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Added 7 mins ago
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Xai Robotics

Community Coordinator

Standard, AB, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 9, 2026
Posting language: English
Posted: Jul 20, 2026

Original job description

Products & R&DFor SchoolsFor FamiliesCommunity ChessView next Sprint →

Open Role

Community Coordinator

Help families feel welcomed. Help the lab run right. Protect the standard.

Location: Xai Robotics, Coral Springs, FL

Type: Part time, onsite

At Xai Robotics, the parent experience matters.

Families do not simply join a program. They enter an institution with real standards, real systems, and real expectations. That means communication must be warm, clear, and professional. It also means policies must be upheld consistently.

We are hiring a Community Coordinator to help lead that work.

This is a people facing operations role. You will be one of the main points of contact for families and prospective families, helping them understand our programs, navigate enrollment, follow policies, and experience Xai Robotics as the serious and well run institution it is.

What This Role Is Really About

This role sits at the intersection of hospitality, discipline, and execution.

You will return calls, follow up with interested families, help keep schedules running correctly, support front desk operations, and ensure that parents understand and respect the policies that protect the lab experience for everyone.

This is not a passive receptionist role.

You are helping maintain order, clarity, warmth, and trust across the organization. The best person in this role can be gracious without being soft, organized without being robotic, and firm without creating friction.

Core Responsibilities

Family communication and enrollment support

Return calls and respond to inquiries from prospective families
Follow up with parents who have expressed interest and help move conversations toward enrollment
Communicate clearly about programs, schedules, expectations, and next steps
Close loops quickly and professionally so no serious lead goes cold through neglect

Policy enforcement and parent coordination

Help families follow scheduling, pickup, attendance, and membership expectations
Communicate late pickup policies and other important boundaries with warmth and clarity
Address parent issues professionally while protecting the integrity of the lab experience
Reinforce standards consistently so that one family’s exception does not become everyone’s problem

Operational support

Help maintain accurate records, schedules, and day to day coordination
Support internal organization across supplies, logistics, and administrative workflows
Handle procurement for office and operational supplies
Keep communication and routine systems moving so the team can execute well

What We Look For

Strong communication skills, especially with parents and prospective clients
Warmth, professionalism, and good judgment under pressure
Ability to enforce policies clearly without sounding defensive or harsh
Strong organizational habits and follow through
Comfort handling calls, scheduling details, parent questions, and administrative tasks in a fast moving environment
Onsite reliability and a high sense of ownership

Important context

This role is not just about being friendly.

It is about representing Xai Robotics well while protecting standards that matter. Families should feel welcomed, respected, and taken seriously. They should also understand that our policies exist for good reasons and are enforced consistently.

The right person for this role knows how to create a positive experience without letting things become loose, vague, or disorderly.

Why Xai Robotics

Xai Robotics is not a generic after school program.

We are building a serious robotics institution in South Florida with high standards for both technical work and operational execution. Families trust us not only because of what students build here, but because the environment is disciplined, thoughtful, and well run.

This role matters because families feel the quality of an organization through its people, its follow through, and its standards. You will help shape that experience every day.

Schedule

Onsite in Coral Springs, Florida
Part time role
Availability may include weekday afternoons, evenings, and Saturdays depending on program schedule

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Apply About employer

More about this job

Responsibilities

Communicate with prospective and current families, support enrollment, and explain programs, schedules, and policies. Maintain accurate records and schedules, support front desk and administrative operations, coordinate supplies and logistics, and consistently uphold lab standards.

Requirements

The role calls for strong communication skills, warmth, professionalism, and sound judgment when handling parent questions and issues. Candidates should be organized, reliable onsite, comfortable with calls and scheduling details, and able to enforce policies clearly and consistently.

Skills

Family Communication
Enrollment Support
Policy Enforcement
Parent Coordination
Customer Service
Scheduling
Recordkeeping
Organization
Follow-Through
Administrative Support
Procurement
Professional Judgment
Conflict Resolution
Operational Coordination

Visa sponsorship

Not detected in the job text

Keywords

Community Coordination
Family Communication
Enrollment
Parent Relations
Policy Enforcement
Scheduling
Attendance
Pickup Policies
Membership Expectations
Front Desk Operations
Recordkeeping
Administrative Workflows
Procurement
Office Supplies
Operational Logistics
Robotics Education
Customer Service
Onsite Operations

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