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Added 9 mins ago
NC
Cross Border Administrative Assistant
Numis CPAs Inc.
AB · Edmonton, AB
- Full-time
NUMIS CPAs Inc is looking for a detail oriented and proactive Cross Border Administrative Assistant to support our Cross Border team and Edmonton Office. This role is ideal for someone who…
Added 9 mins ago
IH
Administrative Assistant | IH Quality
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a term specific full-time Administrative Assistant to provide confidential administrative support functions to the IH Quality team located at the Community Health…
Added 9 mins ago
DH
Assistant Director of Finance and Accounting
Delta Hotels and Resorts®
Vancouver, BC
- Full-time
The Assistant Controller manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit…
Added 24 mins ago
K
Summer Students - Corporate
Keyera
Calgary, AB
- Full-time
Support the Finance and Investor relations teams with all aspects of investor relations, treasury functions and financial planning/forecasting
Added 39 mins ago
N
Senior Accountant
NPAworldwide
Toronto, ON
- Full-time
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Added 39 mins ago
PC
Manager, Processing - London, ON
Premier Canada Assurance
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- Full-time
…consistent ways of working and partner closely with Underwriting, Finance and other business teams to keep work moving and service standards…
Added 39 mins ago
N
Senior Accountant
NPAworldwide
Toronto, ON · North York, ON
- Full-time
You are the accounting lead on the ground in Markham, but you are never on your own. A full finance team at the parent company, including a Controller and Assistant Controller, is actively…
Added 39 mins ago
N
Senior Accountant
NPAworldwide
Markham, ON
- Full-time
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Added 39 mins ago
Assistant Manager, Structured Finance - Settlements & Clearing (GWO)
Scotiabank
Toronto, ON
Contributes to the overall success of the Structured Finance team within Settlements & Clearing, GWO in Canada, ensuring specific individual goals, plans, initiatives are executed /…
Added 1 hour ago
PE
Controller
PRI Engineering
Mississauga, ON
- Full-time
…financial reporting across the group's entities, and to build the finance function the group needs as it grows toward 300…
Added 1 hour ago
Assistant Manager, Asset Servicing - Corporate Actions (12-Month Contract GWO)
Scotiabank
Toronto, ON
…business strategies, objectives, and operational priorities. The Assistant Manager is responsible for the accurate and timely processing of corporate action events within one or more…
Added 1 hour ago
Assistant Manager, Derivative Settlements Operations, Settlements & Clearing (18-Month Contract GWO)
Scotiabank
Toronto, ON
Added 1 hour ago
KB
Executive Assistant
Kent Building Supplies
Saint John, NB
- Full-time
We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our…
Added 1 hour ago
II
Assistant
Incorporations Inc.
Calgary, AB
- Part-time
Role Description This part-time Assistant role is an on-site position based in Calgary, AB. The Assistant will support daily administrative and corporate service tasks, including preparing,…
Added 1 hour ago
SA
Office Assistant – Outpatient Addictions Program – Temporary Full Time
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- Full-time
Added 1 hour ago
BG
Human Resources Administrative Assistant
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Burnaby, BC
- Full-time
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Added 1 hour ago
CE
Accounting & Front Desk Assistant
CLEAR Environmental Solutions
Calgary, AB
- Full-time
…individual to fill the full-time position of Accounting & Front Desk Assistant, located in Calgary, Alberta. The primary focus of this role is supporting administrative and accounting…
Added 2 hours ago
S
Assistant Manager, Derivative Settlements Operations, Settlements & Clearing (18-Month Contract GWO)
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Toronto, ON
- Contract
Added 2 hours ago
S
Business Assistant
SaskPower
Estevan, SK
- Contract
Added 2 hours ago
WI
Project Assistant, Buildings M&E
WSP in Canada
Vancouver, BC
- Full-time
As a Project Assistant, Mechanical and Electrical Engineering, based in our Vancouver office, you'll support the Buildings mechanical and electrical engineering team across active projects…
Added 2 hours ago
EG
Administrative Assistant
Emterra Group
Regina, SK
- Full-time
Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor…
Added 2 hours ago
HR
Assistant Financial Controller
Horizon Recruitment Inc
Vancouver, BC
- $120,000 to $140,000 CAD / year
- Full-time
Horizon Recruitment is recruiting for an Assistant Controller to join a growing, privately held construction company in downtown Vancouver. This is an exciting opportunity to join an…
Added 2 hours ago
KA
Childcare Assistant Director- Cy Becker
Kepler Academy Early Learning & Child Care
AB · Edmonton, AB
- Full-time
Assistant Directors will promote excellence in the delivery of Kepler Academy’s core foundation. You will promote and provide a positive work environment, relevant feedback, communication…
Added 2 hours ago
S
Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Based in Toronto, the Executive Assistant is a key member of the Credit team, supporting professionals from partners and principals to associates. This person will keep the team connected…
Added 2 hours ago
LL
Accounting Assistant
Litco LSO
Calgary, AB
- Full-time
Hold a high school diploma (required); post-secondary education in Accounting, Finance, Trust accounting, or a related field is not required but considered an asset

WSP in Canada

Project Assistant, Buildings M&E

Vancouver, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Description

What if you could redefine what's possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Make Every Project Connection Count

Bring organization, curiosity, and momentum to a Buildings team delivering mechanical and electrical engineering solutions that support safer, smarter, and more sustainable places. Your contribution will help technical teams stay coordinated and focused on creating value for clients and communities.

As a Project Assistant, Mechanical and Electrical Engineering, based in our Vancouver office, you'll support the Buildings mechanical and electrical engineering team across active projects and proposals. You'll coordinate project information, documents, schedules, meetings, and financial administration while working with engineers, designers, project managers, clients, and other disciplines to keep delivery organized, accurate, and responsive.

Your Impact

Coordinate project documentation, correspondence, meeting records, action lists, and deliverable tracking so mechanical and electrical engineering teams can work efficiently and meet commitments.
Support project managers with schedules, budgets, invoicing, change tracking, forecasts, and internal reporting that strengthen responsible project delivery.
Produce well-organized proposals, reports, presentations, specifications, and client-ready materials using WSP templates and quality processes.
Collaborate with engineers, designers, project controls, finance, and multidisciplinary partners to maintain clear information flow across Buildings projects.
Manage document control activities, including file structures, submissions, transmittals, review workflows, and records in project collaboration platforms.
Strengthen the team behind every design.

The Skills That Set You Apart

Education in business administration, project coordination, engineering technology, or a related discipline, or equivalent practical experience supporting technical projects.
Experience coordinating documents, schedules, meetings, invoices, proposals, or project records within engineering, architecture, construction, or another professional services environment.
Proficiency with Microsoft 365 applications, particularly Word, Excel, PowerPoint, Outlook, and Teams, to prepare accurate documents and track project information.
Familiarity with document management and collaboration platforms such as SharePoint, Autodesk Construction Cloud, Newforma, or equivalent systems.
Ability to organize competing deadlines, maintain accurate records, handle confidential information, and identify missing inputs before they affect delivery.
Working knowledge of project financial administration, quality-control workflows, and technical document formatting is an asset.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it's across the country or around the globe, we'll help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $51,800 to $68,600
MB & ON: $47,200 to $65,00
NB, NL, NS, PEI & QC: $46,800 to $62,100

Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Turn Coordination into Progress

Help mechanical and electrical engineering teams transform plans, decisions, and details into spaces that work better for people. Your coordination will create the momentum behind dependable project delivery.

Make every project detail count.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .

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More about this job

Responsibilities

Coordinate project documents, correspondence, schedules, meetings, deliverables, and records for the Buildings mechanical and electrical engineering team. Support project managers with budgets, invoicing, forecasts, proposals, reporting, document control, and collaboration across technical and multidisciplinary teams.

Requirements

Candidates should have education in business administration, project coordination, engineering technology, or a related discipline, or equivalent practical experience supporting technical projects. Relevant coordination experience, proficiency with Microsoft 365, strong organizational and record-keeping abilities, and familiarity with document management platforms are sought; financial administration and quality-control knowledge are assets.

Skills

Project Coordination
Document Control
Project Documentation
Schedule Coordination
Meeting Coordination
Project Financial Administration
Budget Tracking
Invoicing
Proposal Preparation
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Buildings
Mechanical Engineering
Electrical Engineering
Project Coordination
Project Documentation
Document Control
Project Schedules
Project Budgets
Invoicing
Change Tracking
Forecasting
Internal Reporting
Proposal Preparation
Technical Document Formatting
Quality-Control Workflows
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Autodesk Construction Cloud
Newforma
Project Collaboration Platforms
Transmittals
Deliverable Tracking
Engineering
Architecture
Construction

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