Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 30, 2026

Hiring at a glance

View jobs

Open jobs: 1,901
Employers: 1,038

Advertised starting pay

Average starting payCAD / hour: $27.41Across 308 listings
Average starting payCAD / year: $53,262Across 84 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 12%236 listings
On-site: 87%1,651 listings

Not specified: <1% (7 listings)

Employers hiring include HealthCareersInSask.ca (54), S M Software Solutions Inc (37), KPMG (35).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Email me new jobs Save this search

Added 16 days ago
IH
Administrative Assistant | MHSU Admin Services
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Mental Health Substance Use Admin Services team.
Added 16 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 16 days ago
UO
Administrative Assistant, Indigenous Initiatives
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Finance and Administration and supporting the Program Manager, Indigenous Initiatives, the Administrative Assistant, provides confidential, culturally sensitive,…
Added 16 days ago
UO
Front Desk Administrative Assistant
University of Victoria
Victoria, BC
- Full-time
Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by…
Added 16 days ago
FC
Sr. Administrative Assistant
FedEx Canada
Delta, BC
- Full-time
Added 16 days ago
B
Administrative Assistant & Receptionist
BPA
Ottawa, ON · Kanata, ON
- Full-time
As an Administrative Assistant – Reception, you w
Added 16 days ago
GP
Administrative Assistant IV, Policing Support Services
Grande Prairie Police Service
Grande Prairie, AB
- Full-time
The Grande Prairie Police Service is seeking a highly organized, detail-oriented, and resilient Administrative Assistant IV to join our Operational Support team.
Added 16 days ago
FC
Administrative Assistant
Federated Co-operatives Limited
Kamloops, BC
- Part-time
The Grocery People (TGP) are hiring a Part-Time Administrative Assistant onsite for the TGP Warehouse in Kamloops, BC.
Added 16 days ago
K
Partner Administrative Assistant, Audit- 18 Month Contract
KPMG
Kingston, ON
- Temporary
Added 16 days ago
K
Partner Administrative Assistant/Receptionist- 12 Month Contract
KPMG
Kingston, ON
- Temporary
Added 16 days ago
CB
Administrative Assistant, Human Resources - Casual
Calgary Board of Education
Calgary, AB
- Other
Added 16 days ago
NS
Administrative Assistant
NXP Semiconductors
Ottawa, ON · Kanata
- Full-time
The Administrative Assistant is responsible for coordinating and managing the administrative activities of NXP Canada based teams. Working under the supervision of a manager, the assistant…
Added 16 days ago
WI
Administrative Assistant
WSP in Canada
Markham, ON
- Full-time
Added 16 days ago
HE
Administrative Assistant
H&I Enterprises (Vankleek) Ltd
Vankleek Hill, ON
- Full-time
We're looking for an organized, detail-oriented, and motivated individual to join our administrative team!
Added 16 days ago
WI
Administrative Assistant
WSP in Canada
AB · Edmonton, AB
- Full-time
Added 16 days ago
WI
Administrative Assistant
WSP in Canada
Kitchener, ON
- Full-time
Added 16 days ago
WI
Administrative Assistant
WSP in Canada
Vaughan, ON
- Full-time
Added 16 days ago
DA
Accounting & Administrative Assistant
Davis Automotive Group
Westlock, AB
- $20 to $25 CAD / hour
- Full-time
Westlock Motors is looking for an Administrative Assistant with accounting experience to join our team! Being one of the first faces customers see when they walk through our doors, the…
Added 16 days ago
D
Administrative assistant, Administration
Desjardins
Montreal, QC · Levis, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 16 days ago
HM
Administrative Assistant - Reception
Heidelberg Materials
Vancouver, BC
- Full-time
Added 16 days ago
S
Administrative Assistant - 1 FT
SIGA
Swift Current, SK
- Full-time
This position focuses on organizational excellence, by providing meticulous and pro-active administrative support to a wide variety of departmental functions.
Added 16 days ago
D
Administrative assistant, Administration
Desjardins
Montreal, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 16 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
North Battleford, SK
- Full-time
Added 16 days ago
CH
Administrative Assistant (Noblesville)
Community Health Network
Hamilton, ON
- Full-time
The Administrative Assistant will be responsible for providing administrative and clerical support to the assigned area and staff in a professional and courteous manner.
Added 16 days ago
R
Administrative Assistant
RBC
Laval, QC
- Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…

WSP in Canada

Administrative Assistant

Kitchener, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 13, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Build the Future With Us.

As our Mechanical and Electrical Engineering Team continues to grow across the Greater Toronto Area and Canada, we are seeking a highly organized and proactive Administrative Assistant to support our Operations Leader, Directors, Managers, Project Managers, and technical teams.

This role provides a broad range of administrative, operational, project, and office coordination support, helping to ensure the efficient delivery of projects and day-to-day business activities. You’ll play a key role in connecting people, projects, and priorities while contributing to a collaborative, client-focused, and high-performing team environment.

Your Impact

Coordinate project setup, budgeting, resourcing, financial administration, and reporting within the ERP system to support effective project delivery.
Prepare and maintain reports, dashboards, presentations, performance metrics, and executive updates that support operational and business planning.
Support the Operations Leader, Directors, Managers, and Project Managers with business operations, issue communications, action tracking, schedules, and priority initiatives.
Prepare, format, and distribute proposals, reports, studies, presentations, correspondence, and other professional business documentation.
Coordinate internal, client, vendor, and leadership meetings, including scheduling, logistics, travel arrangements, catering, AV support, agendas, minutes, action items, and follow-up.
Support client relationship management, business development activities, proposal submissions, project documentation, contract records, filing, and document control.
Coordinate employee onboarding and offboarding, workplace access, equipment provisioning, and office operations while liaising with IT, facilities, and external service providers.
Advance operational efficiency by supporting health, safety, compliance, emergency preparedness, process improvements, special projects, and broader business priorities.

The Skills That Set You Apart

Minimum of 4 years of experience in an administrative, project coordination, business operations, or office management role, preferably within an engineering, architectural, or professional services environment.
A combination of education and relevant professional experience.
Strong organizational and time-management capabilities, with demonstrated ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, including experience preparing professional reports, presentations, correspondence, and business documentation.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
Experience supporting operational reporting, financial administration, leadership teams, and a range of internal and external stakeholders.
Sound judgment, attention to detail, discretion when handling confidential information, and the ability to work proactively both independently and collaboratively.
Experience with ERP systems, document management platforms, Bluebeam, or InDesign is considered an asset; a valid driver's licence and willingness to travel occasionally are required.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $66,700 - $88,400

MB & ON: $60,900 - $83,800

NB, NL, NS, PE & QC: $60,300 - $80,000

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

If you’re ready to bring your organizational expertise to a team shaping projects and communities across the Greater Toronto Area and beyond, we’d love to hear from you. Apply today and take the next step in building your future with WSP.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply About employer

More about this job

Responsibilities

Coordinate project administration, financial reporting, documentation, meetings, and operational support for leaders, project managers, and technical teams. Support proposals, client relationships, employee onboarding and offboarding, office operations, compliance, safety, and process improvements.

Requirements

Requires at least four years of experience in administration, project coordination, business operations, or office management, preferably in engineering, architecture, or professional services. Candidates need strong organizational and communication skills, advanced Microsoft Office proficiency, sound judgment, and a valid driver's licence; ERP, document management, Bluebeam, or InDesign experience is an asset.

Skills

Administrative Support
Project Coordination
Project Setup
Budgeting
Resource Coordination
Financial Administration
Operational Reporting
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Meeting Coordination
Document Control
Business Operations

Benefits

Flexible Work
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Engineering
Mechanical And Electrical Engineering
Project Coordination
Project Setup
Budgeting
Resource Planning
Financial Administration
ERP Systems
Operational Reporting
Dashboards
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Proposal Submissions
Document Control
Business Development
Employee Onboarding
Employee Offboarding
Bluebeam
InDesign
Health And Safety
Compliance
Emergency Preparedness
Process Improvement
Professional Services

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