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Added 1 hour ago
Senior Network Administrator -CVH Telecommunication Services
Trillium Health Partners
Mississauga, ON
Full-time
As an integral member of the Network Services team, the Senior Network Administrator will actively contribute to developing and maintaining the high-level design plans for the enterprise…
Added 3 hours ago
Business Systems & Automation Developer
optiBPO
NB · Chiasson Office, NB
Full-time
Act as day-to-day HubSpot administrator: properties, pipelines, association labels, workflows, permissions, integrations and data quality.
Added 8 hours ago
Executive Administrator
Hydro One Networks Inc
Markham, ON
Manage and be responsible for the provision of administrative and support services relative to communications, project coordination and records management. Contribute towards the effective…
Added 15 hours ago
Childcare Supervisor – Waterfront Montessori Children’s Centre (WMCC)
Montessori Teachers College
Toronto, ON
Full-time
Work in collaboration with WMCC’s part-time administrator who supports bookkeeping, payroll, paperwork, and project management
Added 2 days ago
Senior Project Administrator-Workplace Services Coordinator
OXARO Inc.
Ottawa, ON
Contract
Receive, respond to, and triage inquiries related to workplace services, office facilities, accommodations, and workplace procedures, escalating issues as appropriate.
Added 1 day ago
Senior Mechanical Estimator
Worley
Edmonton, AB
Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 1 day ago
National Gender-Based Violence Project Facilitator/ Administrator
Jobbe
Halifax, NS
Contract
Program: Targeted Programming, Immigrant Services
Added 6 days ago
Systems Administrator
University of Victoria
Victoria, BC
Full-time
Reporting to the Associate Director, Data Centre Services, the Systems Administrator works as part of a team to design, build, and ensure the operational effectiveness and security of the…
Added 25 days ago
Office Administrator
Jewish Federation of British Columbia (JFBC)
Vancouver, BC · Greater Vancouver Metropolitan Area
Internship
Camp Miriam seeks a talented and self-motivated candidate for the role of Office Administrator in our Vancouver Office. The Office Administrator ensures the smooth operation of Camp…
Added 7 days ago
Lead Infrastructure Architect
Financial Services Regulatory Authority (FSRA)
Toronto, ON · FSRA Head Office
Full-time
At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based…
Added 10 days ago
Project Administrator - Security Solutions
Convergint Technologies Ltd
Calgary, AB
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Calgary, AB location. As the Project Administrator, you…
Added 3 days ago
Branch Administrator - Hamilton
PTW Energy Services
Hamilton, ON
Full-time
We are seeking a Branch Administrator to join our team in Hamilton, Ontario. This role involves supporting daily branch operations through administrative coordination, accounting support,…
Added 2 days ago
Senior Estimator
Worley
Edmonton, AB
Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 2 days ago
Project Administrator
Maven Consulting Limited
North Vancouver, BC
$60,000 to $75,000 CAD / year
Full-time
As we continue to grow, we're looking for a Project Administrator to play a key role in supporting the administrative backbone of our project delivery. Sitting within our Corporate Services…
Added 2 days ago
Project Administrator
Maven Consulting Limited
Remote, Canada
Full-time · Remote
As we continue to grow, we’re looking for a Project Administrator to play a key role in supporting the administrative backbone of our project delivery. Sitting within our Corporate Services…
Added 3 days ago
Administrator, Exams (Temporary 18-month contract, Full-time)
SkilledTradesBC
Richmond, BC
Full-time
We are currently looking for one (1) Exam Administrator for a temporary 18 – month contract full-time role.
Added 3 days ago
Program Manager- Adults Services
Pacific Coast Community Resources
Courtenay, BC
Temporary
At Pacific Coast Community Resources, we have provided personalized services to people living with diverse abilities since 1990. Today we offer our services throughout many communities in…
Added 2 days ago
Site Administrator
Carlson Construction Group
North Vancouver, BC
$70,000 to $75,000 USD / year
Contract
Site Administrator – Neptune Terminal Project
Added 3 days ago
Manager, Facilities & Building Operations
Inn From The Cold
Calgary, AB
Full-time
Reports to Vice President, Operational Services
Added 3 days ago
Project Manager
Government of Alberta
Calgary, AB
Construction Contract Administrator Certification or Project Management Certification
Added 2 days ago
Salesforce Developer (35880)
Myticas Consulting
ON · Ontario, Canada
Contract
Develop Salesforce integration components using Apex, Named Credentials, External Services, Platform Events and Flow, as appropriate.
Added 2 days ago
Operations Manager
BOXX Modular (Canada)
Stoney Creek, NB
Full-time
…differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to…
Added 2 days ago
Senior Contract Administrator
Metrolinx
Canada
Full-time
Our Enterprise Commercial Management Office is seeking a Senior Contract Administrator to provide contract planning, management and administration services for large scale, high profile and…
Added 3 days ago
Organizational Development Specialist
Extendicare
Markham, ON · Extendicare (Canada) Inc (Steeles Ave.)
Full-time
Serve as the Learning Management System (Workday Learning) administrator, managing course catalogs, learning assignments, enrollments, learning campaigns, reporting, testing etc.
Added 2 days ago
Recreation and Volunteer Services Supervisor
Hastings County
Bancroft, ON
Full-time
Centennial Manor has an opening for a permanent full-time Recreation and Volunteer Services Supervisor - Centennial Manor, Bancroft. This is a non-unionized position reporting to the…

WSP

Senior Project Administrator

Toronto, ON, Canada

Job type: Full-time
Experience: 7+ years of experience in project administration, office management, executive support, operational coordination, or a similar professional environment.
Posting language: English
Posted: Aug 26, 2026

Apply About employer

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Original job description

What if you could redefine what’s possible?

With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Build the Future with Us

Step into a role where project coordination, office operations, and exceptional service come together to support the success of our people, clients, and projects.

As a Senior Project Administrator, you will serve as a key operational partner to project teams while helping create a welcoming, professional, and efficient workplace environment. Acting as both a trusted administrative resource and a central point of contact for employees, clients, candidates, and business partners, you will play an important role in supporting day-to-day operations, coordinating project activities, managing office services, and enhancing the overall employee and client experience.

This opportunity is ideal for an experienced professional who thrives in a fast-paced environment, enjoys building relationships, and takes pride in creating structure, efficiency, and memorable first impressions that contribute to organizational success.

Your Impact

Provide an exceptional first impression by welcoming visitors, clients, and candidates while representing WSP’s culture and values.
Coordinate administrative support across multiple projects, including documentation management, reporting, scheduling, invoicing assistance, and deliverable tracking.
Manage workplace and office operations, ensuring efficient coordination of facilities, meeting spaces, suppliers, and office resources.
Support project managers and business leaders through the preparation of reports, presentations, correspondence, and project documentation.
Facilitate onboarding activities and candidate visits in collaboration with Talent Acquisition and business leaders.
Monitor administrative and project-related activities to help ensure deadlines, reporting requirements, and business processes are completed accurately and efficiently.
Build collaborative relationships across teams while providing proactive support that enables successful project delivery and positive client outcomes.
Identify and implement opportunities to improve administrative processes, workplace experience, and operational effectiveness.

The Skills That Set You Apart

7+ years of experience in project administration, office management, executive support, operational coordination, or a similar professional environment.
Demonstrated experience managing workplace operations, reception services, facilities coordination, or front-of-house responsibilities.
Strong knowledge of project administration practices, including documentation control, reporting, scheduling, invoicing support, and stakeholder coordination.
Exceptional client service and interpersonal skills with the ability to interact confidently and professionally with employees, executives, clients, vendors, and candidates.
Proven ability to manage competing priorities while maintaining exceptional organization, accuracy, and attention to detail.
Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
Strong professional judgment and discretion when handling confidential business and employee information.
Experience within engineering consulting, architecture, construction, professional services, or project-based organizations is considered an asset.

Why Choose WSP?

Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $60,100 – $79,600
MB & ON: $54,800 – $75,400
NB, NL, NS, PE & QC: $54,200 – $72,000

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Ready to Create Exceptional Experiences?

Join WSP and play a vital role in helping our teams, projects, and clients succeed. Your ability to keep operations running smoothly, build meaningful relationships, and create a welcoming and organized workplace will have a lasting impact across the business.

Apply today and bring your administrative expertise, professionalism, and passion for service to a team that's shaping the future of communities across Canada.

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here.

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here.

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More about this job

Responsibilities

The Senior Project Administrator will coordinate administrative support across multiple projects, including documentation, reporting, and scheduling. They will also manage workplace operations and serve as a central point of contact for clients, employees, and business partners.

Requirements

Candidates must have 7+ years of experience in project administration, office management, or executive support. Proficiency in Microsoft Office and strong interpersonal skills are required to manage competing priorities effectively.

Skills

Project administration
Office management
Executive support
Operational coordination
Documentation management
Reporting
Scheduling
Invoicing
Stakeholder coordination
Client service
Microsoft Office
Facilities coordination
Data entry
Communication
Attention to detail

Benefits

Flexible work
Work-life balance
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Office Management
Executive Support
Operational Coordination
Documentation Control
Reporting
Scheduling
Invoicing
Stakeholder Coordination
Client Service
Microsoft Office
Facilities Coordination
Onboarding
Talent Acquisition
Engineering Consulting
Architecture
Construction
Professional Services
Project Management
Workplace Operations
Reception Services
Front-of-house
Data Management
Business Processes
Confidentiality

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