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Added 2 mins ago
Senior Quality Assurance Quality Control Engineer
Copper Quail Global
ON · Ontario, Canada
$62,000 to $90,000 CAD / year
Full-time
Develop sampling procedures and quality-control documentation.
Added 31 mins ago
Stock Keeper (Chetwynd, British Columbia, CA)
Vestas
Chetwynd, BC
Full-time
Inspect, weigh, load, document, transport of hazardous materials and waste per company policy
Added 31 mins ago
Laboratory Specialist I - Oncology
The Hospital for Sick Children
Toronto, ON
Full-time
Understand the practice and theory of Quality Control, Quality improvement and Quality Assurance programs to support the effective operation of the diagnostic laboratory, and to ensure that…
Added 31 mins ago
Compliance Coordinator
Paul Davis Restoration of the National Capital Region, VA
Amherst, QC · Saint-Rémi-d’Amherst, QC
Full-time
Assist with quality-control reviews before files, reports, and estimates are submitted.
Added 1 hour ago
Audit TI
Aston Carter
Montreal, QC
Contract
Document results, identify risks, and develop recommendations to strengthen control environments.
Added 2 hours ago
EU-GMP Project Lead
PURPLEFARM
Fredericton, NB
Full-time
Strong understanding of change control, deviations, investigations, risk assessments, document control, validation, supplier qualification and training.
Added 3 hours ago
Unit Assistant, Emergency
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Alliston, ON
Internship
Accurately document physician orders in patient care plan.
Added 3 hours ago
Senior Project Coordinator – Architectural Envelope
AtkinsRéalis
Toronto, ON
Full-time
Manage project records and document control processes, and support commissioning, turnover, and project closeout requirements.
Added 3 hours ago
Commercial Service and Installation Technician
Intek Communications Inc.
Toronto, ON
Full-time
Document and close all calls to provide a record of work completed
Added 3 hours ago
Senior Project Coordinator – Architectural Envelope
AtkinsRéalis
Toronto, ON
Full-time
Manage project records and document control processes, and support commissioning, turnover, and project closeout requirements.
Added 3 hours ago
Coordonnateur(trice) en santé et sécurité / Health and Safety Coordinator
FlatironDragados
Quebec, QC · Greater Quebec City Metropolitan Area
Full-time
Establish a Job Hazard Analysis in addition to other workplace safety measures such as emergency response plans, fall protection, traffic control, and work permits
Added 3 hours ago
Administrative Assistant
WSP in Canada
Calgary, AB
Full-time
Support project managers with project setup, tender documents, financial tracking, progress payments, change orders, invoicing, and document control.
Added 3 hours ago
Senior Engineer - ServiceNow Development
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
$87,780 to $122,892 CAD / year
Full-time
Create unit test scenarios, support system and user acceptance testing, document results, and resolve defects.
Added 3 hours ago
Software Developer
TechMantra Now
Toronto, ON
Contract
Ecosystem Knowledge: Experience integrating enterprise applications, including CRM, ERP, asset management, training management, document management, and regulatory/compliance systems
Added 3 hours ago
Administrative Assistant
WSP in Canada
Saskatoon, SK
Full-time
Support project managers with project setup, tender documents, financial tracking, progress payments, change orders, invoicing, and document control.
Added 4 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Identify, screen and recruit eligible participants, obtain and document informed consent,
Added 4 hours ago
Laboratory Technician
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…optimization. The incumbent will also contribute to quality control, laboratory organization, data management, and documentation, while collaborating with research and laboratory…
Added 4 hours ago
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
We are seeking a Clinical Trial Financial Control Analyst to provide independent financial control and reconciliation for Oncology-sponsored clinical research studies. Reporting within the…
Added 4 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
Added 4 hours ago
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…requisitions, controls budgets, optimizes productivity and budgetary…
Added 4 hours ago
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Perform basic quality control testing and equipment warm-up procedures.
Added 4 hours ago
Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Review study protocols and proposed measurement tools, advise on collection, management, and quality control strategies.
Added 4 hours ago
Manager, Centre of Excellence in Hypertension and Vascular Health
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Added 4 hours ago
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Perform basic quality control testing and equipment warm-up procedures.
Added 4 hours ago
Piping Engineer Level II
Worley
Markham, ON
Full-time
…items, and valves, including technical bid evaluations, vendor-document reviews, and resolution of technical…

WSP in Canada

Administrative Assistant

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 21, 2026
Posting language: English
Posted: Sep 21, 2026

Apply About employer

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Original job description

Job Description

What if you could redefine what's possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Shape Something Different - You're not just looking for another job – you want to shape something. This is your chance to make an impact as an Environmental Project Administrative Assistant with a team that thrives on curiosity, connection, and collaboration.

Based in Calgary, Edmonton, or Saskatoon, you'll work closely with project managers and multidisciplinary teams within our Remediation Program Management team. Through project coordination, proposal development, scheduling, budgeting, documentation, and client service support, you'll help the team operate efficiently and deliver environmental projects successfully while building your career in a leading engineering consulting environment.

Your Impact

Coordinate project activities, schedules, budgets, and deliverables to support efficient execution and positive client outcomes.
Contribute to compelling proposals by gathering content, coordinating submissions, tracking deadlines, and preparing final packages.
Support project managers with project setup, tender documents, financial tracking, progress payments, change orders, invoicing, and document control.
Produce clear meeting agendas, minutes, correspondence, reports, and client deliverables that keep teams aligned and informed.
Collaborate with internal teams, clients, contractors, and external stakeholders to maintain communication and project momentum.
Strengthen project governance by maintaining accurate records and supporting operational, safety, and business development initiatives.

The Skills That Set You Apart

Experience coordinating project schedules, budgets, deliverables, records, and administrative workflows in a deadline-driven environment.
Ability to prepare polished proposals, meeting materials, correspondence, reports, and client-facing document packages.
Working knowledge of project financial administration, including progress payments, change orders, invoicing support, and performance tracking.
Ability to maintain organized electronic filing systems and accurate project documentation in accordance with established standards.
Clear communication and coordination skills for working with project managers, multidisciplinary teams, clients, contractors, and external stakeholders.
Experience supporting projects in the oil and gas sector is an asset.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it's across the country or around the globe, we'll help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $47,500 - $63,800
MB & ON: $43,300 - $60,500
NB, NL, NS, PE & QC: $42,900 - $57,800

Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Keep Meaningful Projects Moving

Bring structure, clarity, and connection to environmental work that helps clients and communities move forward. Create the momentum behind successful project delivery.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

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More about this job

Responsibilities

Coordinate project activities, schedules, budgets, deliverables, and documentation to support successful environmental project delivery. Assist project managers with proposals, financial administration, client communications, document control, and collaboration across internal and external teams.

Requirements

The role calls for experience coordinating project schedules, budgets, deliverables, records, and administrative workflows, along with the ability to prepare polished proposals and client-facing documents. Candidates should have working knowledge of project financial administration and strong communication and organizational skills; oil and gas project experience is an asset.

Skills

Project Coordination
Scheduling
Budget Tracking
Proposal Development
Project Financial Administration
Progress Payments
Change Orders
Invoicing Support
Document Control
Records Management
Meeting Minutes
Report Preparation
Client Service
Stakeholder Communication
Electronic Filing
Project Governance

Benefits

Flexible Work
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Environmental Project Administration
Project Coordination
Project Scheduling
Budget Tracking
Project Deliverables
Proposal Development
Tender Documents
Project Setup
Progress Payments
Change Orders
Invoicing
Document Control
Financial Tracking
Performance Tracking
Meeting Agendas
Meeting Minutes
Client Deliverables
Electronic Filing Systems
Project Governance
Operational Support
Safety Initiatives
Business Development
Multidisciplinary Teams
Oil and Gas

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