Subcontracts Specialist
- AB, Canada
- Edmonton, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 5+ years in supply chain, with contracts administration experience, preferably in an oil & gas or construction environment.
- Posting language
- English
- Posted
Original job description
About Us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.
Worley is seeking a seasoned Subcontracts Specialist to join the Subcontracts team at our site-based project location in Alberta.
The Subcontracts Specialist reports directly to the Senior Manager Subcontracts in all matters. In functional duties, the incumbent will liaise with all departments and branches including the project manager, construction managers, module yard, fabrication shop, estimators, legal, engineering, project controllers, HSE, quality, finance, and other internal and external customers of Worley.
What We Offer
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.
Worley is seeking a seasoned Subcontracts Specialist to join the Subcontracts team at our site-based project location in Alberta.
The Subcontracts Specialist reports directly to the Senior Manager Subcontracts in all matters. In functional duties, the incumbent will liaise with all departments and branches including the project manager, construction managers, module yard, fabrication shop, estimators, legal, engineering, project controllers, HSE, quality, finance, and other internal and external customers of Worley.
What We Offer
- Competitive compensation based on experience
- Immediate health and dental benefits
- Three weeks of paid vacation annually
- Friday afternoons off
- Hybrid work arrangement:
- Monday to Thursday: In office
- Friday: Flexible work location with a half-day schedule
- Potential future site assignments for those interested in expanding their project experience
- Work with the project teams to develop subcontract sourcing strategies and plans.
- Execute subcontract supply chain activities required to support the project plan with focus on ensuring the project’s success in terms of delivery, performance, quality, best value, service, technical improvements, safety, and other related items.
- Work with the various internal stakeholder teams to develop strong scopes of work, quality standards, commercial strategies, identify and incorporate client contract flow-downs into terms and conditions as required, etc.
- Research and recommend qualified subcontractors based on capacity, quality, capability, experience, safety performance, financial health, etc.
- Manage all RFP (or other informal sourcing) activities, including package creation, coordination of clarifications, proposal evaluations including coordination of technical evaluations as applicable, negotiation, and award recommendation.
- Creation of award subcontract documents, negotiation of terms and conditions as applicable.
- All activities required to successfully coordinate the mobilization of the subcontractor to the worksite, administration of the subcontract throughout its term ensuring strong performance, timely and transparent management and tracking of progress and incurred cost, coordination of all management of change activities as applicable, attestation and processing of subcontractor invoices, issuance of formal notices and correspondence, coordination of claims/disputes to resolution, close-out, and subcontractor performance evaluations.
- Involvement in the ongoing training, operation, and maintenance of the Worley computerized Contracts Administration Management system
- Provide support, advice, and consultation to the business’ stakeholders as required with respect to industry supply chain management practices including strategic sourcing, contract law, proposal solicitation, negotiation strategies, treatment of irregularities, securing best value, subcontract preparation, logistics, performance management, ethics, etc. and recommend process improvements accordingly.
- Build and maintain strong relationships with subcontractors, internal stakeholders, and client representatives where applicable.
- Provide coaching and mentorship to other members of the subcontracts team, and broader cross-discipline teams as may be necessary.
- Maintain professionalism and remain current with new developments through contacts with educational institutions, professional organizations, publications and in house training.
- Adhere to all corporate policies and ethics codes, i.e., Corporate Code of Conduct.
- Undertake specifically assigned projects relating to the procurement and subcontract functions and provide summaries, reports, business cases and recommendations on projects along with other activities as required.
- 5+ years in supply chain, with contracts administration experience, preferably in an oil & gas or construction environment.
- Site/Field based construction experience is considered an asset.
- It is considered an asset for candidates to hold an SCMP accreditation and/or post-secondary education related to Supply Chain Management, Operations Management, Business Administration, Business Planning, Project Management, and Business/Contract Law.
- Knowledgeable in Supply Chain Management processes utilized in manufacturing, oil & gas and / or construction environments.
- A high level of discretion and confidentiality.
- Excellent time management and organizational skills.
- Maturing negotiation skills.
- Ability to work productively in a team environment as well as independently with nominal supervision.
- Excellent communication skills in both verbal and written formats.
- Ability to influence decisions and results without alienating people or being adversarial.
- Interpersonal skills – establish direct working relationships and rapport with all levels within the organization
- Literacy in all Microsoft Office products.
More about this job
Responsibilities
Develop and execute subcontract sourcing strategies, manage RFPs and negotiations, and prepare subcontract awards to support project delivery and value. Administer subcontracts from mobilization through close-out, including performance and cost tracking, change management, invoices, claims, stakeholder support, and team mentorship.
Requirements
Requires at least five years of supply chain experience, including contracts administration, preferably in oil and gas or construction; site-based construction experience is an asset. Candidates should have supply chain process knowledge, strong negotiation, communication, organizational, and interpersonal skills, discretion, and Microsoft Office literacy; relevant education or SCMP accreditation is an asset.
Skills
- Supply Chain Management
- Subcontract Administration
- Strategic Sourcing
- Request for Proposal Management
- Contract Negotiation
- Contract Law
- Scope of Work Development
- Proposal Evaluation
- Cost Tracking
- Change Management
- Claims and Dispute Resolution
- Communication
- Microsoft Office
- Coaching and Mentorship
Benefits
- Health Insurance
- Dental Insurance
- Paid Vacation
- Flexible Work Location
Visa sponsorship
Not detected in the job text
Categories
- Logistics
- Management & Leadership
- Construction
- Energy
- Legal
Keywords
- Supply Chain Management
- Subcontracts
- Contracts Administration
- Strategic Sourcing
- Request for Proposal
- Proposal Evaluation
- Contract Negotiation
- Contract Law
- Scope of Work
- Terms and Conditions
- Client Contract Flow-Downs
- Subcontractor Qualification
- Cost Tracking
- Management of Change
- Invoice Processing
- Claims and Disputes
- Contract Close-Out
- Subcontractor Performance Evaluation
- Logistics
- Ethics
- SCMP
- Oil and Gas
- Construction
- EPC
- Microsoft Office