Office & administration jobs in Canada

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Added 13 days ago
WI
Executive Assistant
WSP in Canada
St. Catharines, ON
- Full-time
We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team…
Added 13 days ago
A
Vehicle Registration Clerk - Winnipeg Satellite Office
AutoCanada
Winnipeg, MB
- $45,000 to $50,000 CAD / year
- Other
Post-secondary education in office administration, business administration, or a related field is preferred.
Added 13 days ago
Operations Supervisor
David's Bridal
Vaughan, ON
Added 13 days ago
B
Receptionist
BrokerLink
Temiskaming Shores, ON
- Full-time
Can work effectively under pressure in a fast-paced office
Added 13 days ago
FH
Operating Room Unit Clerk - Burnaby Hospital
Fraser Health Authority
Burnaby, BC
- $30.03 CAD / hour
- Other
Added 13 days ago
RS
Purchaser
RONCO Safety (PPE Manufacturing)
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $62,500 CAD / year
- Full-time
Post-secondary degree or diploma in Supply Chain Management, Business Administration or a related discipline.
Added 13 days ago
GE
Operations Supervisor - Afternoons
GFL Environmental Inc.
Toronto, ON
- Full-time
You must have the ability to:
Added 13 days ago
SP
Purchasing Agent
SEYMOUR PACIFIC DEVELOPMENTS LTD.
Winnipeg, MB
- Full-time
…vendors, and coordinate deliveries with our sites and head…
Added 13 days ago
LP
Casual Library Assistant
London Public Library
London, ON
- Part-time
Added 13 days ago
Unit Clerk
HealthCareersInSask.ca
Grenfell, SK
Added 13 days ago
SS
Unit Clerk| Temporary Part time
Sienna Senior Living
Old Stittsville, ON · Stittsville, ON
- Part-time
Additional applied courses i.e. office administration preferred.
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Meteghan, NS
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Didsbury, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
Post Office Assistant
Canada Post - Postes Canada
Ottawa, ON · Woodlawn Dunrobin, ON
…with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
IE
Operations Supervisor - Weekend Shift
Industrial Electric Manufacturing
Surrey, BC
- $38.46 to $55.3 CAD / hour
Please note: This position requires 100% on-site presence at our Surrey office and does not offer remote work options.
Added 13 days ago
Sourcing Specialist
Purolator
ON · Mississauga, ON
University or College level education in Commerce or Administration, preferably specializing in Procurement, or equivalent work experience
Added 13 days ago
MS
Medical Secretary, Obstetrics and Gynaecology
Mount Sinai Hospital (Toronto), Sinai Health
Toronto, ON · Greater Toronto Area, Canada
- $25.36 to $28.51 CAD / hour
- Full-time
Successful completion of post-secondary education in office administration or related field of study from an accredited educational institution
Added 13 days ago
WI
Executive Assistant
WSP in Canada
St. Catharines, ON
- Full-time
We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team…
Added 13 days ago
BM
Part-Time Office Administrator
BC Maritime Employers Association
Prince Rupert, BC
- Part-time
Reporting to the Training Manager, this role provides front-line reception, general office administration, and program-related support to ensure an efficient and welcoming environment.
Added 13 days ago
WI
Executive Assistant
WSP in Canada
Waterloo, ON
- Full-time
We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team…
Added 13 days ago
WI
Executive Assistant
WSP in Canada
Kitchener, ON
- Full-time
We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team…
Added 13 days ago
RB
Executive Assistant
Royal Bank of Canada
Montreal, QC
- Full-time
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Added 13 days ago
GC
Materials Management Analyst
GDKN Corp.
Mississauga, ON
- Contract
Added 13 days ago
EC
Receptionist
ErinoakKids Centre for Treatment and Development
Mississauga, ON
- Part-time
Proficient knowledge of office equipment (postage meter machines, fax machines, photocopiers and multi-line telephone systems);
Added 13 days ago
EC
Receptionist- Float
ErinoakKids Centre for Treatment and Development
Oakville, ON
- Contract
Must possess a valid Ontario driver’s license and have access to a personal vehicle

WSP in Canada

Executive Assistant

St. Catharines, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $$70,600 - $97,200

NB, NL, NS, PE & QC: $$69,900 - $92,900

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide confidential, high-level administrative support to two executive leaders, including managing complex calendars, travel, expenses, meetings, communications, and briefing materials. Coordinate strategic initiatives, track action items, maintain stakeholder relationships, and support special projects and administrative colleagues.

Requirements

Candidates should have 10 or more years of administrative experience in a large, complex organization, including more than five years supporting senior executives. Advanced Microsoft 365 proficiency, strong organizational and communication skills, discretion, and the ability to manage competing priorities are required; post-secondary education, professional-services experience, ERP experience, and English-French bilingualism are assets.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Meeting Coordination
Presentation Preparation
Report Writing
Stakeholder Relations
Confidentiality
Prioritization
Organization
Communication
Microsoft 365
Outlook
PowerPoint
Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Leadership Team
Administrative Support
Calendar Management
Travel Arrangements
Expense Reports
Executive Meetings
Leadership Events
Strategic Initiatives
Communications
Presentations
Reports
Briefing Documents
Meeting Notes
Action Items
Stakeholder Relations
Microsoft 365
Outlook
PowerPoint
Excel
Teams
SharePoint
Oracle
ERP Systems
Professional Services
Confidential Information
Business Administration
English-French Bilingualism

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Office & administration jobs in Canada