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Added 7 mins ago
G
MEP Project Manager
GagaMuller
Kamloops, BC
- Full-time
…we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest…
Added 7 mins ago
M&
Editor - Search and Discovery
McKinsey & Company
Toronto, ON
- Full-time
…you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a…
Added 7 mins ago
G
Project Manager (Substations)
GagaMuller
Regina, SK
- Full-time
…we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest…
Added 7 mins ago
PC
Project Technologist
Pinchin Canada
Mississauga, ON
- Full-time
…supports a wide range of environmental assessment and remediation projects related to property transactions, redevelopment, and regulatory compliance. This role works closely with Project…
Added 7 mins ago
G
MEP Project Manager
GagaMuller
Merritt, BC
- Full-time
…we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest…
Added 7 mins ago
BC
Sr. Asset Management Cost Analyst
British Columbia Rapid Transit Company
Vancouver, BC · Greater Vancouver, BC
- $84,480 to $126,720 CAD / year
- Full-time
The Senior Asset Management Cost Analyst supports the Asset Management Office and office of VP Maintenance and Engineering at BCRTC in optimizing the asset lifecycle costs by translating…
Added 7 mins ago
PC
Project Technologist
Pinchin Canada
Richmond, BC
- Full-time
In this role, you’ll support a variety of environmental assessment and remediation projects related to property transactions, redevelopment, and regulatory compliance across BC. You’ll work…
Added 7 mins ago
PE
Intermediate Geotechnical Engineer
PRI Engineering
Calgary, AB
- Full-time
…will take on your own scopes of work under the guidance of senior engineers, and grow into leading projects and sealing your own work over…
Added 7 mins ago
P
Intermediate Geotechnical Engineer
Proven
Calgary, AB
- Full-time
…will take on your own scopes of work under the guidance of senior engineers, and grow into leading projects and sealing your own work over…
Added 7 mins ago
C
Project Manager (Design & Construction)
Corix
Vancouver, BC
- Other
Job Details: Job Location: VANCOUVER, BC V6E 4A2, Are you a decisive project leader who takes ownership, drives clarity, and moves complex infrastructure projects forward?
Added 7 mins ago
A
Senior Bridges Engineer
AtkinsRéalis
Montreal, QC · Quebec, QC
- Full-time
Are you looking to join a company that delivers major engineering projects around the world? Do you want to make a tangible impact by improving the daily lives of communities across the…
Added 7 mins ago
A
Senior Project Manager (Environment)
AtkinsRéalis
Toronto, ON
- Full-time
We are seeking an experienced Senior Project Manager (Environment) who can lead complex infrastructure projects from a project management and environmental perspective. In addition to…
Added 7 mins ago
A
Senior Bridges Engineer (Roads& Rails)
AtkinsRéalis
Montreal, QC
- Full-time
Join our Bridges and Structures team and contribute to the delivery of major engineering projects in the road and railway sectors. As a Senior Engineer, you will play a key role in the…
Added 7 mins ago
UO
Programmer Analyst I
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…the direction of Solutions Architects, Programmer Analysts, Senior Managers, Managers, and…
Added 23 mins ago
D&
Entry-Junior Level - Associate Consultant - Calgary, AB
Dokainish & Company
Calgary, AB
- Full-time
…through internships or co-op programs and/or 1 or 2 years of professional experience and is eager to launch their career in project management consulting. As an Entry-Level Associate…
Added 23 mins ago
A
Product Designer
Achievers
Toronto, ON
- Full-time
…it gets solved, and grow your skills with support from the senior designers on the…
Added 23 mins ago
Construction Manager
E.S. FOX LIMITED
Hamilton, ON
Ensure field execution of projects adhere to safety requirements, scope, schedule, and standards/procedures.
Added 38 mins ago
TI
Spécialiste de l'Intégration Client / Client Integration Specialist
TS Imagine
Montreal, QC
- Full-time
…solutions for the financial services industry, is looking for a Senior Client Integration Specialist to join our growing team. Client Integration Specialists work closely with clients and…
Added 38 mins ago
HI
Data Center - Principal Process Engineer
H2O Innovation
Calgary, AB
- $110,000 to $120,000 CAD / year
- Full-time
H 2 O innovation is looking for Senior Process Engineer anywhere in North America! This professionnal will be in charge of the process design throughout the entire lifecycle of projects,…
Added 38 mins ago
W
Senior Electrical Engineer
Worley
Vancouver, BC
- Full-time
The Lead Electrical Engineer is responsible for providing technical leadership and delivering electrical engineering solutions for mining and metals projects. Success in this role requires…
Added 38 mins ago
HI
Data Center - Principal Process Engineer
H2O Innovation
Quebec, QC
- $110,000 to $120,000 CAD / year
- Full-time
H 2 O innovation is looking for Senior Process Engineer anywhere in North America! This professionnal will be in charge of the process design throughout the entire lifecycle of projects,…
Added 38 mins ago
V|
Senior Electrical, Instrumentation & Controls Engineer
Veolia | North America
Oakville, ON
- Full-time
As part of the Electrical, Instrumentation & Controls (EI&C) Engineering, you will work collaboratively
Added 38 mins ago
HI
Data Center - Principal Process Engineer
H2O Innovation
Oakville, ON
- $110,000 to $120,000 CAD / year
- Full-time
H 2 O innovation is looking for Senior Process Engineer anywhere in North America! This professionnal will be in charge of the process design throughout the entire lifecycle of projects,…
Added 38 mins ago
B&
Project Manager - Electrical
Black & McDonald Limited
Toronto, ON · Greater Toronto Area, ON
- $80,000 to $110,000 CAD / year
- Full-time
Black & McDonald’s Electrical ICI Construction team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for…
Added 38 mins ago
E
Project Engineer - Water & Wastewater
EXP
Brampton, ON
- Full-time
…strong background in water and wastewater linear infrastructure projects. The ideal candidate will have hands-on experience in the design and coordination of watermains and sanitary sewers…

WSP in Canada

Executive Assistant

St. Catharines, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $$70,600 - $97,200

NB, NL, NS, PE & QC: $$69,900 - $92,900

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

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More about this job

Responsibilities

Provide confidential, high-level administrative support to two executive leaders, including managing complex calendars, travel, expenses, meetings, communications, and briefing materials. Coordinate strategic initiatives, track action items, maintain stakeholder relationships, and support special projects and administrative colleagues.

Requirements

Candidates should have 10 or more years of administrative experience in a large, complex organization, including more than five years supporting senior executives. Advanced Microsoft 365 proficiency, strong organizational and communication skills, discretion, and the ability to manage competing priorities are required; post-secondary education, professional-services experience, ERP experience, and English-French bilingualism are assets.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Meeting Coordination
Presentation Preparation
Report Writing
Stakeholder Relations
Confidentiality
Prioritization
Organization
Communication
Microsoft 365
Outlook
PowerPoint
Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Leadership Team
Administrative Support
Calendar Management
Travel Arrangements
Expense Reports
Executive Meetings
Leadership Events
Strategic Initiatives
Communications
Presentations
Reports
Briefing Documents
Meeting Notes
Action Items
Stakeholder Relations
Microsoft 365
Outlook
PowerPoint
Excel
Teams
SharePoint
Oracle
ERP Systems
Professional Services
Confidential Information
Business Administration
English-French Bilingualism

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