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Added 20 mins ago
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Facility Manager III
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- Full-time
BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling…
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Added 3 hours ago
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Project Administrator
Worley
Calgary, AB
- Full-time
Worley Canada Construction is a leader in industrial construction in Alberta and Western Canada. Our employees enjoy exciting careers in fabrication, modularization, field installation, and…

Worley

Project Administrator

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Experience: 5+ years of project administration experience supporting engineering, industrial, energy, petrochemical, oil and gas, mining, or infrastructure projects.
Posting language: English
Posted: Oct 28, 2026

Original job description

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Worley Canada Construction is a leader in industrial construction in Alberta and Western Canada. Our employees enjoy exciting careers in fabrication, modularization, field installation, and professional support services for some of world's most challenging heavy-oil facilities, gas plants, power-stations and other industrial projects. As part of the global Worley team, we enjoy shared resources and opportunities with more than 20 Canadian locations and 40 countries.

The Project Administrator provides integrated administrative, document management support, and general coordination support to both the Engineering Design Team and Construction Team during Front-End Engineering Design (FEL 3/FEED) and Project Execution (FEL 4) phases of a major petrochemical facility project in Alberta.

The role serves as a central point of coordination between the Client team, Engineering Contractor (EPC/EPCM), Procurement, Construction Management, field supervision, vendors, and other project stakeholders. The Project Administrator ensures project information is managed accurately, workflows are maintained efficiently, and reporting requirements are delivered on schedule to support safe, cost-effective, and timely project execution.

The position requires strong organizational skills, attention to detail, proficiency with project management systems, and the ability to work effectively in a fast-paced industrial project environment.

Key Responsibilities

Engineering / FEED (FEL 3) Support

Provide administrative support to Project Managers, Engineering Managers, Project Engineers and discipline leads.
Assist with travel booking arrangements.
Coordinate and schedule engineering meetings, workshops, value improvement sessions, HAZOPs, design reviews, and client meetings, including food and refreshment orders.
Assist with formatting of specific engineering deliverables.
Management of corporate project credit card and monthly receipt submissions
Prepare and distribute meeting agendas, minutes, action logs, and follow-up tracking reports.
Project SharePoint site maintenance and updates, including project communication distribution.
Manage engineering tagging registers and monitor document progress against project schedules.
Support management of Engineering Change Notices (ECNs), design clarifications, engineering deviations and register, engineering RFI’s, and action item tracking.
Maintain project filing systems and document repositories in accordance with project procedures.
Assist with preparation and compilation of project reports, presentations, and gate review packages.
Support cost, schedule, and progress reporting activities by collecting and organizing project data.
Coordinate onboarding and access requirements for engineering personnel and contractors.
Project stage closure support

Construction / Execution (FEL 4) Support

Provide administrative support to Construction Managers, Area Managers, Superintendents, and field engineers.
Maintain construction correspondence, daily reports, inspection records, and project logs.
Track and issue Requests for Information (RFIs), Site Instructions (SIs), Technical Queries (TQs), and Field Change Notices (FCNs).
Coordinate contractor documentation submissions and turnover records.
Assist with management of field document control and revision distribution.
Compile weekly and monthly construction progress reports.
Maintain manpower, equipment, and site activity tracking records support.
Coordinate project meetings and distribute construction schedules, action items, and status updates.
Assist with project turnover and commissioning document compilation.

Document Control & Information Management

Assist with maintenance of document registers and ensure records are current, complete, and auditable, as applicable.
Process incoming and outgoing project correspondence.
Distribute controlled documents to project personnel and contractors in Aconex.
Track document revisions and approval workflows.
Ensure compliance with project document management procedures and retention requirements.
Generate reports from document management systems and project databases.
Support records management for regulatory, quality, and project requirements.

Project Controls & Reporting Support

Assist with schedule updates and progress-reporting activities.
Support collection and consolidation of engineering and construction performance metrics.
Maintain action item, decision, risk, and issue logs.
Prepare monthly project reporting packages.
Support project forecasting and budget tracking activities by compiling administrative data.
Generate dashboards and status reports using project management systems.

Procurement & Contract Administration Support

Assist in maintaining procurement logs and expediting reports.
Assist with vendor document submissions and review workflows.
Support contract administration activities and record management.
Assist with maintenance of contractor and supplier communication records.

HSE & Quality Support

Assist with tracking of safety training, orientations, and compliance documentation.
Coordinate safety meeting records and attendance tracking.
Maintain quality records, inspection reports, and turnover documentation.
Support audit preparation and documentation retrieval.
Promote compliance with project, client, and regulatory requirements.

Qualifications

Education

Diploma or Certificate in Business Administration, Project Management, Construction Administration, Engineering Technology, or related field.
Equivalent combination of education and industrial project experience may be considered.

Experience

5+ years of project administration experience supporting engineering, industrial, energy, petrochemical, oil and gas, mining, or infrastructure projects.
Experience supporting EPC, EPCM, or Owner's project teams.
Experience working within FEED and construction execution environments is preferred.
Brownfield or greenfield industrial project experience is an asset.

Technical Skills

Proficiency with:

Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Microsoft Teams and SharePoint
Aconex
Power BI
Document Control and EDMS platforms

Core Competencies

Strong organizational and multitasking abilities
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to manage confidential information
Strong stakeholder coordination skills
Ability to prioritize competing deadlines
Problem-solving and initiative
Team collaboration and relationship building
Professional and customer-focused approach
Ability to work independently with minimal supervision

Typical Deliverables

Meeting minutes and action registers
Project correspondence logs
Engineering deliverable trackers
RFI and change management logs
Monthly project reports
Schedule and progress reports
Procurement tracking reports
Contractor document records
Commissioning and turnover documentation
Project closeout records

Reporting Relationships

Reports To:

Project Manager

Supports:

Engineering Manager
Construction Manager
Project Controls Manager
Procurement Team
Discipline Engineering Leads
Area Construction Managers
Commissioning Manager
Owner's Project Team

Alberta Petrochemical Project Considerations

For a large Alberta petrochemical project, the Project Administrator should be familiar with:

FEL stage-gate project delivery processes (FEL 1-4)
EPC/EPCM execution models
Industrial construction practices
Turnover and commissioning workflows
Alberta industrial project documentation requirements
Contractor management processes
Interface management between engineering, procurement, construction, and commissioning teams
Health, Safety, Environment, and Quality (HSEQ) management systems

Success in this role is measured by the accuracy and timeliness of project information, effective coordination between engineering and construction stakeholders, quality of reporting, document control compliance, and the ability to support project execution while maintaining strong organizational discipline throughout FEL 3 and FEL 4 phases.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Apply About employer

More about this job

Responsibilities

The Project Administrator provides integrated administrative, document management, and coordination support to engineering and construction teams throughout the project lifecycle. They ensure project information is managed accurately, workflows are maintained efficiently, and reporting requirements are met to support safe and timely project execution.

Requirements

Candidates must have a diploma or certificate in a relevant field and at least 5 years of project administration experience in industrial, energy, or petrochemical sectors. Proficiency in project management systems, document control platforms, and Microsoft Office is required.

Skills

Project administration
Document control
Engineering support
Construction coordination
Microsoft Office Suite
SharePoint
Aconex
Power BI
Reporting
Change management
Stakeholder coordination
Procurement support
HSE compliance
Data management
Scheduling
Turnover documentation

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Engineering Design
Construction Management
FEL 3
FEED
FEL 4
Petrochemical
EPC
EPCM
Document Control
Aconex
SharePoint
Power BI
RFI
Change Management
HSE
Quality Assurance
Procurement
Commissioning
Turnover
Industrial Construction
Project Controls
Reporting
Stakeholder Management
Data Analysis
Site Instructions
Technical Queries
Field Change Notices
Regulatory Compliance
Project Lifecycle

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