Administrative assistant jobs in Canada

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Added 16 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 16 days ago
CO
Administrative Assistant IV, Policing Support Services
City of Grande Prairie
Grande Prairie, AB
- Internship
This position is staffed 24 hours per day, 7 days per week
Added 16 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 16 days ago
A
Administrative Assistant 1 [AQ-23883]
Aquent
Vancouver, BC
- $27 to $29 CAD / hour
- Contract
Are you a highly organized and proactive administrative professional ready to make a significant impact in a fast-paced technology environment? We are looking for an enthusiastic individual…
Added 16 days ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.
Added 17 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 17 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 17 days ago
RF
administrative assistant
Récupération Frontenac Inc.
Thetford Mines, QC
- Full-time
Added 17 days ago
WH
Administrative Assistant
Western Health Care
Calgary, AB
- Full-time
Role Description The Administrative Assistant is a full-time, on-site role based in Calgary, AB, supporting day-to-day operations at Western Health Care Inc. This position handles…
Added 17 days ago
PS
Casual Administrative Assistants
Prairie South School Division #210
Moose Jaw, SK
- Full-time
Duties: The Administrative Assistant provides a variety of general administrative and clerical services in the main office in the school.
Added 17 days ago
BV
Administrative Assistant
Brand Vision
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a proactive and organized Administrative Assistant to support our sales team and day-to-day administrative activities.
Added 17 days ago
CN
Part-Time Administrative Assistant
Colibri NeuroWellness
Waterloo, ON
- Part-time
Role Description The Part-Time Administrative Assistant will provide day-to-day administrative support to ensure smooth clinic operations at Colibri NeuroWellness. This on-site role, based…
Added 17 days ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
We are looking for an organized and detail-oriented Grants Administrative Assistant to support our Grants and Funding Manager. This is a hands-on opportunity to gain real-world experience…
Added 17 days ago
T
Administrative Assistant- Clinic Coordinator
talkandthrive
Toronto, ON
- Part-time
…and ADHD assessments. We are seeking a proactive, tech-savvy administrative professional to help keep daily operations running smoothly and support an expanding clinical team.The position…
Added 17 days ago
BT
Part Time Administrative Assistant
Baker Tilly Canada
Red Deer, AB
- Part-time
We are currently recruiting an individual to join our administrative team! The Administrative Assistant will be an integral part of the team, interacting with clients, handling calls,…
Added 17 days ago
AG
Administrative Assistant
Apex Geomatics Construction Surveyors Ltd
Sherwood Park, AB
- Full-time
Apex Geomatics is seeking a professional, organized, and detail-oriented Administrative Assistant to support our head office, management, and project teams.
Added 17 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 18 days ago
BL
Administrative Assistant, Banking and Debt Financing
BC Legal Management Association
Vancouver, BC
- Other
Lawson Lundell LLP is seeking an Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our…
Added 18 days ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 18 days ago
BT
Co-Op Administrative Assistant
Baker Tilly Canada
Victoria, BC
- Contract
We are looking for a Co-Op Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here,…
Added 18 days ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
Administrative Leadership | Department of Mathematics | Faculty of Science
Added 18 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 18 days ago
Administrative Assistant, Banking and Debt Financing
Lawson Lundell
Vancouver, BC
Lawson Lundell LLP is seeking an Administrative Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our…
Added 18 days ago
M
Administrative Assistant, National Tax Services
MNP
AB · Calgary, AB
- Full-time
Make an impact with our National Tax Services team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 18 days ago
Fisheries Administrative Assistant
Musqueam Indian Band
Vancouver, BC
Reporting to the Fisheries Manager, the Administrative Coordinator provides financial and coordination support to the Fisheries Department to support the effective delivery of departmental…

WSP in Canada

Administrative Assistant

Calgary, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 20, 2026
Posting language: English
Posted: Oct 21, 2026

Original job description

Job Description

What if you could redefine what's possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Shape Something Different - You're not just looking for another job – you want to shape something. This is your chance to make an impact as an Environmental Project Administrative Assistant with a team that thrives on curiosity, connection, and collaboration.

Based in Calgary, you'll work closely with project managers and multidisciplinary teams within our Remediation Program Management team. Through project coordination, proposal development, scheduling, budgeting, documentation, and client service support, you'll help the team operate efficiently and deliver environmental projects successfully while building your career in a leading engineering consulting environment.

Your Impact

Coordinate project activities, schedules, budgets, and deliverables to support efficient execution and positive client outcomes.
Contribute to compelling proposals by gathering content, coordinating submissions, tracking deadlines, and preparing final packages.
Support project managers with project setup, tender documents, financial tracking, progress payments, change orders, invoicing, and document control.
Produce clear meeting agendas, minutes, correspondence, reports, and client deliverables that keep teams aligned and informed.
Collaborate with internal teams, clients, contractors, and external stakeholders to maintain communication and project momentum.
Strengthen project governance by maintaining accurate records and supporting operational, safety, and business development initiatives.

The Skills That Set You Apart

Experience coordinating project schedules, budgets, deliverables, records, and administrative workflows in a deadline-driven environment.
Ability to prepare polished proposals, meeting materials, correspondence, reports, and client-facing document packages.
Working knowledge of project financial administration, including progress payments, change orders, invoicing support, and performance tracking.
Ability to maintain organized electronic filing systems and accurate project documentation in accordance with established standards.
Clear communication and coordination skills for working with project managers, multidisciplinary teams, clients, contractors, and external stakeholders.
Experience supporting projects in the oil and gas sector is an asset.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it's across the country or around the globe, we'll help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $47,500 - $63,800
MB & ON: $43,300 - $60,500
NB, NL, NS, PE & QC: $42,900 - $57,800

Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Keep Meaningful Projects Moving

Bring structure, clarity, and connection to environmental work that helps clients and communities move forward. Create the momentum behind successful project delivery.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate project activities, schedules, budgets, deliverables, and documentation to support environmental project delivery. Assist project managers with proposals, financial administration, client communications, meeting materials, and project governance.

Requirements

Candidates should have experience coordinating project schedules, budgets, deliverables, records, and administrative workflows in a deadline-driven environment. They should be able to prepare polished proposals and project documents, support financial administration, maintain accurate records, and communicate effectively with project teams and stakeholders; oil and gas project experience is an asset.

Skills

Project Coordination
Scheduling
Budget Tracking
Proposal Development
Project Financial Administration
Progress Payments
Change Orders
Invoicing Support
Document Control
Records Management
Meeting Minutes
Report Preparation
Client Service
Stakeholder Communication
Electronic Filing
Project Governance

Visa sponsorship

Not detected in the job text

Keywords

Environmental Projects
Project Coordination
Project Scheduling
Budget Tracking
Proposal Development
Tender Documents
Project Setup
Progress Payments
Change Orders
Invoicing
Document Control
Financial Tracking
Performance Tracking
Meeting Agendas
Meeting Minutes
Client Deliverables
Electronic Filing
Project Governance
Health, Safety, And Environment
Business Development
Oil And Gas
Engineering Consulting
Multidisciplinary Teams

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