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XA Security

HR & Payroll Manager

Calgary, AB, Canada

Salary starting at $80,000, based on experience · Full-time

Apply About employer

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Job details

Pay: Salary starting at $80,000, based on experience
Job type: Full-time
Apply by: Nov 25, 2026
Experience: 5+ years of progressive HR and payroll experience, including at least 2 years running payroll start to finish rather than feeding inputs to a bureau
Posting language: English
Posted: Oct 26, 2026

Original job description

XA Security is one of Western Canada's leading event security and crowd management companies. We work the biggest events in the province, including festivals, stadium shows and the Calgary Stampede, along with year-round static, mobile and parking operations. Our workforce is several hundred strong and grows past 700 in the busy season.

One thing that makes us different: we built our own operations platform. Digital XA handles our scheduling, timekeeping, payroll, invoicing and HR. We don't send payroll out to a bureau. It runs on our own system, and the person in this role is the one who runs it.

The Role

XA has grown fast and our people operations need to catch up. You'll be doing two main things.

First, building out our HR function. A lot of good pieces are already in place, like digital onboarding, certification tracking and a structured applicant pipeline. We need someone to turn those pieces into real processes: policies, an employee handbook, performance and discipline frameworks, leave management, benefits administration, WCB and OHS compliance, and the daily judgment calls that come with a large hourly workforce. There's no playbook to inherit here. You'll be writing it.

Second, administering payroll on Digital XA. Biweekly runs across field and administrative cycles, source deductions and CRA remittances, Records of Employment, T4s, garnishments, adjustments, vacation accruals and statutory holiday pay. The platform does the math, but you own the accuracy, the deadlines, and the answer when a team member calls about their cheque. You'll also work directly with our development team, so when you find a gap or a better way to do something, it gets built.

What You'll Do

Run end-to-end biweekly payroll for a large hourly workforce plus salaried admin staff on Digital XA
Handle CRA remittances, ROEs, T4 season and year-end reconciliation
Apply the Alberta Employment Standards Code (overtime, statutory holiday pay, rest rules, deductions) and keep our practices ahead of it
Design and document HR processes for onboarding, certification compliance under Alberta security licensing, performance, discipline and offboarding
Administer our group benefits plan, including enrolment, changes and reconciliation with the carrier
Manage our WCB account, claims and return-to-work
Be the trusted first point of contact for employee questions about pay, records and policy
Work with operations and the platform team to keep improving how HR and payroll actually work here

What You Bring

5+ years of progressive HR and payroll experience, including at least 2 years running payroll start to finish rather than feeding inputs to a bureau
PCP or PLP designation from the National Payroll Institute, or actively working toward it
Solid working knowledge of Alberta employment standards and Canadian payroll legislation (CPP, EI, income tax, WCB)
Experience with a large hourly or shift-based workforce. Hospitality, events, security or staffing backgrounds all fit well.
Comfort with software. You don't need to code, but you'll spend your day in a modern platform and help shape it, and you should be strong in spreadsheets.
Discretion and sound judgment. You'll be handling SINs, banking details and personal records for hundreds of people.
A CPHR designation, or progress toward one, is an asset

Compensation and Benefits

Salary starting at $80,000, based on experience
Group benefits plan
Real input into the tools you use every day. When you suggest an improvement, it usually ships.
Front-row involvement in the biggest live events in Alberta

How to Apply

Apply using the form below. We read every application and we respond to everyone we interview.

XA Security is an equal opportunity employer.

Apply About employer

More about this job

Responsibilities

Manage end-to-end biweekly payroll for hourly and salaried employees, including CRA remittances, Records of Employment, T4s, year-end reconciliation, and compliance with Alberta and Canadian payroll requirements. Build and document HR processes, administer benefits and WCB matters, support employees with pay and policy questions, and collaborate with operations and the platform development team to improve HR and payroll systems.

Requirements

Requires at least five years of progressive HR and payroll experience, including two or more years independently running payroll, plus a PCP or PLP designation or active progress toward one. Candidates should have working knowledge of Alberta employment standards and Canadian payroll legislation, experience with a large hourly or shift-based workforce, strong software and spreadsheet skills, and sound discretion; CPHR designation or progress toward it is an asset.

Skills

End-to-End Payroll Administration
Human Resources Process Development
Alberta Employment Standards
Canadian Payroll Legislation
CRA Remittances
Records of Employment
T4 Preparation
Benefits Administration
WCB Claims Management
Return-to-Work Coordination
Employee Relations
Performance Management
Discipline Management
HR Compliance
Spreadsheet Proficiency

Benefits

Group Benefits Plan

Visa sponsorship

Not detected in the job text

Keywords

Digital XA
Payroll
Human Resources
Biweekly Payroll
CRA Remittances
Records of Employment
T4s
Year-End Reconciliation
Alberta Employment Standards Code
CPP
EI
Income Tax
WCB
OHS Compliance
Alberta Security Licensing
Employee Onboarding
Certification Tracking
Performance Management
Discipline Frameworks
Leave Management
Benefits Administration
Garnishments
Vacation Accruals
Statutory Holiday Pay
Return-to-Work
PCP
PLP
National Payroll Institute
CPHR
Hourly Workforce

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