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Added 9 mins ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Calgary, AB
- Full-time
Looking for a career that offers a peaceful and high-tech work environment? Look no further than Central Pharmacy Services, - where tranquility and innovation go hand in hand. Our workplace…
Added 24 mins ago
MC
Project Coordinator - Light Industrial/Commercial
MatchBox Consulting Group
Vancouver, BC
- Full-time
Project Coordinator / Assistant Project Manager – General Contracting
Added 25 mins ago
D
Advisor, Securities
Desjardins
Hawkesbury, ON · Gatineau, QC
- Full-time
As an investment assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and services…
Added 25 mins ago
Administrative Assistant II, Subacute Inpatient Unit
Nova Scotia Health and IWK Health
Halifax, NS
Accountable to the Clinical Manager, Subacute Inpatient Unit and reporting to the Team Leader, the Administrative Assistant provides high quality administrative, secretarial, and…
Added 55 mins ago
GW
Legal Administrative Assistant - Intellectual Property
Gowling WLG
Montreal, QC
- Full-time
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
Added 55 mins ago
GW
Legal Administrative Assistant - Intellectual Property
Gowling WLG
Montreal, QC
- Full-time
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
Added 55 mins ago
T
Assistant Branch Manager Trainee
TD
Brampton, ON
- Full-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 55 mins ago
Lab Patient Technician
LifeLabs
Kawartha Lakes, ON
…Canadians through accessible, accurate, and innovative diagnostic…
Added 1 hour ago
CM
Internal/External Posting - Administrative Assistant
Canadian Mental Health Association Lambton Kent
Chatham-Kent, ON · Chatham, Ontario
- Part-time
Reporting to the Manager of Integrated Client Services, the incumbent will be responsible for the following functions:
Added 1 hour ago
SR
Occupational Therapist
Salius Rehab Inc.
BC · British Columbia, Canada
- Part-time
Supportive Resources: Access to clinical resources, unlimited mentorship and a rehabilitation assistant to aid in delivering comprehensive care and optimizing your client outcomes.
Added 1 hour ago
DG
Bilingual Senior Administrative Assistant
Doane Grant Thornton LLP
Moncton, NB
- Full-time
…trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our…
Added 1 hour ago
DG
Bilingual Administrative Assistant
Doane Grant Thornton LLP
Moncton, NB
- Full-time
…trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our…
Added 1 hour ago
R
Assistant Branch Operations Manager
RBC
Toronto, ON
- Full-time
The RBC Dominion Securities is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager fulfils a leadership role in the branch by…
Added 2 hours ago
AB
assistant manager, restaurant
Ali Baba Pizza
Victoria, BC
- Full-time
Determine type of services to be offered and implement operational procedures
Added 2 hours ago
M
Responsable des solutions Salesforce/Salesforce Solution Lead
McKesson
Montreal, QC
- Full-time
…healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of…
Added 2 hours ago
SR
Real Estate Legal Assistant
Schneider Ruggiero Spencer Milburn LLP
Toronto, ON
- Full-time
…law firm focused on delivering practical, high-quality legal services to clients across a range of practice areas. The firm is committed to professionalism, integrity, and strong client…
Added 2 hours ago
M
Crew Chief, Red Deer
Midwest
Red Deer, AB
- Full-time
Leading a crew in surveying tasks within the Utility Services group at Midwest, including:
Added 2 hours ago
AR
Compounding Pharmacy Assistant
Avena Recruitment
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Our client is an established specialty pharmacy focused on delivering high-quality, patient-centred care through specialized pharmacy services.
Added 2 hours ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Mississauga, ON
- Full-time
Looking for a career that offers a peaceful and high-tech work environment? Look no further than Central Pharmacy Services, - where tranquility and innovation go hand in hand. Our workplace…
Added 2 hours ago
WI
Executive Assistant
WSP in Canada
St. Catharines, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 2 hours ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Mississauga, ON
- Full-time
Looking for a career that offers a peaceful and high-tech work environment? Look no further than Central Pharmacy Services, - where tranquility and innovation go hand in hand. Our workplace…
Added 3 hours ago
SC
Funeral Services Assistant (PT)
Service Corporation International
Peterborough, ON
- Part-time
The Funeral Services Assistant duties must be performed consistent with company mission and values and adherence to company policies and procedures.
Added 3 hours ago
OV
Coordinator, Corporate Services Support, Environmental Services - Full Time Regular - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Full-time
…and facilitation of flow within the Facilities & Corporate Services Department are maintained. In this role you will utilize your goal-oriented, client centered approach to assist in the…
Added 3 hours ago
QM
Adjoint au contrôleur - Est de Montréal - 80 k$ à 90 k$ + prime / Assistant Controller
Quantum Management Services Ltd.
Montreal, QC
- $80,000 to $90,000 CAD / year
- Full-time
Our client is seeking a hands-on Assistant Controller to oversee day-to-day accounting operations and support financial reporting, month-end and year-end closing, and audit requirements.…
Added 3 hours ago
BL
Legal Assistant - Securities
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
Clark Wilson LLP is seeking a Securities Legal Assistant to join our Capital Markets, Securities, Mergers and Acquisitions practice group. This is a full time, permanent position and is…

WSP in Canada

Executive Assistant

St. Catharines, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $$70,600 - $97,200

NB, NL, NS, PE & QC: $$69,900 - $92,900

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply About employer

More about this job

Responsibilities

Provide confidential, high-level administrative support to two executive leaders, managing complex calendars, travel, expenses, meetings, communications, and briefing materials. Coordinate strategic activities and special projects, track commitments, and build effective relationships with stakeholders across the organization.

Requirements

Candidates should have 10 or more years of administrative experience in a large, complex organization, including more than five years supporting senior executives or executive leadership teams. Advanced Microsoft 365 skills, strong organization and communication, discretion, and the ability to manage competing priorities independently are required; post-secondary education, professional-services experience, ERP experience, and English-French bilingualism are assets.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Meeting Coordination
Presentation Preparation
Report Preparation
Meeting Minutes
Action Item Tracking
Stakeholder Relations
Confidentiality
Microsoft 365
Outlook
PowerPoint
Excel
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Leadership Team
Administrative Support
Calendar Management
Priority Management
Domestic Travel
International Travel
Expense Reports
Executive Meetings
Leadership Events
Strategic Initiatives
Business Communications
Presentation Preparation
Briefing Documents
Meeting Notes
Action Item Tracking
Stakeholder Relations
Special Projects
Microsoft 365
Outlook
PowerPoint
Excel
Teams
SharePoint
Oracle
ERP Systems
Professional Services
Confidential Information
Business Administration
English-French Bilingualism

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