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Added 11 mins ago
TU
Director, Strategic Planning & Operations
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
The Director of Strategic Planning & Operations is responsible for providing comprehensive strategic oversight and management in all areas of administration and school operations including…
Added 11 mins ago
TU
Academic and Student Programs Coordinator
The University of British Columbia
Kelowna, BC
- $5,519 to $6,326 CAD / month
- Full-time
The position serves as the School's primary administrative resource for Teaching Assistant administration and academic integrity matters, providing expertise and guidance to students,…
Added 11 mins ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $40 to $55 CAD / hour
- Temporary
Provide comprehensive, high level administrative and operational support to a senior executive, navigating complex priorities across different time zones, leveraging technology to…
Added 11 mins ago
RD
Assistant Branch Operations Manager
RBC Dominion Securities
Toronto, ON
- Full-time
The RBC Dominion Securities is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager fulfils a leadership role in the branch by…
Added 11 mins ago
H(
Executive Assistant, Chief Technology, Data & AI Officer
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $58,000 to $91,000 CAD / year
- Full-time
The Executive Assistant (“EA”) plays an important role in supporting the Chief Technology, Data & AI Officer (CTDAIO) and the day-to-day operations of the Information Technology Division.…
Added 11 mins ago
UO
Executive and Program Assistant
University of Alberta
Edmonton, AB
- Full-time
…committees, acts as the first point of contact for the program, and works with the Program Managers and Research Communication Lead to coordinate the program’s day-to-day administrative,…
Added 11 mins ago
UO
Employer Liaison & Marketing Assistant
University of British Columbia
Vancouver, BC · UBCV | Chemistry Physics Building A (CHPH)
- $5,027 to $5,413 CAD / month
- Full-time
The UBC Science Co-op Program assists qualified Science students every year in securing work placements with Canadian and international employers as part of their education experience. The…
Added 41 mins ago
BL
Legal Administrative Assistant (Immigration) - Part-time
BC Legal Management Association
Vancouver, BC
- Part-time
- Other
We are seeking a part-time Legal Administrative Assistant to join our Immigration Group. The successful candidate will work closely with an immigration lawyer and immigration paralegal to…
Added 41 mins ago
KP
Future Students' Office Student Ambassador - Competition ID: 4873
Kwantlen Polytechnic University
Surrey, BC
- Temporary
The student assistant will work with team members in the Future Students' Office on a variety of recruitment initiatives. He/she performs student engagement and recruitment related…
Added 56 mins ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 56 mins ago
EA
Physician Engagement Specialist
Empathia AI
Canada
- Full-time
Our mission is to leverage AI to reduce administrative burdens on clinicians, improve physician well-being, and enable more meaningful patient-doctor interactions.
Added 56 mins ago
HO
Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Terrace, BC
- $48,000 to $53,000 CAD / year
- Full-time
In this role, you will support the smooth operation of the constituency office by assisting with the Member’s communications, organizing and prioritizing correspondence, and serving as the…
Added 1 hour ago
Library & Archive Assistant
Ashbury College
Ottawa, ON
Located in central Ottawa, Ashbury College is seeking a full-time, permanent Library and Archive Assistant to support Ashbury College’s educational mission by delivering integrated library…
Added 1 hour ago
DT
Assistant Manager I
Dollar Tree Stores
Edmonton, AB
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 1 hour ago
VC
Construction Site Clerk
VanMar Constructors ON Inc.
Mississauga, ON
- Full-time
VanMar Constructors ON Inc. is seeking a motivated and organized Construction Clerk to join our team. Reporting to the Superintendent and Assistant Superintendent, this position plays an…
Added 1 hour ago
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
Maintain and update real-time department headcount trackers capturing key attributes: employment category (FTE, Consultant, Graduate, Intern), gender diversity, skill sets, years of…
Added 1 hour ago
CR
HR Administrative Assistant
Cando Rail & Terminals
Edmonton, AB
- Full-time
The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations. This position…
Added 1 hour ago
CD
Administrative Assistant
Centre de production de produits biologiques (CPPB) inc. / Biologics Manufacturing Centre (BMC) Inc.
Montreal, QC
- Full-time
We are currently seeking an Administrative Assistant who will help ensure the efficiency of administrative processes related to facilities and people.
Added 1 hour ago
UO
Academic and Student Programs Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $5,519 to $6,326 CAD / month
- Full-time
The position serves as the School's primary administrative resource for Teaching Assistant administration and academic integrity matters, providing expertise and guidance to students,…
Added 1 hour ago
CO
Communications and Marketing Assistant (Term)
City of Lloydminster
Lloydminster, AB
- $27.96 CAD / hour
- Full-time
Reporting to the Director of Communications, the Communications and Marketing Assistant supports the Communications team in delivering high-quality services to internal and external…
Added 1 hour ago
FE
Office Administrator
Falcon Equipment
Nanaimo, BC
- Full-time
If you’re an experienced Office Administrator, Administrative Assistant, Office Coordinator, or Service Administrator with strong organizational, communication, and customer service skills,…
Added 1 hour ago
TI
Executive Assistant
TalentMinded Inc.
New Westminster, BC
- Full-time
Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act…
Added 1 hour ago
RB
Assistant Branch Operations Manager
Royal Bank of Canada
Toronto, ON
- Full-time
The RBC Dominion Securities is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager fulfils a leadership role in the branch by…
Added 2 hours ago
OD
Bookkeeper and Administrative Assistant
OTIVO Developments
Burnaby, BC
- Part-time
We are a family-run construction and development company based in Burnaby and are looking for a reliable Bookkeeper /Administrative Assistant to join our team. This role is a mix of…
Added 2 hours ago
OC
Bilingual Legal Assistant
Options Consulting Solutions
Ottawa, ON
- Full-time
Our client is an established Law Firm offering a collaborative and team-oriented working environment. They are looking for an experienced Bilingual Legal Assistant to provide administrative…

WSP in Canada

Executive Assistant

St. Catharines, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $$70,600 - $97,200

NB, NL, NS, PE & QC: $$69,900 - $92,900

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply About employer

More about this job

Responsibilities

Provide confidential, high-level administrative support to two executive leaders, managing complex calendars, travel, expenses, meetings, communications, and briefing materials. Coordinate strategic activities and special projects, track commitments, and build effective relationships with stakeholders across the organization.

Requirements

Candidates should have 10 or more years of administrative experience in a large, complex organization, including more than five years supporting senior executives or executive leadership teams. Advanced Microsoft 365 skills, strong organization and communication, discretion, and the ability to manage competing priorities independently are required; post-secondary education, professional-services experience, ERP experience, and English-French bilingualism are assets.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Meeting Coordination
Presentation Preparation
Report Preparation
Meeting Minutes
Action Item Tracking
Stakeholder Relations
Confidentiality
Microsoft 365
Outlook
PowerPoint
Excel
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Leadership Team
Administrative Support
Calendar Management
Priority Management
Domestic Travel
International Travel
Expense Reports
Executive Meetings
Leadership Events
Strategic Initiatives
Business Communications
Presentation Preparation
Briefing Documents
Meeting Notes
Action Item Tracking
Stakeholder Relations
Special Projects
Microsoft 365
Outlook
PowerPoint
Excel
Teams
SharePoint
Oracle
ERP Systems
Professional Services
Confidential Information
Business Administration
English-French Bilingualism

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