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Added 44 mins ago
UO
Lead Coordinator, Program Management
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Using a wide range of tools, techniques, and skills, the Lead Coordinator supports the planning, administration, coordination, and evaluation of projects and initiatives for the Office of…
Added 1 hour ago
AH
Coordinator, Community Engagement
Argonauts Holdings Limited Partnership
Toronto, ON · MLSE Launchpad
- Full-time
As the Community Engagement Coordinator, you will be responsible for the overall positive experience of the MLSE LaunchPad members participating in our amazing programs, cool opportunities…
Added 1 hour ago
AH
Integrated Commercial Marketing Coordinator
Argonauts Holdings Limited Partnership
Toronto, ON · Scotiabank Arena
- Full-time
Coordinator, Integrated Commercial Marketing – Basketball Vertical (Toronto Raptors & Raptors 905)
Added 2 hours ago
SD
Manager, Acquisition Operations
Shoppers Drug Mart
Toronto, ON
- Full-time
…pharmacy acquisitions at Shoppers Drug Mart. Reporting to the Senior Director, Acquisitions & Business Development, this role is responsible for the hands-on management of operational…
Added 2 hours ago
GI
Bid Coordinator
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid…
Added 4 hours ago
G
Project Coordinator - Buildings
Graham
Toronto, ON
- Full-time
Graham is actively recruiting for a Project Coordinator to support the Buildings Division. Reporting to the Project Manager, this role is integral to coordinating, scheduling, quantity…
Added 4 hours ago
B-
Coordinator, Warehouse
B2Gold - Nunavut
NU · Nunavut, Canada
- Full-time
B2Gold is a responsible international senior gold producer headquartered in Vancouver, Canada. Founded in 2007, today, B2Gold has operating gold mines in Canada, Mali, Namibia and the…
Added 5 hours ago
K
Partner Administrative Assistant, Deals Advisory
KPMG
ON · Toronto, Ontario
- Full-time
Provide administrative support to partners, senior managers, managers and client service teams.
Added 5 hours ago
Programmer Analyst II
City of Regina
Regina, SK
This position reports to the Coordinator Geospatial Technical Services. The position will be working with other employees, so excellent interpersonal skills such as conflict resolution,…
Added 5 hours ago
Programmer Analyst II
City of Regina
Regina, SK
This position reports to the Coordinator Geospatial Technical Services. The position will be working with other employees, so excellent interpersonal skills such as conflict resolution,…
Added 6 hours ago
C
Manager, Continuity & Response
Clio
Calgary, AB · Burnaby, BC · Vancouver, BC · Toronto, ON
- Full-time
…follow-through that turns lessons into durable improvements. You are a coordinator and a program leader - your job is to make sure the right people, playbooks, and structures are in place…
Added 6 hours ago
F
Marketing & Business Development Specialist (Marketing Department)
Fasken
AB · Calgary, AB
- Full-time
…Support approved activations in collaboration with the Marketing Coordinator and relevant…
Added 6 hours ago
AG
SAP Site Business & Integration Analyst
Alamos Gold Inc.
Dubreuilville, ON
- Full-time
The SAP Site Business & Integration Analyst supports the Senior Coordinator in maintaining effective, integrated, and reliable SAP-enabled business processes at the Island Gold District.…
Added 7 hours ago
Coordinator, Warehouse
B2GOLD
NU
B2Gold is a responsible international senior gold producer headquartered in Vancouver, Canada. Founded in 2007, today, B2Gold has operating gold mines in Canada, Mali, Namibia and the…
Added 7 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assists Senior research staff with the ethics and regulatory tasks,
Added 7 hours ago
SS
Project Estimator (Residential)
Summit Search Group
Winnipeg, MB
- Full-time
Added 7 hours ago
SE
Sales Execution Project Coordinator
Schneider Electric
Calgary, AB · Milton, ON
- Full-time
Join Schneider Electric's Canadian Secure Power Cloud & Service Provider (C&SP) team as a Sales Execution Project Coordinator. In this role, you will support the execution of customer…
Added 8 hours ago
WW
Project Coordinator
White Widget
MB · Back, MB
- Full-time
…"leading" projects in the traditional sense. You'll be supporting senior engineers who each own multiple client projects. Your job is to amplify their capacity by handling all the execution…
Added 8 hours ago
ER
Senior Sales Coordinator
Empire Roofing
Georgetown, ON
- Full-time
We are looking for an experienced and detail-oriented Senior Sales Coordinator to support our Sales Manager and commercial sales team. This role is responsible for coordinating sales…
Added 8 hours ago
W
Creative Operations Coordinator
Wynford
Toronto, ON
- Full-time
The Creative Operations Coordinator is the operational backbone of Wynford’s Creative team.
Added 8 hours ago
TP
Executive Coordinator
TDS Personnel
Markham, ON
- $30 to $34 CAD / hour
- Temporary
Our client, a professional services firm located close to Markham is seeking an Executive Coordinator to provide support to a small group of senior leaders while helping ensure the smooth…
Added 8 hours ago
PC
Construction Project Manager
Pursuit Collection
Banff, AB · Calgary, AB · CAN - Banff Office (Operations)
- Full-time
Work closely with the project coordinator in terms of template updates and reporting
Added 9 hours ago
OI
Senior Events Coordinator, Live Events
Outhire Inc.
Toronto, ON · North York, ON
- $80,000 to $100,000 CAD / year
- Full-time
A senior coordination role requiring independent judgment and decisive execution under pressure, bridging operations and finance while managing crew scheduling, logistics coordination, and…
Added 9 hours ago
DC
Coordinator, Professional Services (Consultant) Contracts & Security
Defence Construction Canada
Halifax, NS
- Contract
The Coordinator, Professional Services (Consultant) Contracts & Security, manages and administers low-risk professional services contracts or supports senior contract coordinators on higher…
Added 9 hours ago
MC
Senior Project Manager
Mirabelli Corporation
Toronto, ON · North York, ON
- Full-time
Role Description The Senior Project Manager is a full-time, on-site role based in North York, ON. This role is responsible for leading end-to-end project delivery for commercial and retail…

Wynford

Creative Operations Coordinator

Toronto, ON, Canada

The base salary range for this role is $50,000 - $55,000 annually. · Full-time

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Job details

Pay: The base salary range for this role is $50,000 - $55,000 annually.
Job type: Full-time
Apply by: Apr 5, 2027
Experience: 2-3 years of experience in project coordination, operations, financial administration, production coordination or a similar role.
Posting language: English
Posted: Oct 7, 2026

Original job description

About Wynford

At Wynford, we create live and digital experiences for Fortune 100 and emerging clients, from incentive travel and large-scale events to workshops and product launches.

Our Creative team supports multiple clients, programs, vendors, budgets and timelines at once. This role helps keep the operational side of that work organized, accurate and moving.

About the Role

The Creative Operations Coordinator is the operational backbone of Wynford’s Creative team.

Reporting to Sr Manager, Creative & Production and working closely with the Creative Manager, you will take ownership of the financial administration, project tracking, documentation, inventory and follow-up that support creative work across multiple programs. This role primarily supports Creative Operations while also providing dedicated administrative support to the Production team. Approximately 70% of the role will focus on Creative Operations and 30% will support Production through Budget Tracker maintenance, Playbook creation and updates, invoice processing, and related administrative coordination.

This is not a graphic design, Producer, onsite production, or project management role. It is an operational and administrative coordination position supporting both Creative and Production. Your contribution is making sure the team has the right information, records, and operational support to do its work effectively, while catching gaps and discrepancies before they create delays, rework or unnecessary costs.

The base salary range for this role is $50,000 - $55,000 annually.

This May Be a Fit If

You like making sure details, records and numbers are right.
You naturally notice missing information, inconsistencies, and things that don’t quite add up.
You follow things through rather than assuming someone else will pick them up.
You are comfortable asking questions and following up when information is missing.
You can manage several small priorities without losing track of them.
You enjoy helping a team run well behind the scenes.
You look for practical ways to make routine work clearer and easier.

This Role May Not Be a Fit If

You are looking for a graphic design, creative production or onsite event role.
You are looking for a project management position with ownership of client deliverables and overall project timelines.
You prefer to wait for directions rather than follow up, ask questions, and keep work moving.
You are uncomfortable working with invoices, purchase orders, spreadsheets or financial details.
You find it difficult to keep records, trackers and documentation current while managing competing priorities.
You tend to let missing information sit rather than following up or escalating it.
You prefer to work independently with limited interaction across different teams.
Detail-heavy administrative work is not something you enjoy.

What You’ll Own

Financial Administration

Create and maintain purchase orders.
Process supplier and freelancer invoices and ensure they are assigned to the correct projects.
Maintain accurate financial records and supporting documentation.
Identify invoice, PO or project-cost discrepancies and raise them for resolution.
Support the creation, maintenance, and administrative processing of new budgets, re-costs, and reconciliations in collaboration with the Creative Manager and Senior Manager, Creative & Production.

Production Administrative Support

Create and maintain Production Budget Trackers using project and cost information provided by Producers and Production leads.
Create, format, and update Production Playbooks
Process Production supplier and freelancer invoices and ensure they are assigned to the correct projects.
Follow up on missing Production documentation, approvals, invoice details, and supporting information.

Project Tracking and Information

Keep project trackers, task boards and supporting documentation current and accurate.
Make sure required project information and documentation are received and organized.
Follow up with Event Solutions and other stakeholders when information is missing or incomplete.
Flag and escalate gaps that may affect timing, cost or delivery.
Maintain organized project files, records, templates and version control.

Inventory and Supplies

Maintain monthly inventory tracking and reporting.
Monitor Creative department paper stock, materials and supplies.
Coordinate replenishment so required materials are available when needed.
Maintain accurate records of inventory levels and usage.

Process and Documentation

Maintain team templates, SOPs, trackers and workflow documentation.
Identify recurring administrative or workflow issues and suggest practical improvements.
Support internal reporting, project debriefs and documentation.
Update tools, templates and processes based on agreed changes and lessons learned.

Cross-Team Follow-Through

Support the flow of information between Creative, Production, Event Solutions, Finance, vendors and freelancers.
Follow up on outstanding documentation, approvals and required information.
Keep the appropriate people informed when an issue is delaying progress or requires a decision.
Help ensure Creative receives complete and accurate information so work can start with fewer surprises and less rework.

What Success Looks Like

Within your first 6-12 months:

Purchase orders, invoices and financial records are accurate and processed on time.
Project trackers, files and documentation reliably reflect current status.
Missing information is identified and followed up on before it causes delays or rework.
Financial discrepancies are caught early rather than during final reconciliation.
Inventory records are accurate and required materials are available when needed.
The Creative Manager spends less time on routine administrative follow-up.
Templates, trackers and processes are kept current and useful.
You have become a reliable operational resource for both the Creative and Production teams while supporting effective coordination with Event Solutions and Finance.

What You Bring

2-3 years of experience in project coordination, operations, financial administration, production coordination or a similar role.
Experience working with purchase orders, invoices, reconciliations, budgets or financial documentation.
Strong Excel and general Microsoft Office skills.
Strong attention to detail and comfort working with numbers.
Excellent organization and the ability to manage several competing priorities.
Good judgment about when to solve an issue, ask for clarification or escalate.
Confidence following up with colleagues and external partners when information is missing.
Strong written and verbal communication skills.
Experience in events, production, marketing, an agency or a creative environment would be helpful but is not required.
Experience with project management tools such as Smartsheet, Trello, Monday.com or Asana is also helpful. We can teach you Wynford’s specific systems, processes and event terminology.

What We Offer

Total Compensation: Competitive salary with a comprehensive benefits package.

Hybrid Work Environment: Flexibility with a hybrid working structure to support work/life balance.

Dog-Friendly Office: Bring your furry friend to work for good vibes.

Time Off: Enjoy paid time off, including a winter holiday closure, birthday off, and additional personal time.

Professional Development: Access monthly training, industry memberships, and learning opportunities.

Wellness: Benefit from health & dental plans, fitness discounts, and an annual stipend for your wellness needs.

Bonuses & Incentives: Participate in a company-wide bonus structure and recognition programs like the WynList Awards.

Extra Perks: Enjoy discounts on activities, retail stores, team lunches, and fun off-site gatherings to keep the team spirit high.

Interested?

Send your resume and cover letter to jobs@wynfordtwg.com or apply via LinkedIn.

In your cover letter, tell us what interests you about the opportunity and what kind of operating environment helps you do your best work.

At Wynford, we’re committed to creating an inclusive workplace where every voice is valued. We welcome applications from all qualified candidates and will provide accommodation throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

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More about this job

Responsibilities

Manage financial administration for Creative and Production, including purchase orders, invoices, budgets, reconciliations, and accurate supporting records. Maintain project trackers, documentation, inventory, templates, and playbooks while following up across teams to resolve missing information and flag issues.

Requirements

Requires 2–3 years of experience in project coordination, operations, financial administration, production coordination, or a similar role, along with experience handling financial documents such as purchase orders, invoices, budgets, or reconciliations. Candidates should have strong Excel and Microsoft Office skills, attention to detail, organization, communication, and the ability to manage competing priorities and follow up effectively.

Skills

Financial Administration
Purchase Order Processing
Invoice Processing
Budget Tracking
Reconciliation
Excel
Microsoft Office
Attention to Detail
Organization
Project Tracking
Documentation Management
Inventory Tracking
Cross-Team Coordination
Written and Verbal Communication
Issue Escalation
Process Improvement

Benefits

Hybrid Work Environment
Paid Time Off
Winter Holiday Closure
Birthday Off
Professional Development
Health and Dental Plans
Fitness Discounts
Annual Wellness Stipend
Company-Wide Bonus Structure
Recognition Programs
Retail and Activity Discounts
Team Lunches
Off-Site Gatherings

Visa sponsorship

Not detected in the job text

Keywords

Creative Operations
Production Administration
Purchase Orders
Supplier Invoices
Freelancer Invoices
Budget Trackers
Budgets
Re-costs
Reconciliations
Financial Records
Project Trackers
Task Boards
Production Playbooks
Inventory Tracking
Microsoft Excel
Microsoft Office
Smartsheet
Trello
Monday.com
Asana
Standard Operating Procedures
Workflow Documentation
Version Control
Event Solutions
Event Production
Vendor Coordination
Freelancer Coordination
Process Improvement

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