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Added 27 mins ago
W
Senior Manager, Supply Chain
Worley
Calgary, AB
- Full-time
Worley Executive and Client interface and report out
Added 42 mins ago
TH
Senior Account Executive (3PL)
The Headhunters Recruitment
Vancouver, BC
- Full-time
Our client is a growing, non-asset-based third-party logistics provider offering a comprehensive range of solutions, including freight brokerage, warehousing, transloading, inventory…
Added 42 mins ago
GC
Executive Presentation Design & Consulting Specialist
Gramian Consulting Group
Remote, Canada
- Contract
- Remote
We are seeking a detail-oriented Executive Presentation Design Specialist with prior management consulting experience to support a project focused on improving the quality and effectiveness…
Added 42 mins ago
C
Markets Treasury – Lead Business Analyst, Vice President
Citi
Mississauga, ON
- Full-time
…mission that rivals any large tech company. Our technology solutions are the foundations of everything we do from keeping the bank safe, managing global resources, and providing the…
Added 42 mins ago
Digital Risk Senior Manager
EY
Vancouver, BC
You will be responsible for managing multiple client engagement teams at an executive level within the practice and the firm. You can expect to work with high level client personnel to…
Added 42 mins ago
Associate Director, Economic & Resource Policy
Government of Alberta
AB
Executive Council works to ensure effective strategic planning and coordinated policy development and communications across government, engages Albertans and the broader global community,…
Added 42 mins ago
HI
Insurance Advisor, Real Estate Practice
HUB International
Burnaby, BC
- Full-time
· Demonstrates commitment to team work by supporting Account Executive/Account Manager and Marketer with all aspects of servicing commercial accounts
Added 58 mins ago
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Senior Project Manager / Senior Consultant, Stakeholder Management
Turner & Townsend
Toronto, ON
- Full-time
Build effective relationships with client staff at all levels, from coordinators to executive sponsors.
Added 1 hour ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
Regina, SK
- Full-time
Strong ability to synthesize multidisciplinary technical information and translate it into practical regulatory strategies and client solutions.
Added 1 hour ago
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Telecom Network Solution Architect
CGI
Toronto, ON
- Full-time
We are looking for a client facing Solution Architect with a strong pre sales mindset who can work with CTO organizations to identify business and operational challenges, translate them…
Added 1 hour ago
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AI Strategist
Cognizant
Toronto, ON
- Full-time
Convert executive AI strategy engagements into implementation, managed services, and long-term client relationships.
Added 1 hour ago
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Associate Director, Economic & Resource Policy
Government of Alberta
AB · Edmonton, AB
- Full-time
Executive Council works to ensure effective strategic planning and coordinated policy development and communications across government, engages Albertans and the broader global community,…
Added 1 hour ago
C
Defence Consulting Expert
CGI
Ottawa, ON
- Full-time
Drive business development activities, including opportunity identification, capture strategy, proposal development, and executive-level client engagements for defence initiatives.
Added 1 hour ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
SK · Saskatchewan, Canada
- Full-time
Strong ability to synthesize multidisciplinary technical information and translate it into practical regulatory strategies and client solutions.
Added 1 hour ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
AB · Edmonton, AB
- Full-time
Strong ability to synthesize multidisciplinary technical information and translate it into practical regulatory strategies and client solutions.
Added 1 hour ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
Medicine Hat, AB
- Full-time
Strong ability to synthesize multidisciplinary technical information and translate it into practical regulatory strategies and client solutions.
Added 1 hour ago
IS
Business Analyst
Iris Software Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Iris's client, one of the world's largest multinational investment banking and financial services corporation is looking to hire a Business Analyst Our direct client is a is a world-leading…
Added 1 hour ago
HT
Account Executive, Ticket Sales and Business Development
Hamilton Tiger-Cats Football Club
Hamilton, ON
- $40,000 to $45,000 CAD / year
- Full-time
The Hamilton Tiger-Cats are looking for an Account Executive, Ticket Sales and Business Development to grow revenue across season memberships, groups, premium seating and related programs…
Added 1 hour ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
Saskatoon, SK
- Full-time
Strong ability to synthesize multidisciplinary technical information and translate it into practical regulatory strategies and client solutions.
Added 1 hour ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
Calgary, AB
- Full-time
Strong ability to synthesize multidisciplinary technical information and translate it into practical regulatory strategies and client solutions.
Added 1 hour ago
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Senior Business Analyst - Enterprise Data Management Office (EDMO)
TD
Toronto, ON
- Full-time
Acting with a high degree of independence, the Senior Business Analyst manages the JIRA delivery board, drives executive-level reporting, applies a product mindset to backlog and roadmap…
Added 1 hour ago
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Director, Energy Advisory
AECOM
Calgary, AB
- Full-time
The Director will work with senior and executive-level clients to define complex and often ambiguous business problems, shape solutions ahead of formal procurement, originate and convert…
Added 2 hours ago
D
Project Coordinator (Workforce & Operations)
Dexian
ON · Ontario, Canada
- $30 to $40 CAD / hour
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 2 hours ago
T
Data Scientist III
TD
Toronto, ON
- Full-time
…support with data & analytics-based business insights and/or solutions to guide decision making and/or strategic planning. AI2 is an exciting team to be a part of as we are transforming how…
Added 2 hours ago
Services and Solutions - Sales Executive
Insight Enterprises, Inc.
Toronto, ON
The Client Solutions Lead (CSL) is an expander role responsible for growing Insight’s Services footprint within assigned districts and executing the district Services plan. Partnering with…

WSP in Canada

Executive Assistant

Waterloo, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $$70,600 - $97,200

NB, NL, NS, PE & QC: $$69,900 - $92,900

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply About employer

More about this job

Responsibilities

Provide confidential, high-level administrative support to two executive leaders, including managing complex calendars, travel, expenses, meetings, communications, and presentation materials. Coordinate strategic activities, track commitments, maintain stakeholder relationships, and support special projects and administrative colleagues.

Requirements

The role calls for 10 or more years of administrative experience in a large, complex organization, including more than five years supporting senior executives. Advanced Microsoft 365 proficiency, strong organization and communication skills, discretion, and the ability to manage competing priorities are expected; post-secondary education, professional-services experience, ERP experience, and English-French bilingualism are assets.

Skills

Executive Support
Calendar Management
Priority Management
Travel Coordination
Expense Reporting
Meeting Coordination
Event Planning
Communication Drafting
Presentation Preparation
Report Preparation
Meeting Minutes
Action Item Tracking
Stakeholder Relations
Confidentiality
Microsoft 365
Oracle

Benefits

Flexible Work
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Leadership Team
Administrative Support
Calendar Management
Travel Arrangements
Expense Reports
Executive Meetings
Leadership Events
Strategic Initiatives
Communications
Presentations
Reports
Briefing Documents
Meeting Notes
Action Items
Stakeholder Relations
Confidential Information
Microsoft 365
Outlook
PowerPoint
Excel
Teams
SharePoint
Oracle
ERP Systems
Professional Services
Business Administration
English
French

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