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Added 5 mins ago
CK
administrative assistant
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Victoria, BC
- Full-time
Type and proofread correspondence, forms and other documents
Added 20 mins ago
OL
Recreation Assistant - Full Time
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- Full-time
…personal mission has grown into one of Western Canada’s leading senior living and continuing care…
Added 34 mins ago
W
Senior Counsel, Litigation
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Added 34 mins ago
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We are currently seeking a senior lawyer with commercial and/or insurance litigation experience, reporting to the Assistant General Counsel (Litigation), to join a best in class legal team.…
Added 1 hour ago
M
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Added 2 hours ago
SD
Executive Assistant to the Secretary Treasurer - Communications Specialist
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Added 3 hours ago
Executive Assistant to the Chair
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Toronto, ON
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Counsel
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- Full-time
This role reports to an Assistant General Counsel or Senior Counsel and is based in Toronto, Canada.
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Added 5 hours ago
Undergraduate Assistant
University of Toronto
Toronto, ON
Strong ability to liaise with instructor and staff on behalf of senior academic leaders.
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Advisor - Board Coordination
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AB · Greater Edmonton Metropolitan Area
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Intermediate Legal Administrative Assistant - Environmental Law
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Toronto, ON
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Hamilton, ON
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Vancouver, BC
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Added 18 hours ago
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Added 20 hours ago
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Added 21 hours ago
TM
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H(
Administrative Assistant, Real Estate
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Toronto, ON · CA ON Toronto
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- Full-time
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Added 21 hours ago
UH
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University Health Network
Toronto, ON
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…validating information from medical records and other source documents for a large-scale Molecular Residual Disease (MRD)…
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AB
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WSP in Canada

Executive Assistant

Kitchener, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $$70,600 - $97,200

NB, NL, NS, PE & QC: $$69,900 - $92,900

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply About employer

More about this job

Responsibilities

Provide confidential, high-level administrative support to two Canadian executive leaders, including managing complex calendars, travel, expenses, meetings, communications, and briefing materials. Coordinate strategic activities and special projects, track commitments, and build relationships with stakeholders while ensuring executives can focus on leading the business.

Requirements

The role calls for 10 or more years of administrative experience in a large, complex organization, including more than five years supporting senior executives or executive leadership teams. Candidates should have advanced Microsoft 365 skills, excellent organization and communication abilities, sound judgment, discretion, and the ability to manage competing priorities independently; post-secondary education and professional-services, ERP, or English-French experience are assets.

Skills

Executive Calendar Management
Priority Management
Travel Coordination
Expense Reporting
Meeting and Event Coordination
Executive Communications
Presentation Preparation
Report Preparation
Meeting Minutes and Action Tracking
Confidential Information Handling
Microsoft 365
Outlook
PowerPoint
Excel
Teams

Benefits

Flexible Work
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Leadership Team
Administrative Support
Calendar Management
Travel Arrangements
Expense Reports
Executive Meetings
Leadership Events
Strategic Initiatives
Executive Communications
Meeting Materials
Presentations
Reports
Briefing Documents
Meeting Notes
Action Items
Stakeholder Relations
Special Projects
Microsoft 365
Outlook
PowerPoint
Excel
Microsoft Teams
SharePoint
Oracle
ERP Systems
Professional Services
Confidential Information
Business Administration
English-French Bilingualism

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