Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 1 min ago
NS
4th Class Power Engineer - Maintenance and Operations
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
Reporting to the Chief Engineer and/or Assistant Manager, the 4th Class Engineer troubleshoots, maintains, and repairs facility infrastructure equipment and carries out maintenance and…
Added 1 min ago
BK
restaurant assistant manager
Burger King®
Cold Lake, AB
- Full-time
Added 17 mins ago
W
Administrative Assistant I
Worley
Vancouver, BC
- Full-time
We are currently recruiting for a Project Administrative Assistant. Our team includes world class experts and dynamic go-getters. This is a full-time position based in Vancouver, British…
Added 17 mins ago
EL
Assistant Manager - Jo Malone London - Fulltime - Chinook Centre - Calgary AB
Estée Lauder Companies
Calgary, AB
- Full-time
We are seeking an inspirational and dynamic Assistant Store Manager to play a leading role in the success of the store/counter by supporting the Store Manager to lead, coach and develop our…
Added 17 mins ago
Key Holder - Jo Malone London - Parttime - Pacific Centre - Vancouver, BC
Estée Lauder Companies
Vancouver, BC
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 17 mins ago
EL
Key Holder Key Holder
Estée Lauder Companies
Mississauga, ON
- Full-time
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 32 mins ago
NS
Rehabilitation Assistant - Mobility Team, Provincial Mobilization
Nova Scotia Health Authority
Kentville, NS
- Internship
Reporting to the Health Services Manager, and under the supervision of therapists, the Rehabilitation Assistant, as an active member of the patient care team, works with individuals,…
Added 32 mins ago
NS
4th Class Power Engineer - Maintenance and Operations
Nova Scotia Health Authority
Bridgewater, NS
- Full-time
Reporting to the Chief Engineer and/or Assistant Manager, the 4th Class Engineer troubleshoots, maintains, and repairs facility infrastructure equipment and carries out maintenance and…
Added 32 mins ago
GL
Assistant Store Manager
Guess?, LLC.
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
The Assistant Manager is responsible for overseeing the customer experience, training and development of the store staff, leading by example on the selling floor, and maintaining the store…
Added 32 mins ago
PT
EA2 (#320-BA)
Pembina Trails School Division
Winnipeg, MB
- Full-time
Employment Classification: Educational Assistant 2 (EA2)
Added 32 mins ago
DA
Assistant Parts Manager - Destination Mazda Vancouver
Destination Auto Group
Vancouver, BC
- $50,000 to $75,000 CAD / year
- Full-time
…Graduates for 2024, Destination Mazda Vancouver is looking for an Assistant Parts Manager who is looking to take the next step within their…
Added 46 mins ago
IW
Senior Administrative Assistant - Winnipeg, MB
IG Wealth Management
ON · Ontario, Canada
- Full-time
Serves as a trusted administrative assistant to the Regional Vice-President (RVP), providing confidential support and exercising sound judgement and discretion when managing priorities,…
Added 47 mins ago
A
Third Cook -Cook Assistant Unrestricted (Full-time)
AccorHotel
Victoria, BC
- Full-time
Possess a Cook’s Training certificate from a High School, College or University
Added 1 hour ago
HS
Education Assistant - St. Paul School
Holy Spirit Catholic School Division
Lethbridge, AB
- Part-time
We are looking to hire a temporary 28.0 hour per week Education Assistant to work at St. Paul School in Lethbridge. This assignment is to commence January 4, 2027 and terminate June 25,…
Added 1 hour ago
IH
Nursing Unit Assistant
Interior Health Authority
Kamloops, BC
- Full-time
Education & Experience – Grade 12 plus one year recent related experience (or an equivalent combination of education, training, and experience)
Added 1 hour ago
IH
Medical Office Assistant
Interior Health Authority
Vernon, BC
- Part-time
Vernon Silver Start Urgent & Primary Care Centre has an exciting opportunity for a Permanent part-time Medical Office Assistant to join their team in Vernon, B.C.
Added 1 hour ago
IH
Medical Office Assistant
Interior Health Authority
Vernon, BC
- Full-time
Vernon Silver Star Urgent and Primary Care Centre has an exciting opportunity for Permanent Full-Time Medical Office Assistant to join their team in Vernon, B.C. The Medical Office…
Added 1 hour ago
IH
Medical Office Assistant
Interior Health Authority
Vernon, BC
- Part-time
Vernon Silver Start Urgent & Primary Care Centre has an exciting opportunity for a Permanent part-time Medical Office Assistant to join their team in Vernon, B.C.
Added 1 hour ago
IH
Nursing Unit Assistant
Interior Health Authority
Kelowna, BC
- Full-time
Education & Experience – Grade 12 plus one year recent related experience (or an equivalent combination of education, training, and experience)
Added 1 hour ago
IH
Medical Office Assistant
Interior Health Authority
Vernon, BC
- Full-time
Vernon Silver Star Urgent and Primary Care Centre has an exciting opportunity for a Relief full-time Medical Office Assistant to join their team in Vernon B.C.
Added 1 hour ago
IH
Medical Laboratory Assistant
Interior Health Authority
Penticton, BC
- Full-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Penticton Regional Hospital in Penticton, BC. If Medical…
Added 1 hour ago
IH
Nursing Unit Assistant
Interior Health Authority
Penticton, BC
- Full-time
Education & Experience – Grade 12 plus one year recent related experience (or an equivalent combination of education, training, and experience)
Added 1 hour ago
IH
Medical Office Assistant
Interior Health Authority
Vernon, BC
- Part-time
Vernon Silver Start Urgent & Primary Care Centre has an exciting opportunity for a Permanent part-time Medical Office Assistant to join their team in Vernon, B.C.
Added 1 hour ago
IH
Medical Office Assistant
Interior Health Authority
Vernon, BC
- Full-time
Vernon Silver Start Urgent & Primary Care Centre has an exciting opportunity for a Permanent full-time Medical Office Assistant to join their team in Vernon, B.C.
Added 1 hour ago
IH
Physiatrist
Interior Health Authority
Vernon, BC
- Full-time
…and have the opportunity to work alongside a trained Clinical Assistant during patient encounters, helping streamline care through history taking, consult note preparation, and ultrasound…

Worley

Administrative Assistant I

Vancouver, BC, Canada

Full-time

Apply on jobs.worley.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Education: Bachelor’s degree
Posting language: English
Posted: Nov 11, 2026

Original job description

About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Purpose:
We are currently recruiting for a Project Administrative Assistant. Our team includes world class experts and dynamic go-getters. This is a full-time position based in Vancouver, British Columbia.

We are seeking a detail-oriented Project Administrator with a strong focus on technical document production to join our mining engineering team, supporting projects and studies.

In this role, your primary responsibility will be the formatting, proofreading, and quality assurance of complex engineering deliverables. You will act as the gatekeeper for our technical publications, ensuring that all reports, specifications, and drawing packages meet strict company standards, client requirements, and regulatory quality protocols before submission.

Responsibilities:

Document Formatting & Quality Control

Design, establish, and manage standardized document templates (such as Word templates, calculation sheets, and presentation slides) to streamline formatting workflows across the engineering team.
Organize, update, and manage project file directories within SharePoint, ensuring all working technical documents are accurately categorized, securely stored, and easily accessible to the engineering team.
Enforce and utilize corporate branding and company logos strictly in accordance with official brand guidelines and engineering publication specifications.
Format, layout, and standardize complex engineering reports and technical specifications.
Compile, verify, and maintain comprehensive lists of abbreviations and acronyms across all technical project deliverables to ensure industry terminology is used accurately and consistently.
Proofread and edit technical documents for clarity, consistent terminology, grammatical accuracy, and adherence to corporate branding guidelines.
Compile, sequence, and package multi-disciplinary design submissions, including engineering drawing sets and calculations.

Document Control & Workflow Administration

Maintain and regularly update the Master Deliverables List (MDL) to track the development, review status, and target completion dates of all engineering packages.
Establish and update the document distribution matrix to ensure technical deliverables are routed to the correct internal disciplines, external clients, and third-party stakeholders.
Administer the end-to-end routing, distribution, and archival lifecycle of engineering documents and technical submittals.

Communication & General Administration

Coordinate safety and travel documentation required for site visits, and liaise directly with clients to manage site-specific access and compliance protocols for team site visits.
Coordinate travel logistics and manage business expense processing for the engineering team and associated project accounts.
Serve as the internal administrative liaison supporting Project Managers, Lead Engineers, Project Controllers and internal technical teams.
Schedule interdisciplinary design reviews and regular project meetings, capturing accurate minutes and distributing action items.
Provide general administrative support to the engineering division as required to facilitate project workflows.

What you will bring:Technical and Industry Experience:

Experience: 2–4 years of experience specializing in document formatting, technical word processing, template design, or document control - ideally within the Engineering, or Construction (AEC) industry.
Advanced Formatting Skills: Mastery of advanced word processing functions (e.g., style sheets, macro-enabled templates, dynamic tables of contents, page numbering sections, and cross-referencing).
Excel Competency: Intermediate skills in Microsoft Excel, including the ability to utilize core formulas and cleanly format spreadsheets for project tracking.
SharePoint Competency: Intermediate skills in Microsoft SharePoint, with a strong understanding of managing document libraries, configuring metadata tags, and organizing complex directory structures.

Software Proficiency

Intermediate Mastery: Microsoft Word, Excel, and SharePoint.
PDF Editing & Markup: High proficiency with Bluebeam Revu or Adobe Acrobat Pro (or similar) for merging, flattening, and marking up engineering packages.
Document Management Systems: Familiarity with engineering data environments (e.g., Aconex, ProjectWise, BIM 360) is highly advantageous.

Core Skills & Competencies

Laser-Sharp Attention to Detail: An absolute requirement for identifying formatting inconsistencies, font mismatches, brand compliance errors, and layout glitches across hundreds of pages.
Visual Structure & Layout Design: A strong eye for clean, professional document layouts that present dense, technical data clearly while respecting brand identity.
Time Management: The ability to work efficiently under tight submission deadlines while handling multiple document sets simultaneously.
Professional Communication:
- Written Clarity: Excellence in technical editing and administrative business writing, ensuring all outward-facing logs and internal summaries are polished, articulate, and professional.
- Interpersonal Collaboration: Strong emotional intelligence and diplomacy to effectively bridge communications between Project Managers, engineers, and client coordinators.

Education – Qualifications, Accreditation, Training:

Required:

Bachelor’s degree required.

For applicants based in the province of British Columbia, the salary range is $47,176 to $56,793
Application of the pay band: Variation in salary is determined by factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Apply on jobs.worley.com About employer

More about this job

Responsibilities

The Project Administrative Assistant is responsible for the formatting, proofreading, and quality assurance of complex engineering deliverables to ensure they meet company and client standards. They also manage document workflows, maintain project file directories in SharePoint, and provide general administrative support to the engineering team.

Requirements

Candidates must possess a bachelor's degree and 2–4 years of experience in document formatting or control within the engineering or construction industry. Proficiency in Microsoft Office suite, SharePoint, and PDF editing software is required, along with exceptional attention to detail.

Skills

Document Formatting
Technical Writing
Quality Assurance
Microsoft Word
Microsoft Excel
Microsoft SharePoint
Bluebeam Revu
Adobe Acrobat Pro
Document Control
Proofreading
Technical Editing
Project Administration
Data Management
Time Management
Communication
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Document Formatting
Technical Specifications
Quality Control
SharePoint
Microsoft Word
Microsoft Excel
Bluebeam Revu
Adobe Acrobat Pro
Engineering
Mining Engineering
Document Control
Master Deliverables List
Project Management
Technical Documentation
Corporate Branding
Proofreading
Aconex
ProjectWise
BIM 360
Administrative Support
Data Management
Regulatory Compliance
Technical Editing
Workflow Administration
Engineering Deliverables

Report this job

Work requirements

Jobs in Canada