Administrative assistant jobs in Canada

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Added 25 days ago
L
Administrative Assistant - Operations and Construction/Adjoint(e) administratif(ve) – Opérations et construction
Leyad
Montreal, QC
- Full-time
We are seeking a highly organized and proactive Administrative Assistant – Operations & Construction to provide administrative support to our Operations and Construction teams. In this…
Added 25 days ago
MT
Administrative Assistant
MSR Technology Group
AB · Alberta, Canada
- Contract
Added 25 days ago
UH
Administrative Assistant I
University Health Network
Toronto, ON
- Part-time
The Administrative Assistant I is expected to exercise sound judgment, initiative, and a degree of independence in the performance of administrative and secretarial duties. The incumbent is…
Added 25 days ago
C
Human Resources Administrator
CarltonOne
Markham, ON
- Full-time
Perform other People and Culture or administrative duties as assigned
Added 25 days ago
CM
Administrative Assistant ( Pharmacy)
CancerCare Manitoba
Winnipeg, MB
- Full-time
Must have satisfactory employment record
Added 25 days ago
HH
Administrative Assistant ELC I - DO NOT APPLY TO THIS JOB
Hopes Home Inc
Regina, SK
- Full-time
Must have a valid driver's license
Added 25 days ago
NC
Administrative Assistant
Numis CPAs Inc.
AB · Alberta, Canada
- Full-time
Must have a valid driver’s license and access to a personal vehicle for job-related errands as needed
Added 25 days ago
TP
Administrative Assistant
TDS Personnel
Toronto, ON
- Full-time
Our client, a non-profit professional services association requires an Administrative Assistant to join their team. As Administrative Assistant, Conferences, you will support a team of…
Added 25 days ago
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Administrative Assistant
Dexian
Toronto, ON · Greater Toronto Area, Canada
- $25 to $27 CAD / hour
- Contract
MUST HAVE SKILLS
Added 25 days ago
S
Administrative Assistant
StafinGo
Edmonton, AB
- Contract
Stafingo is Hiring: Junior Administrative Assistant in Edmonton, Alberta, Fully Onsite
Added 25 days ago
VT
Junior Administrative Assistant
Veridian Tech Solutions, Inc.
AB · Edmonton, AB
- Contract
Prepare correspondence, reports, memos, and other administrative documents.
Added 25 days ago
UO
Administrative Assistant
Union of Nova Scotia Mi'kmaq
NS · Membertou, Nova Scotia
- Full-time
Valid driver’s license required; and
Added 25 days ago
Administrative Assistant 2 - Department of Urology
Nova Scotia Health and IWK Health
Halifax, NS
Under the direction of the Head of the Department of Urology, the Administrative Assistant is responsible for providing comprehensive administrative support to the Head by effectively…
Added 25 days ago
A
Administrative Assistant - Junior
Akkodis
AB · Edmonton, AB
- Contract
Added 25 days ago
Administrative Assistant
Covenant Care + Covenant Living
Calgary, AB
Dulcina Hospice - Administrative Assistant Permanent Full Time 1.0 FTE Day 0800 - 1615
Added 25 days ago
RH
Administrative Assistant
Robert Half
Montreal, QC
- $55,000 to $65,000 CAD / year
- Full-time
$65k Administrative Assistant - Confectionary - LaSalle (100% Onsite)
Added 25 days ago
SG
Human Resources Administrator
Steelcon Group of Companies
Vaughan, ON
- Full-time
Experience in an administrative, executive assistant, office administrator, or similar support role.
Added 25 days ago
SR
Administrative Assistant
STRIVE Recruitment Inc.
Milton, ON
- $20 to $25 CAD / hour
- Full-time
The Admin Assistant will support day-to-day office operations, coordinate meetings and travel arrangements, and provide administrative assistance across the business. This role is well…
Added 25 days ago
Project Administrative Assistant
Pomerleau
Montreal, QC
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…
Added 25 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Surrey, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multiple…
Added 25 days ago
NH
ADMINISTRATIVE ASSISTANT
Northern Health - BC
Prince George, BC
- Full-time
Northern Health is looking for an experienced, highly efficient, and self-directed Administrative Assistant.
Added 25 days ago
RD
Administrative Assistant
RBC Dominion Securities
Cranbrook, BC
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 25 days ago
RD
Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary, AB is looking for an Administrative Assistant to provide administrative support to a dynamic Advisory Team.
Added 25 days ago
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Admin Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Administrative Assistant is directly accountable to the Director's of Integrated Urban Health Continuing Care A and Continuing Care B to provide administrative support.…
Added 25 days ago
DG
Administrative Assistant
Doane Grant Thornton
Courtenay, BC
- Full-time
As an Administrative Assistant your responsibilities will include:

WSP in Canada

Administrative Assistant

Markham, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 13, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Build the Future With Us.

As our Mechanical and Electrical Engineering Team continues to grow across the Greater Toronto Area and Canada, we are seeking a highly organized and proactive Administrative Assistant to support our Operations Leader, Directors, Managers, Project Managers, and technical teams.

This role provides a broad range of administrative, operational, project, and office coordination support, helping to ensure the efficient delivery of projects and day-to-day business activities. You’ll play a key role in connecting people, projects, and priorities while contributing to a collaborative, client-focused, and high-performing team environment.

Your Impact

Coordinate project setup, budgeting, resourcing, financial administration, and reporting within the ERP system to support effective project delivery.
Prepare and maintain reports, dashboards, presentations, performance metrics, and executive updates that support operational and business planning.
Support the Operations Leader, Directors, Managers, and Project Managers with business operations, issue communications, action tracking, schedules, and priority initiatives.
Prepare, format, and distribute proposals, reports, studies, presentations, correspondence, and other professional business documentation.
Coordinate internal, client, vendor, and leadership meetings, including scheduling, logistics, travel arrangements, catering, AV support, agendas, minutes, action items, and follow-up.
Support client relationship management, business development activities, proposal submissions, project documentation, contract records, filing, and document control.
Coordinate employee onboarding and offboarding, workplace access, equipment provisioning, and office operations while liaising with IT, facilities, and external service providers.
Advance operational efficiency by supporting health, safety, compliance, emergency preparedness, process improvements, special projects, and broader business priorities.

The Skills That Set You Apart

Minimum of 4 years of experience in an administrative, project coordination, business operations, or office management role, preferably within an engineering, architectural, or professional services environment.
A combination of education and relevant professional experience.
Strong organizational and time-management capabilities, with demonstrated ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, including experience preparing professional reports, presentations, correspondence, and business documentation.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
Experience supporting operational reporting, financial administration, leadership teams, and a range of internal and external stakeholders.
Sound judgment, attention to detail, discretion when handling confidential information, and the ability to work proactively both independently and collaboratively.
Experience with ERP systems, document management platforms, Bluebeam, or InDesign is considered an asset; a valid driver's licence and willingness to travel occasionally are required.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $66,700 - $88,400

MB & ON: $60,900 - $83,800

NB, NL, NS, PE & QC: $60,300 - $80,000

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

If you’re ready to bring your organizational expertise to a team shaping projects and communities across the Greater Toronto Area and beyond, we’d love to hear from you. Apply today and take the next step in building your future with WSP.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate project administration, financial and operational reporting, business documentation, meetings, and support for leaders and project teams. Manage client and proposal documentation, employee onboarding and offboarding, office operations, and initiatives related to safety, compliance, and process improvement.

Requirements

Requires at least four years of experience in administration, project coordination, business operations, or office management, preferably in engineering, architecture, or professional services. Candidates need strong organizational and communication skills, advanced Microsoft Office proficiency, and experience supporting reporting, financial administration, leadership teams, and stakeholders; ERP or document management experience is an asset.

Skills

Administrative Support
Project Coordination
Project Setup
Budgeting
Resource Coordination
Financial Administration
Operational Reporting
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Meeting Coordination
Document Control
Business Operations

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Project Coordination
Business Operations
Office Management
Project Setup
Budgeting
Resource Planning
Financial Administration
ERP Systems
Operational Reporting
Dashboards
Performance Metrics
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Document Management
Bluebeam
InDesign
Document Control
Proposal Submissions
Employee Onboarding
Health And Safety
Compliance
Emergency Preparedness
Engineering

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