’s degree required.

For applicants based in the province of British Columbia, the salary range is $47,176 to $56,793
Application of the pay band: Variation in salary is determined by factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Apply on jobs.worley.com About employer

More about this job

Responsibilities

The Project Administrative Assistant is responsible for the formatting, proofreading, and quality assurance of complex engineering deliverables to ensure they meet company and client standards. They also manage document workflows, maintain project file directories in SharePoint, and provide general administrative support to the engineering team.

Requirements

Candidates must possess a bachelor's degree and 2–4 years of experience in document formatting or control within the engineering or construction industry. Proficiency in Microsoft Office suite, SharePoint, and PDF editing software is required, along with exceptional attention to detail.

Skills

Document Formatting
Technical Writing
Quality Assurance
Microsoft Word
Microsoft Excel
Microsoft SharePoint
Bluebeam Revu
Adobe Acrobat Pro
Document Control
Proofreading
Technical Editing
Project Administration
Data Management
Time Management
Communication
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Document Formatting
Technical Specifications
Quality Control
SharePoint
Microsoft Word
Microsoft Excel
Bluebeam Revu
Adobe Acrobat Pro
Engineering
Mining Engineering
Document Control
Master Deliverables List
Project Management
Technical Documentation
Corporate Branding
Proofreading
Aconex
ProjectWise
BIM 360
Administrative Support
Data Management
Regulatory Compliance
Technical Editing
Workflow Administration
Engineering Deliverables

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Work requirements

Jobs in Canada