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Added 37 mins ago
TT
Coordonnateur / Coordonnatrice Service clientèle Temps Plein Marshalls/Homesense - Centre Laval
The TJX Companies, Inc.
Laval, QC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 53 mins ago
RB
Project Administrator
RDH Building Science
Burnaby, BC
- Full-time
The Project Coordinator supports the successful delivery of projects by working closely with Project Managers, technical staff, and other team members throughout the project lifecycle. You…
Added 2 hours ago
Appointment Coordinator (Toyota on the Trail)
Go Auto
Edmonton, AB
We're looking to hire an experienced Appointment Coordinator to join our team.
Added 2 hours ago
Appointment Coordinator (Dams Ford Lincoln)
Go Auto
Surrey, BC
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Added 2 hours ago
Appointment Coordinator (Southtown Hyundai)
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Service Appointment Coordinator - Southtown Hyundai
Added 2 hours ago
Thrive Time, Food Services & Operations Coordinator (Thrive Elementary School)
Go Auto
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Under the direction of the Principal, the Thrive Time, Food Services & Operations Coordinator is responsible for the daily operation of the school's Thrive Time program, food services…
Added 3 hours ago
EI
Shipping Clerk
ExcelGens, Inc.
Mississauga, ON
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Relevant Material Control Coordinator certifications, including but not limited to:
Added 3 hours ago
HM
Internal Medicine
Health Match BC
Kelowna, BC
- Full-time
…multidisciplinary team approach. You will work with a Palliative Care Nurse Coordinator, a Transition Liaison and a Social Worker, providing wholistic care to patients and…
Added 3 hours ago
VF
Head Guard
Vivo for Healthier Generations
Calgary, AB
- Full-time
…matters, while modeling professionalism, safety, and customer service…
Added 3 hours ago
EI
Shipping/Receiving Clerk II
ExcelGens, Inc.
Mississauga, ON
- Contract
Relevant Material Control Coordinator certifications, including but not limited to:
Added 4 hours ago
NI
Senior Sales Coordinator
Nawkaw Inc.
Mississauga, ON
- Full-time
Nawkaw is looking for an experienced Senior Sales Coordinator who enjoys bringing structure, momentum, and follow-through to a busy sales environment. You will support a sales organization…
Added 6 hours ago
PH
Social Worker
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
The Social Worker reports operationally to the Manager or the Patient Care Coordinator and for discipline/practice reports to the BCMHSUS Practice Consultant Social Work/Professional…
Added 6 hours ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
The Social Worker reports operationally to the Manager or the Patient Care Coordinator and for discipline/practice reports to the BCMHSUS Practice Consultant Social Work/Professional…
Added 6 hours ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
The Social Worker reports operationally to the Manager or the Patient Care Coordinator and for discipline/practice reports to the BCMHSUS Practice Consultant Social Work/Professional…
Added 6 hours ago
V
CHSP Intake Coordinator
VMCH
Mulgrave, NS
- Full-time
As a CHSP Intake Coordinator, you will play an important role in supporting VMCH’s Care at Home Growth function, helping prospective CHSP clients move smoothly from initial opportunity…
Added 6 hours ago
AT
Recruitment Coordinator
Armour Transportation Systems
Moncton, NB
- Full-time
We’re looking for an enthusiastic Recruitment Coordinator to create an exceptional experience for Owner Operators, Broker Drivers, Rehires, and Transfers. In this role, you’ll be the…
Added 9 hours ago
NC
Service Dispatch Coordinator
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
Our Customer Support team is seeking a dynamic and detail-oriented Service Dispatch Coordinator to assist with the timely and efficient resolution of technical issues requiring technician…
Added 10 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Quesnel, BC
- Full-time
Northern Health is recruiting a 1.0 FTE, full service family physician to a well-supported, multi-physician medical clinic as well as on-call ED coverage at GR Baker Memorial Hospital in…
Added 10 hours ago
HM
Psychiatry
Health Match BC
Quesnel, BC
- Full-time
We offer fully funded site visits as well, the support of a recruitment/onboarding coordinator who is solely dedicated to help transition physicians and their families into the community.
Added 10 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Quesnel, BC
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Northern Health is recruiting a 1.0 FTE, full service family physician to a well-supported, multi-physician medical clinic as well as on-call ED coverage at GR Baker Memorial Hospital in…
Added 10 hours ago
HM
Anesthesiology
Health Match BC
Quesnel, BC
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We offer fully funded site visits as well, the support of a recruitment/onboarding coordinator who is solely dedicated to help transition physicians and their families into the community.
Added 10 hours ago
HM
Anesthesiology
Health Match BC
Quesnel, BC
- Part-time
We offer fully funded site visits as well, the support of a recruitment/onboarding coordinator who is solely dedicated to help transition physicians and their families into the community.
Added 10 hours ago
HM
Anesthesiology
Health Match BC
Quesnel, BC
- Part-time
We offer fully funded site visits as well, the support of a recruitment/onboarding coordinator who is solely dedicated to help transition physicians and their families into the community.
Added 10 hours ago
TU
Project Coordinator - Electrical Technical Support
The University of British Columbia
Vancouver, BC
- $7,782 to $8,344 CAD / month
- Full-time
The Project Coordinator - Electrical Technical Support coordinates and inspects the work of UBC Building Operations trade personnel, consultants, and contractors. Manages funds and other…
Added 10 hours ago
UO
Project Coordinator - Electrical Technical Support
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $7,782 to $8,344 CAD / month
- Full-time
The Project Coordinator - Electrical Technical Support coordinates and inspects the work of UBC Building Operations trade personnel, consultants, and contractors. Manages funds and other…

Worley

Facility Assistant

Markham, ON, Canada

For applicants based in the province of Ontario, the salary range is $40,442 to $47,579 CAD. · Full-time

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Job details

Pay: For applicants based in the province of Ontario, the salary range is $40,442 to $47,579 CAD.
Job type: Full-time
Education: High school diploma
Experience: 2 to 5 years of experience in facilities coordination, office operations, property administration, workplace services, or a related position.
Posting language: English
Posted: Oct 6, 2026

Original job description

About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Purpose:

We are currently recruiting for a Facility Assistant. Our team includes world class experts and dynamic go-getters. This is a full-time position based in Markham, Ontario.

Facilities Coordinator is responsible for supporting the safe, efficient, and professional operation of the office and workplace environment. The role manages day-to-day facilities activities, serves as a key liaison with the property landlord/property management team, coordinates vendors and contractors, and ensures employees have a safe, functional, and well-maintained workplace.

Facilities Coordinator monitors building and office-related requirements, coordinates repairs and preventative maintenance, supports space planning and office moves, manages workplace supplies and services, and assists with health, safety, security, and emergency preparedness activities.

Responsibilities:

Facilities & Office Operations

Coordinate the day-to-day operation and maintenance of the office.
Conduct routine walkthroughs to identify maintenance, safety, cleanliness, furniture, equipment, and workplace issues.
Coordinate repairs and maintenance for office equipment, fixtures, furniture, meeting rooms, kitchens, common areas, and other workplace facilities.
Monitor service requests and follow through to completion.
Coordinate preventative maintenance activities where applicable.
Maintain a clean, organized, professional, and functional workplace.
Respond promptly to facilities concerns raised by employees and management.

Landlord & Property Management Coordination

Act as the primary day-to-day facilities contact with the building landlord and property management team.
Submit and monitor building service requests, repairs, maintenance issues, and access requirements.
Coordinate landlord responsibilities associated with HVAC, plumbing, electrical services, elevators, common areas, building security, cleaning, and other base-building services.
Escalate urgent building issues and follow up until resolved.
Coordinate landlord access to company premises when required.
Maintain records of significant building issues, service requests, inspections, and related communications.
Support management with lease-related operational information as required.

Vendor & Contractor Management

Coordinate third-party vendors and contractors providing facilities and office services.
Arrange access, scheduling, and site coordination for contractors working within the office.
Obtain quotations and assist with vendor comparisons and service requirements.
Monitor vendor performance and escalate service deficiencies.
Review completed work to confirm requested services have been delivered.
Maintain vendor contact information, service records, agreements, and supporting documentation.
Ensure contractors follow applicable site safety, security, and access requirements.

Health, Safety & Emergency Preparedness

Support company health, safety, and workplace requirements.
Help identify and report workplace hazards and coordinate corrective actions.
Support fire safety, evacuation, emergency response, and business continuity activities.
Maintain emergency contact information, evacuation documentation, and other applicable workplace safety information.
Coordinate required inspections and testing of workplace safety equipment where assigned.
Support office safety communications and employee awareness initiatives.
Assist with incident reporting and follow-up activities in accordance with company requirements.
Work with property management on building emergency procedures and communications.

Security & Access Control

Support employee, visitor, and contractor access requirements.
Coordinate building passes, access cards, keys, parking access, and related workplace security requirements.
Maintain appropriate records for issued access credentials.
Support onboarding and offboarding by coordinating workplace access requirements.
Report lost or compromised access credentials promptly.
Coordinate security concerns with building management and internal stakeholders.

Space Planning & Workplace Coordination

Maintain current seating plans, floor plans, and workspace information.
Coordinate desk assignments, office seating, workstation changes, and department moves.
Assist with planning and executing internal office moves.
Coordinate furniture installation, relocation, repair, or replacement.
Monitor workstation and meeting-room requirements and identify opportunities to improve space utilization.
Support workplace changes associated with employee growth, organizational changes, or project requirements.

Office Supplies & Inventory

Maintain appropriate inventory levels for office supplies, kitchen supplies, and general workplace consumables.
Coordinate ordering, receiving, storage, and distribution of supplies.
Track furniture, workplace equipment, and other facilities-related assets as required.
Monitor inventory levels and proactively replenish commonly used items.
Support responsible purchasing practices and identify opportunities for cost efficiencies.

Workplace & Employee Support

Provide responsive and professional facilities support to employees, visitors, and leadership.
Support meeting rooms and common workplace areas to ensure they are functional and presentable.
Coordinate office setups for visitors, leadership meetings, employee events, and other workplace activities as required.
Communicate planned maintenance, building interruptions, emergency situations, or workplace changes to affected employees.
Work collaboratively with Administration, IT, Health & Safety, Security, Finance, HR/People, and other internal teams.

Records, Budget & Administration

Maintain accurate facilities records, including service requests, vendor information, quotations, invoices, maintenance activities, and relevant workplace documentation.
Support facilities budget tracking and invoice processing.
Review facilities-related invoices for accuracy before submitting them through the appropriate approval process.
Assist with forecasting routine facilities and workplace requirements.
Maintain organized electronic records and documentation.
Prepare facilities updates, issue logs, or reports for management when required.

What you will bring:Technical and Industry Experience:

2 to 5 years of experience in facilities coordination, office operations, property administration, workplace services, or a related position.
Experience within an engineering, consulting, professional services, construction, energy, or project-based organization is an asset.
Experience coordinating landlords, property managers, vendors, and contractors is preferred.

Skills & Competencies

Strong organizational and coordination skills with excellent attention to detail.
Strong interpersonal and professional communication skills.
Ability to establish effective working relationships with employees, leadership, landlords, property managers, vendors, and contractors.
Strong customer-service orientation and a proactive approach to workplace issues.
Ability to manage multiple priorities and respond effectively to urgent facilities matters.
Good judgment and practical problem-solving skills.
Ability to work independently while collaborating effectively with multiple departments.
Strong follow-through and commitment to resolving issues.
Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Familiarity with facilities management, work-order, space management, or building management systems is an asset.
General understanding of workplace health and safety, emergency preparedness, security, and commercial building operations.

Key AttributesThe successful candidate will be:

Safety-focused and attentive to workplace risks.
Proactive, identifying issues before they become larger problems.
Service-oriented, with a strong focus on the employee workplace experience.
Highly organized and comfortable managing several priorities simultaneously.
Accountable and committed to following issues through to resolution.
Collaborative, building strong relationships with internal teams and external service providers.
Professional and dependable, particularly when handling building issues, emergencies, vendors, and sensitive workplace matters.

Education – Qualifications, Accreditation, Training:Required:

High school diploma required.

For applicants based in the province of Ontario, the salary range is $40,442 to $47,579 CAD.
Application of the pay band: Variation in salary is determined by factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Please note: No agency representation or submissions will be recognized for this vacancy.

Worley is committed to providing a fair and equitable hiring process for all applicants. As part of this commitment, Worley will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If you require any accommodations or assistance, please contact us at: TA.AMERICAS@worley.com

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

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More about this job

Responsibilities

The Facility Assistant is responsible for the safe and efficient day-to-day operation of the office, including managing maintenance, vendors, and property management relations. They also support health, safety, security, and space planning initiatives to ensure a functional workplace environment.

Requirements

Candidates must have 2 to 5 years of experience in facilities coordination or office operations and possess strong organizational and communication skills. A high school diploma is the minimum educational requirement, with proficiency in Microsoft Office applications.

Skills

Facilities coordination
Office operations
Vendor management
Property management liaison
Health and safety compliance
Emergency preparedness
Space planning
Inventory management
Customer service
Microsoft Office
Communication skills
Problem solving
Organizational skills
Contractor coordination
Budget tracking
Workplace security

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Office Operations
Property Administration
Workplace Services
Vendor Management
Contractor Coordination
Health and Safety
Emergency Response
Space Planning
Inventory Control
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Building Maintenance
HVAC
Plumbing
Electrical Services
Security Access Control
Budget Tracking
Invoice Processing
Business Continuity
Workplace Hazards
Consulting
Engineering
Energy
Construction
Project Lifecycle
Facility Assistant
Administrative Support

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