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Added 1 hour ago
GW
Intermediate Legal Administrative Assistant - Environmental Law
Gowling WLG
Toronto, ON
- $61,000 to $79,000 CAD / year
- Full-time
We are currently seeking a Senior Legal Administrative Assistant to join our dynamic team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide…
Added 1 hour ago
GW
Legal Administrative Assistant
Gowling WLG
Hamilton, ON
- $52,000 to $62,000 CAD / year
- Full-time
We are currently recruiting for a hard-working, energetic, and detail-oriented Legal Administrative Assistant to join our dynamic Real Estate and Baking department, with a focus on…
Added 4 hours ago
NM
Business Assistant (10-Month Contract)
Newmont Mining Corporation
Vancouver, BC
- $72,700 to $90,900 CAD / year
- Full-time
Provide exceptional administrative support to senior leaders, helping drive efficiency, organization, and a seamless employee and stakeholder experience. Your work will enable leadership…
Added 6 hours ago
IH
Administrative Assistant | Medical Administration
Interior Health Authority
BC · British Columbia, Canada
- Full-time
The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as…
Added 8 hours ago
SI
Continuing Care Assistant
Shannex Incorporated
Brookfield, NS
- Full-time
We are searching for a Continuing Care Assistant to join our Elk Court team based in Brookfield, Nova Scotia.
Added 8 hours ago
FO
Coordinator, Managing Director’s Office
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
Delivers, maintains, and stores files containing sensitive and confidential material, ensuring proper disposal of documents by following the FCM records management retention policy.
Added 9 hours ago
TM
Asst Contr & Sr Mgr Acct&Repo
Toronto Metropolitan University
Toronto, ON
- Full-time
The Assistant Controller and Associate Director, Accounting & Reporting provides financial management expertise and strategic advice to the University community by leveraging in depth…
Added 9 hours ago
H(
Administrative Assistant, Real Estate
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $58,000 to $91,000 CAD / year
- Full-time
The Administrative Assistant, Real Estate is a key member of the Real Estate team and is primarily responsible for providing administrative support to enable the efficient and seamless…
Added 9 hours ago
UH
Clinical Study and Regulatory Assistant
University Health Network
Toronto, ON
- Full-time
…validating information from medical records and other source documents for a large-scale Molecular Residual Disease (MRD)…
Added 10 hours ago
Senior Policy Advisor
Government of Alberta
AB
…cross-departmental or cross-ministry team. The position supports senior departmental leadership, including Assistant Deputy Ministers, the Deputy Minister, and elected officials, by…
Added 10 hours ago
AI
RPA UiPath Developer..
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Toronto, ON
- Full-time
We are seeking an experienced Senior RPA Developer with IT experience, including extensive hands-on expertise in Robotic Process Automation (RPA) using UiPath. The ideal candidate will be…
Added 11 hours ago
K
Partner Administrative Assistant, Audit/Tax
KPMG
Hamilton, ON · ON · Oakville, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 11 hours ago
HO Accounting & Finance - Credit & Collections Analyst
Nippon Express Canada
Mississauga, ON
This position reports directly to the Accounting Assistant Manager and shall have the overall responsibilities for the collection of accounts receivables, monitor customer accounts, posting…
Added 11 hours ago
AP
Legal Executive Assistant
Argus Properties
Kelowna, BC
- $68,000 to $78,000 CAD / year
- Full-time
This is not a traditional assistant role. Argus Properties is looking for a tech-forward Executive / Legal Assistant to bring modern AI tools into our executive office and keep our senior…
Added 12 hours ago
AP
Legal Executive Assistant
Argus Properties Ltd.
Kelowna, BC
- Full-time
Position SummaryThis is not a traditional assistant role. Argus Properties is looking for a tech-forward Executive / Legal Assistant to bring modern AI tools into our executive office and…
Added 12 hours ago
P
Senior Executive Assistant
PerkinElmer
Woodbridge, ON
- Full-time
PerkinElmer is seeking an Executive Assistant to partner with up to three Senior Vice Presidents, including the SVP, Product Management & Global Marketing, Chief Technology Officer and…
Added 12 hours ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 12 hours ago
EE
Executive Assistant
Express Employment Professionals - Ottawa East
Ottawa, ON
- $55,000 to $75,000 CAD / year
- Full-time
…industry in Ottawa's East End, is seeking a Bilingual Executive Assistant to support the CEO and Vice President. This key role will be responsible for managing executive calendars,…
Added 13 hours ago
UC
Admission Assistant, Operations & Experience
Upper Canada College
Toronto, ON
- $46,352 to $60,837 CAD / year
- Full-time
…family engagement with efficient workflows and digital file management, this role ensures every prospective family has a seamless experience from their initial inquiry through…
Added 13 hours ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 13 hours ago
DM
Executive Assistant - Finance & Business Operations
Danton Medical Clinic
Toronto, ON · Scarborough, ON
- $37,000 to $40,000 CAD / year
- Full-time
Business Administration & Finance Coordinator / Executive & Personal Assistant
Added 14 hours ago
WI
Executive Assistant
WSP in Canada
St. Catharines, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 14 hours ago
BL
General Litigation / Criminal LAA
BC Legal Management Association
Surrey, BC
- Other
KSW Lawyers is currently accepting applications for a Senior Legal Administrative Assistant to work with a busy lawyer in our Criminal & General Litigation Department. This is a full time…
Added 15 hours ago
BL
Legal Administrative Assistant (Corporate Commercial)
BC Legal Management Association
Vancouver, BC
- Other
Boughton Law is currently seeking an Intermediate to Senior Legal Administrative Assistant to join our team and support two busy Corporate Commercial and Real Estate practices. This is an…
Added 15 hours ago
WI
Executive Assistant
WSP in Canada
St. Catharines, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

WSP in Canada

Executive Assistant

St. Catharines, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $$70,600 - $97,200

NB, NL, NS, PE & QC: $$69,900 - $92,900

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

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More about this job

Responsibilities

Provide confidential, high-level administrative support to two executive leaders, managing complex calendars, travel, expenses, meetings, communications, and briefing materials. Coordinate strategic activities and special projects, track commitments, and build effective relationships with stakeholders across the organization.

Requirements

Candidates should have 10 or more years of administrative experience in a large, complex organization, including more than five years supporting senior executives or executive leadership teams. Advanced Microsoft 365 skills, strong organization and communication, discretion, and the ability to manage competing priorities independently are required; post-secondary education, professional-services experience, ERP experience, and English-French bilingualism are assets.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Meeting Coordination
Presentation Preparation
Report Preparation
Meeting Minutes
Action Item Tracking
Stakeholder Relations
Confidentiality
Microsoft 365
Outlook
PowerPoint
Excel
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Leadership Team
Administrative Support
Calendar Management
Priority Management
Domestic Travel
International Travel
Expense Reports
Executive Meetings
Leadership Events
Strategic Initiatives
Business Communications
Presentation Preparation
Briefing Documents
Meeting Notes
Action Item Tracking
Stakeholder Relations
Special Projects
Microsoft 365
Outlook
PowerPoint
Excel
Teams
SharePoint
Oracle
ERP Systems
Professional Services
Confidential Information
Business Administration
English-French Bilingualism

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