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Added 17 mins ago
MD
Fisheries Populations Monitoring and Regulations Manager - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…administers, and evaluates programs that support sustainable fisheries management and the Division’s strategic…
Added 33 mins ago
V
Senior Health & Safety Coordinator F/H
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Toronto, ON
- Full-time
The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.
Added 33 mins ago
R
Gestionnaire, marchandisage visuel | Visual Merchandising Manager
RUDSAK
Montreal, QC
- Full-time
Added 1 hour ago
YS
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Added 1 hour ago
UO
Alumni Coordinator – Events and Marketing
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Victoria, BC
- Full-time
The Alumni Coordinator – Events and Marketing plays a key role in the implementation of strategic Alumni Relations programming through the coordination of event and communications…
Added 1 hour ago
VG
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- Full-time
We are looking for a highly organized, professional, technology-savvy, and dependable individual to join our team as an Executive Assistant / Office Coordinator.
Added 2 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
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…stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2…
Added 2 hours ago
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GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
…stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2…
Added 2 hours ago
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GOAPRDJP000001040 – Administrative Assistant – Intermediate
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AB · Edmonton, AB
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…stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2…
Added 2 hours ago
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GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
…stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2…
Added 2 hours ago
DD
Project Site Lead & Coordinator
DELARTIS DESIGNS
Delhi, ON
- Full-time
As Project Site Lead, you are the backbone of Delartis’ flawless execution promise. You will manage site operations, bridge design intent with physical construction, enforce quality…
Added 5 hours ago
BB
Project Coordinator
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- Full-time
Implement the project Quality Management System by acting as lead quality coordinator
Added 5 hours ago
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Technical Specifications Coordinator
SYSTRA
Montreal, QC
- Full-time
The Technical Specifications Coordinator will act as the central focal point for technical specifications management, ensuring alignment between project requirements, design outputs,…
Added 5 hours ago
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Program Coordinator
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Port Coquitlam, BC
- Temporary
Strong project management skills with ability to meet deadlines, evaluate and reprioritize work as needed
Added 5 hours ago
CV
Governance Coordinator
CPABC Vancouver Chapter
Vancouver, BC
- Full-time
…and detail-oriented individual for the position of Governance Coordinator. We are proud and honoured to have been recognized as one of BC’s Top Employers for a seventh consecutive year in…
Added 5 hours ago
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TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
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We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 6 hours ago
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Added 6 hours ago
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Communications and Engagement Coordinator
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The City of Victoria is seeking a proactive and collaborative Communications and Engagement Coordinator to join our team. This position works with various departments to help residents…
Added 6 hours ago
EI
Stagiaire, coordonnateur de projet
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Join Pomerleau as a Project Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 7 hours ago
VE
Ingénieur méthodes H/F
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The Design Coordinator is responsible for the coordination of technical activities across the project, both internally and externally. They will communicate requirements, monitor technical…
Added 7 hours ago
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Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
Added 7 hours ago
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We are seeking a dedicated and skilled Project Coordinator to join our team. The ideal candidate will manage and coordinate various projects from inception to completion, ensuring they are…
Added 7 hours ago
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Added 7 hours ago
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Coordinator, EMS Business Standards and Operations Support
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WSP in Canada

Coordinator, Document Controls - Canada Wide

ON, Canada
Ontario, Canada, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Shape the World Around You – As a Document Controller on our engineering projects team, you’ll sit at the centre of how information flows across a diverse portfolio of work, from small, fast‑turnaround assignments to complex mega and major capital projects. In this contract role, you’ll leverage your document control expertise and systems knowledge to keep multidisciplinary teams aligned, our clients informed, and our projects moving forward in a fast‑paced, constantly changing environment.

We're hiring the best talent regardless of location. The successful candidate may work from any WSP office location in Canada, with hybrid work arrangements available based on business and operational needs.

Your Impact

In this role, you’ll:

Be accountable for document control activities across multiple concurrent engineering, EPC/EPCM and construction projects of varying size, scope and complexity, ensuring information is accurate, current and accessible.
Set up, configure and maintain project document control environments in platforms such as InEight, Aconex, SharePoint and BIM 360, tailoring workspaces to client and project requirements.
Maintain structured document numbering, metadata, workflows and revision control so project teams and clients can quickly find and trust the information they need.
Process transmittals, submissions, reviews and approvals with a high degree of accuracy and speed, supporting tight project timelines and fast‑turnaround deliverables.
Respond to internal and external document‑related queries, providing clear guidance on document control standards, processes and best practices.
Perform quality checks on incoming and outgoing documentation to confirm alignment with templates, naming conventions and project standards.
Safeguard version integrity by tracking revisions, managing superseded documents and supporting document‑related audits as required.
Pivot quickly between priorities and projects, pausing work on one assignment and transitioning seamlessly to another as project needs evolve.

The Skills That Set You Apart

You’ll bring many of the following strengths to the team:

Between 2 to 5 years of hands‑on document control experience in engineering, EPC/EPCM, construction or closely related industries, supporting both smaller jobs and large, complex capital projects.
A proven track record managing document control for multidiscipline engineering environments (for example mining, oil & gas, power, infrastructure), with an understanding of how different teams use and rely on documentation.
Strong proficiency with document management systems such as InEight, Aconex, SharePoint and BIM 360, including setting up workspaces, workflows and permissions.
Deep understanding of document workflows, transmittals, revision control and industry documentation standards, with the ability to tailor processes to client‑specific requirements (e.g., Shell, TC Energy, Pembina, Cenovus, Atco).
Exceptional attention to detail, organization and accuracy, with a focus on getting the right information to the right people at the right time.
Comfort working with minimal supervision, while maintaining proactive communication with project managers and engineering teams.
Agility to juggle multiple priorities and switch tasks rapidly in response to shifting project demands and deadlines.
Experience mentoring or coaching other document control professionals or project coordinators (an asset).
The ability to communicate effectively in both English and French is considered an asset.
Knowledge of ISO standards and audit processes, and how they relate to document control and records management, is considered an advantage.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we’ll help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

Compensation

AB, BC, NT, NU, SK & YT: $57,500 – $76,200

MB & ON: $52,500 – $72,300

NB, NL, NS, PE & QC: $52,000 – $69,000

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Ready to Shape the Future?

If you’re ready to make an impact and grow your career with a purpose‑driven organization, we’d love to hear from you.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

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More about this job

Responsibilities

Manage document control across concurrent engineering, EPC/EPCM, and construction projects, maintaining accurate, accessible, and current project information. Configure document management platforms and workflows, process submissions and approvals, perform quality checks, manage revisions, and respond to document-related queries.

Requirements

Candidates should have 2–5 years of document control experience in engineering, EPC/EPCM, construction, or a related industry, including work on multidisciplinary projects. Strong proficiency with document management systems and document workflows is expected; mentoring experience, English-French communication, and knowledge of ISO standards and audits are assets.

Skills

Document Control
Document Management Systems
InEight
Aconex
SharePoint
BIM 360
Document Numbering
Metadata Management
Workflow Configuration
Revision Control
Transmittal Processing
Quality Assurance
Records Management
Audit Processes
Project Coordination
Multidisciplinary Engineering

Visa sponsorship

Not detected in the job text

Keywords

Document Control
InEight
Aconex
SharePoint
BIM 360
Engineering Projects
EPC
EPCM
Construction
Document Management Systems
Document Numbering
Metadata
Workflows
Transmittals
Submissions
Reviews and Approvals
Revision Control
Document Standards
Quality Checks
Records Management
ISO Standards
Audits
Multidisciplinary Teams
Capital Projects
Mining
Oil and Gas
Power
Infrastructure
Client Requirements
Project Coordination

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