Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 21, 2026

Hiring at a glance

View jobs

Open jobs: 4,537
Employers: 2,144

Advertised starting pay

Average starting payCAD / year: $66,938Across 293 listings
Average starting payCAD / hour: $28.24Across 166 listings
Average starting payUSD / year: $83,502Across 20 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%65 listings
Hybrid: 16%717 listings
On-site: 82%3,726 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (245), HealthCareersInSask.ca (57), Provincial Health Services Authority (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Save this search

Added 3 months ago
Senior Procurement Officer
Lycopodium
Mississauga, ON
Full-time
Added 7 days ago
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Toronto, ON
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Department/Location: MPP Jennie Stevens, St. Catharines (Queens Park Office)
Added 17 days ago
Receptionist I (2026-0900)
Carewest Innovative Healthcare
Calgary, AB
Position Status: Casual Location: Sarcee, Administration BW Hours: 0.00 FTE: 0.00 Shift: N/A (Casual) Shift Times: 1630-2030/1000-1815/0815-1630 Union: Non Union GSS Rate of Pay: According…
Added 1 month ago
HEAD OFFICE ADMINISTRATOR
Duka Property Management Inc.
Mississauga, ON
Full-time
Be the organizational force that keeps Duka’s head office running with clarity, precision, and purpose.
Added 7 days ago
Administrative Assistant, Condo Team
TDS Personnel
Toronto, ON · North York, ON
$55,000 to $65,000 CAD / year
Full-time
…on a 10-12 month contract basis. This role is five days in office and the hours are 8:30am to…
Added 7 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Rosthern, SK
Part-time
Added 7 days ago
Office Clerk
Ricoh
Vancouver, BC
Full-time
Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail
Added 7 days ago
Unclaimed Property Administrator
Manulife
Toronto, ON · Kitchener, ON · Waterloo, ON · Montreal, QC · Halifax, NS
Full-time
Added 7 days ago
Administrative Clerk
Doman Building Materials Group Ltd
Blainville, QC
Full-time
Reporting to the Director of Administration, the Administrative Clerk is responsible for the day-to-day administrative duties related to the Distribution Centre to maximize the…
Added 7 days ago
Library Page
The Corporation of the County of Lambton
ON
Part-time
Added 10 days ago
Materials Coordinator
Alamos Gold Inc.
Lynn Lake, MB
Full-time
Added 7 days ago
Adjoint administratif ou adjointe administrative
IAMGOLD
Val-d'Or, QC
Added 7 days ago
Administrative Clerk
Doman Building Materials Group
Blainville, QC
Full-time
Reporting to the Director of Administration, the Administrative Clerk is responsible for the day-to-day administrative duties related to the Distribution Centre to maximize the…
Added 7 days ago
Information & Privacy Officer- Information & Privacy Office, IMG
CAMH
Toronto, ON
Added 7 days ago
General Office Clerk - Nutrition and Food Services
Nova Scotia Health Authority
Kentville, NS
Internship
Reporting to the Manager and/or Food Service Supervisor or delegate, the General Office Clerk is responsible for carrying out assigned clerical functions within the Nutrition and Food…
Added 7 days ago
Managing Director, Corporate Finance Group
BMO
Winnipeg, MB · Calgary, AB · CALG
Full-time
Added 7 days ago
General Office Clerk - Nutrition and Food Services
Nova Scotia Health and IWK Health
Kentville, NS
Reporting to the Manager and/or Food Service Supervisor or delegate, the General Office Clerk is responsible for carrying out assigned clerical functions within the Nutrition and Food…
Added 7 days ago
Human Resources Administrator, Human Resources (Permanent, Part-Time)
Northumberland Hills Hospital
Cobourg, ON
Part-time
Added 7 days ago
Administrative Assistant, PHSA Laboratory
Provincial Health Services Authority
New Westminster, BC
Full-time
Added 7 days ago
Administrative Assistant I - Ophthalmology Office
University Health Network
Toronto, ON
Full-time
Added 1 month ago
Administrative Coordinator (Professional Development Operations)
CPABC Vancouver Chapter
Vancouver, BC
Full-time
Added 1 month ago
Dental Receptionist/Dental Office Administrator
Dr. Seema Steffens Family and Cosmetic Dentistry
Mississauga, ON
Full-time
About Us: Dr. Seema Steffens’ Dental Office is an established, reputable, and patient-focused dental practice committed to delivering the highest quality dental care in a warm and welcoming…
Added 8 days ago
Operations Supervisor
The Seaboard Transport Group
Corner Brook, NL
Full-time
Added 8 days ago
Operations Supervisor
The Seaboard Transport Group
St. John's, NL
Full-time
Added 12 days ago
Operations Supervisor
Highlight Motor Group
Toronto, ON · Greater Toronto Area, Canada
Full-time

WSP in Canada

Executive Assistant

Mississauga, ON, Canada

Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 8, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job Description

What if you could redefine what’s possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
Coordinate domestic and international travel arrangements, accommodations, and logistics
Prepare and process expense reports and related documentation
Organize and support executive meetings, leadership events, and strategic initiatives
Draft, coordinate, and distribute communications on behalf of executive leaders
Prepare meeting materials, presentations, reports, and briefing documents
Capture meeting notes, track action items, and ensure follow-through on key commitments
Build and maintain strong working relationships with internal and external stakeholders
Collaborate with administrative professionals across the business and provide backup support when required
Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP

Post-secondary education in Business Administration or a related field is considered an asset
Ten (10)+ years of administrative experience within a large, complex organization
More than five years supporting senior executives or executive leadership teams
Experience supporting leaders in a professional services environment is considered an asset
Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
Strong presentation, document preparation, and reporting capabilities
Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
Strong attention to detail and commitment to delivering high-quality work
Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
Demonstrated discretion and professionalism when handling confidential and sensitive information
Resourceful, proactive, and able to work independently with minimal supervision
Experience with Oracle or other ERP systems is considered an asset
Bilingualism in English and French is considered an asset

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $

MB & ON: $

NB, NL, NS, PE & QC: $

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

At WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.

If you're an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to two members of the Canadian Executive Leadership Team, managing complex calendars and strategic activities. Responsibilities include coordinating travel, preparing executive communications, and tracking action items to drive organizational effectiveness.

Requirements

Requires over 10 years of administrative experience, with at least five years supporting senior executives in a large, complex organization. Proficiency in Microsoft 365 is essential, and experience in professional services or bilingualism in English and French is considered an asset.

Skills

Calendar Management
Executive Support
Travel Coordination
Expense Reporting
Microsoft 365
Stakeholder Management
Document Preparation
Confidentiality
Professional Communication
Organization
Oracle
ERP Systems
Bilingualism
Project Support
Meeting Coordination

Benefits

Flexible work
Work-life balance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Professional Services
Microsoft 365
Outlook
PowerPoint
Excel
Teams
SharePoint
Oracle
ERP
Administrative Support
Executive Operations
Stakeholder Engagement
Business Administration
Strategic Initiatives
Travel Logistics
Expense Management
Bilingual
Confidentiality
Greater Toronto Area

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