Jobs in Canada

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SM
RQ11847 – Technology Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 2 mins ago
SM
RQ11119 – Applications Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
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SM
RQ11883 – Systems Analyst – Intermediate
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 2 mins ago
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RQ11882 – Systems Analyst – Intermediate
S M Software Solutions Inc
Toronto, ON
- Internship
Work Arrangement: Onsite – 5 Days per Week
Added 47 mins ago
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Administrative Assistant I
Worley
Vancouver, BC
- Full-time
Added 1 hour ago
CN
Appointment Center - Agent du Centre d'appels | Appointment Center Agent
Contractor Nation
Laval, QC
- Full-time
Added 1 hour ago
BW
Surgical Day Care Aide, CARE Program - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Added 1 hour ago
IW
Senior Administrative Assistant - Winnipeg, MB
IG Wealth Management
ON · Ontario, Canada
- Full-time
Added 1 hour ago
CC
Global Account Manager
Cogent Communications
Montreal, QC
- Full-time
By submitting an application or resume for this position, I understand that is an in-office position.
Added 2 hours ago
WB
Senior Events Host
Whistler Blackcomb
Whistler, BC
- Temporary
In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or…
Added 2 hours ago
PC
Technical Salesforce Senior Associate
Pwc Canada
Toronto, ON · Calgary, AB · Ottawa, ON · Vancouver, BC
- Full-time
Salesforce certification such as Platform Developer I, Platform App Builder, or Administrator; additional Salesforce certifications are a bonus
Added 2 hours ago
PC
Salesforce Technical Manager
Pwc Canada
Toronto, ON · Vancouver, BC
- Full-time
One or more Salesforce Developer certifications: Platform Developer I & II, Application Architect, System Architect, or Technical Architect
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TU
Research Associate
The University of British Columbia
Kelowna, BC
- Full-time
Added 2 hours ago
OH
Regulatory Affairs Associate
Organika Health Products
Vancouver, BC
- Full-time
Added 2 hours ago
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Retail Sales Associate
Skechers
Richmond, BC
- Part-time
Must be at least 18 years of age at time of application.
Added 2 hours ago
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Client Advisor
RBC
Whitehorse, YT
- Full-time
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Added 2 hours ago
UO
Research Assistant
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $37.45 to $53.81 CAD / hour
- Full-time
In collaboration with the Dr. Veena Sriram, coordinates project work plans by setting timeframes, completing tasks and tracking progress for grant and ethics application requirements.
Added 3 hours ago
SH
General Duty Nurse (N2) - Women's Health Labour & Delivery - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…self-identify as being of Indigenous descent in their cover…
Added 3 hours ago
SH
Registered Nurse (N2) - Intensive Care Cardiac Sciences (ICCS)
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Current CRNM registration required · Annual BLS Level C Registration/Re-Registration is required
Added 3 hours ago
SA
Registered Practical Nurse – Float Pool – Full Time
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
NOTE: Internal applicants, if providing a hardcopy, please complete internal application form. Only those selected for testing/ interview will be contacted.
Added 3 hours ago
SS
Settlement Worker in Schools (SWIS) - English & Somali
Surrey Schools (School District #36 Surrey)
Surrey, BC
- Full-time
Please be sure that you have received a confirmation from Make a Future that you have applied to a specific posting. Without this confirmation your application will not have been submitted.
Added 3 hours ago
SS
Settlement Worker in Schools (SWIS) - English & Rohingya
Surrey Schools (School District #36 Surrey)
Surrey, BC
- Full-time
Please be sure that you have received a confirmation from Make a Future that you have applied to a specific posting. Without this confirmation your application will not have been submitted.
Added 3 hours ago
MU
Assistant Professor, Legal Studies in Business - Department of International Business, Marketing, Strategy, & Law Triffo School of Business
MacEwan University
AB · Edmonton, AB
- Full-time
You must have, or be close to completion of, a terminal degree(This whole paragraph needs revision as follows) You must have a Canadian LL.B
Added 3 hours ago
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Scrum Master
Raise
Waterloo, ON
- Contract
Strengthen the team’s understanding of Agile / Scrum principles and ensure application of these practices
Added 3 hours ago
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Assistant Manager I
Sunglass Hut
Ottawa, ON
- Full-time

Worley

Administrative Assistant I

Vancouver, BC, Canada

Full-time

Apply on jobs.worley.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Education: Bachelor’s degree
Posting language: English
Posted: Nov 11, 2026

Original job description

About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Purpose:
We are currently recruiting for a Project Administrative Assistant. Our team includes world class experts and dynamic go-getters. This is a full-time position based in Vancouver, British Columbia.

We are seeking a detail-oriented Project Administrator with a strong focus on technical document production to join our mining engineering team, supporting projects and studies.

In this role, your primary responsibility will be the formatting, proofreading, and quality assurance of complex engineering deliverables. You will act as the gatekeeper for our technical publications, ensuring that all reports, specifications, and drawing packages meet strict company standards, client requirements, and regulatory quality protocols before submission.

Responsibilities:

Document Formatting & Quality Control

Design, establish, and manage standardized document templates (such as Word templates, calculation sheets, and presentation slides) to streamline formatting workflows across the engineering team.
Organize, update, and manage project file directories within SharePoint, ensuring all working technical documents are accurately categorized, securely stored, and easily accessible to the engineering team.
Enforce and utilize corporate branding and company logos strictly in accordance with official brand guidelines and engineering publication specifications.
Format, layout, and standardize complex engineering reports and technical specifications.
Compile, verify, and maintain comprehensive lists of abbreviations and acronyms across all technical project deliverables to ensure industry terminology is used accurately and consistently.
Proofread and edit technical documents for clarity, consistent terminology, grammatical accuracy, and adherence to corporate branding guidelines.
Compile, sequence, and package multi-disciplinary design submissions, including engineering drawing sets and calculations.

Document Control & Workflow Administration

Maintain and regularly update the Master Deliverables List (MDL) to track the development, review status, and target completion dates of all engineering packages.
Establish and update the document distribution matrix to ensure technical deliverables are routed to the correct internal disciplines, external clients, and third-party stakeholders.
Administer the end-to-end routing, distribution, and archival lifecycle of engineering documents and technical submittals.

Communication & General Administration

Coordinate safety and travel documentation required for site visits, and liaise directly with clients to manage site-specific access and compliance protocols for team site visits.
Coordinate travel logistics and manage business expense processing for the engineering team and associated project accounts.
Serve as the internal administrative liaison supporting Project Managers, Lead Engineers, Project Controllers and internal technical teams.
Schedule interdisciplinary design reviews and regular project meetings, capturing accurate minutes and distributing action items.
Provide general administrative support to the engineering division as required to facilitate project workflows.

What you will bring:Technical and Industry Experience:

Experience: 2–4 years of experience specializing in document formatting, technical word processing, template design, or document control - ideally within the Engineering, or Construction (AEC) industry.
Advanced Formatting Skills: Mastery of advanced word processing functions (e.g., style sheets, macro-enabled templates, dynamic tables of contents, page numbering sections, and cross-referencing).
Excel Competency: Intermediate skills in Microsoft Excel, including the ability to utilize core formulas and cleanly format spreadsheets for project tracking.
SharePoint Competency: Intermediate skills in Microsoft SharePoint, with a strong understanding of managing document libraries, configuring metadata tags, and organizing complex directory structures.

Software Proficiency

Intermediate Mastery: Microsoft Word, Excel, and SharePoint.
PDF Editing & Markup: High proficiency with Bluebeam Revu or Adobe Acrobat Pro (or similar) for merging, flattening, and marking up engineering packages.
Document Management Systems: Familiarity with engineering data environments (e.g., Aconex, ProjectWise, BIM 360) is highly advantageous.

Core Skills & Competencies

Laser-Sharp Attention to Detail: An absolute requirement for identifying formatting inconsistencies, font mismatches, brand compliance errors, and layout glitches across hundreds of pages.
Visual Structure & Layout Design: A strong eye for clean, professional document layouts that present dense, technical data clearly while respecting brand identity.
Time Management: The ability to work efficiently under tight submission deadlines while handling multiple document sets simultaneously.
Professional Communication:
- Written Clarity: Excellence in technical editing and administrative business writing, ensuring all outward-facing logs and internal summaries are polished, articulate, and professional.
- Interpersonal Collaboration: Strong emotional intelligence and diplomacy to effectively bridge communications between Project Managers, engineers, and client coordinators.

Education – Qualifications, Accreditation, Training:

Required:

Bachelor’s degree required.

For applicants based in the province of British Columbia, the salary range is $47,176 to $56,793
Application of the pay band: Variation in salary is determined by factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Apply on jobs.worley.com About employer

More about this job

Responsibilities

The Project Administrative Assistant is responsible for the formatting, proofreading, and quality assurance of complex engineering deliverables to ensure they meet company and client standards. They also manage document workflows, maintain project file directories in SharePoint, and provide general administrative support to the engineering team.

Requirements

Candidates must possess a bachelor's degree and 2–4 years of experience in document formatting or control within the engineering or construction industry. Proficiency in Microsoft Office suite, SharePoint, and PDF editing software is required, along with exceptional attention to detail.

Skills

Document Formatting
Technical Writing
Quality Assurance
Microsoft Word
Microsoft Excel
Microsoft SharePoint
Bluebeam Revu
Adobe Acrobat Pro
Document Control
Proofreading
Technical Editing
Project Administration
Data Management
Time Management
Communication
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Document Formatting
Technical Specifications
Quality Control
SharePoint
Microsoft Word
Microsoft Excel
Bluebeam Revu
Adobe Acrobat Pro
Engineering
Mining Engineering
Document Control
Master Deliverables List
Project Management
Technical Documentation
Corporate Branding
Proofreading
Aconex
ProjectWise
BIM 360
Administrative Support
Data Management
Regulatory Compliance
Technical Editing
Workflow Administration
Engineering Deliverables

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Work requirements

Jobs in Canada