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Wynford

Event Coordinator

Toronto, ON, Canada

The salary range for this role is $55,000 – $60,000 annually. · Full-time

Apply on LinkedIn About employer

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Job details

Pay: The salary range for this role is $55,000 – $60,000 annually.
Job type: Full-time
Apply by: May 11, 2027
Posting language: English
Posted: Nov 12, 2026

Original job description

About Us

At Wynford, we create transformative live and digital experiences that strengthen cultures and drive results for Fortune 100 and emerging clients. From global incentive travel and large events to experiential workshops and product launches, we deliver best-in-class events rooted in empathy, collaboration, and relentless innovation. Our passion lies in valuing every voice, fostering ownership, and designing with the end-user at heart.

About the Role

We’re hiring an Event Coordinator to be the person who keeps complex programs moving. You’ll work closely with an Event Manager to turn plans into clean, accurate execution: timelines that are current, vendor and venue details that match the plan, shipping that leaves on time, and participant information that’s clear and complete. On any given week, you might be updating a project tracker, confirming BEOs and set-ups, preparing rooming lists and manifests, issuing POs, collecting COIs from suppliers, and packaging on-site materials. When programs go live, you’ll support on the ground - registration desk, arrivals, signage, vendor check-ins - and help wrap everything up cleanly afterward.

Success in this role looks like fewer last-minute scrambles, tighter handoffs between teams, and participants who feel looked after. You’ll translate “Be the Participant” into practical actions: anticipating needs, catching gaps before they become issues, and keeping everyone informed without noise. This is a detail-heavy, problem-solving role with visibility across the full event lifecycle. If you enjoy being the calm, organized center of a moving project, you’ll do well here.

The salary range for this role is $55,000 – $60,000 annually.

What You Will Own

Project hygiene and documentation

Keep timelines, trackers, and decision logs current and accurate.
Make it easy for anyone to see what’s done, what’s next, and what’s at risk.

Vendor and venue coordination support

Coordinate sourcing inputs, collect proposals, track deadlines, and manage confirmations.
Ensure BEOs, set-up sheets, and orders reflect the latest plan.

Participant materials and communications

Build and quality-check rooming lists, manifests, name badges, signage, and pre-trip information.
Spot gaps and unclear instructions before they reach participants.

Financial and administrative support

Create and track POs, gather invoices, and support reconciliation against budgets.
Maintain a clean paper trail for audit and client reporting.

Shipping, materials, and on-site readiness

Manage packing lists, shipping schedules, and on-site kits during live programs, support registration, vendor arrivals, schedules, and quick problem-solving.

Post-event wrap-up

Close out documentation, collect feedback and final counts, consolidate learnings, and support final billing and reporting.

This Role Is a Strong Fit If...

You like being the person who keeps a 200‑line project plan accurate and dependable.
You’re comfortable nudging vendors and teammates with clear, polite reminders and deadlines.
You enjoy both desk work and being on your feet during programs, talking with participants and suppliers to keep things running.
You can turn partial or changing information into a clean checklist and an updated plan.
You take pride in tidy files, correct lists, and a clean paper trail.

This Role May Not Be a Fit If...

You prefer big-picture concepting over the daily mechanics of logistics and documentation.
You want a strict 9–5 with no evening/weekend work during live programs or no travel.
You avoid spreadsheets or find detailed checklists frustrating.
You need full decision authority to feel effective; much of this role is about owning details and influencing timelines without final sign-off.

Skills That Matter Most

Event logistics literacy: You understand how rooming lists, BEOs, manifests, run-of-show, and vendor timelines connect - and you spot mismatches early.
Project coordination: You can juggle many details without losing the thread. Your trackers are accurate, and you know when to escalate a risk.
Clear, timely communication: You turn moving information into simple updates and next steps for vendors, venues, teammates, and the Event Manager.
Tool comfort: You’re confident in Google Workspace/Microsoft Office, especially Sheets/Excel for lists and tracking. You can learn new tools quickly.
Judgment under pressure: When plans change, you stay steady, adjust the plan, and document decisions so others can follow.

Trainable Skills (Nice to Haves)

Cvent (Sourcing) specifics
Incentive travel program nuances and terminology
Advanced budget reconciliation
French language
Shipping and customs basics

Experience That May Be Helpful

Third-party agency or DMC experience
Hotel or venue operations exposure
On-site experience for meetings, conferences, or incentive programs
Working within SOPs and templates while improving them thoughtfully

What We Offer at Wynford:

Total Compensation: Competitive salary with a comprehensive benefits package.

Hybrid Work Environment: Flexibility with a hybrid working structure to support work/life balance.

Dog-Friendly Office: Bring your furry friend to work for good vibes.

Time Off: Enjoy paid time off, including a winter holiday closure, birthday off, and additional personal time.

Professional Development: Access monthly training, industry memberships, and learning opportunities.

Wellness: Benefit from health & dental plans, fitness discounts, and an annual stipend for your wellness needs.

Bonuses & Incentives: Participate in a company-wide bonus structure and recognition programs like the WnyList Awards.

Extra Perks: Enjoy discounts on activities, retail stores, team lunches, and fun off-site gatherings to keep the team spirit high.

Ready to Make a Difference?

If you're enthusiastic about delivering exceptional event experiences and have the skills to back it up, we'd love to hear from you.

Send Us Your Resume!

Interested applicants should send their resume and cover letter to jobs@wynfordtwg.com. In your cover letter please tell us why this opportunity is interesting to you.

We wish to thank all applicants in advance for your interest. Only those candidates selected for an interview will be contacted. Wynford is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process.

We value the diversity of the people we hire and serve. Diversity at this organization means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths.

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More about this job

Responsibilities

Maintain accurate event timelines, trackers, and documentation while coordinating vendors, venues, participant materials, purchase orders, budgets, and shipping. Support live event operations and post-event closeout, including registration, issue resolution, feedback collection, final counts, billing, and reporting.

Requirements

The role calls for strong event logistics and project coordination skills, clear communication, attention to detail, spreadsheet proficiency, and the ability to stay organized and adapt when plans change. Agency or destination management company experience, hotel or venue operations exposure, on-site event experience, and familiarity with standard operating procedures are helpful; Cvent, incentive travel, advanced budget reconciliation, French, and shipping or customs knowledge are nice to have.

Skills

Event Logistics
Project Coordination
Vendor Coordination
Venue Coordination
Timeline and Tracker Management
Event Documentation
Participant Communications
Budget Reconciliation
Purchase Order Management
Shipping Coordination
On-Site Event Support
Spreadsheet Management
Clear Communication
Problem-Solving Under Pressure
Attention to Detail
Risk Escalation

Benefits

Hybrid Work Environment
Paid Time Off
Winter Holiday Closure
Birthday Off
Professional Development
Health and Dental Plans
Fitness Discounts
Annual Wellness Stipend
Company-Wide Bonus Structure
Recognition Programs
Retail and Activity Discounts
Team Lunches
Team Gatherings

Visa sponsorship

Not detected in the job text

Keywords

Event Logistics
Project Coordination
Event Timelines
Project Trackers
Decision Logs
Vendor Coordination
Venue Coordination
BEOs
Set-Up Sheets
Rooming Lists
Manifests
Run of Show
Name Badges
Signage
Purchase Orders
Invoices
Budget Reconciliation
Shipping Schedules
On-Site Event Support
Registration
Post-Event Reporting
Google Workspace
Microsoft Office
Sheets
Excel
Cvent
Incentive Travel
Standard Operating Procedures
Certificates of Insurance

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Jobs in Canada