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Added 42 mins ago
RB
Project Administrator
RDH Building Science
Burnaby, BC
- Full-time
We offer a robust benefits package to support the well-being of our employees. This includes: GRSP/401K contributions, Health and Dental coverage, Primary Caregiver benefits, Vacation and…
Added 42 mins ago
DC
Project Administrator
Dillon Consulting Limited
Calgary, AB · Winnipeg, MB · Brandon, MB · Yellowknife, NT · Edmonton, AB
- Full-time
…within our multidisciplinary team for the position of Project Administrator. The successful candidate can be based at any one of our Western Canada office locations: Winnipeg, Brandon,…
Added 1 hour ago
RN
Workplace System Administrator
Riverside Natural Foods Ltd. (Home of MadeGood)
Toronto, ON
- Full-time
The Workplace System Administrator, who is a member of the IT Infrastructure team, leads the System Administration to serve all Riverside users. The quality of the service is evaluated by…
Added 2 hours ago
Workplace System Administrator
Riverside Natural Foods Ltd.
Toronto, ON
The Workplace System Administrator, who is a member of the IT Infrastructure team, leads the System Administration to serve all Riverside users. The quality of the service is evaluated by…
Added 2 hours ago
S
Customer Success Manager
Salesforce
Toronto, ON · Canada - Toronto
- Full-time
Added 8 hours ago
RS
Secondary Teacher & TTOC (Gr. 8-12)
Richmond School District No. 38
Richmond, BC
- Full-time
Richmond School District operates 38 elementary schools, 10 secondary schools, alternate programs, continuing education and a number of additional facilities. The district enrolls…
Added 17 hours ago
X
Payroll Administrator
Xanadu
Toronto, ON
- Full-time
The Payroll Administrator is responsible for the accurate and timely processing of payroll using ADP Workforce Now (WFN) and related ADP systems. This role ensures compliance with…
Added 19 hours ago
SM
Clinical Coordinator – Langley (Walnut Grove) OR Abbotsford, BC
Snore MD
Langley (District), BC · Walnut Grove, BC
- Full-time
Training & Support: Industry-leading onboarding and ongoing support to help you thrive
Added 20 hours ago
RS
Education Assistants - Casual on-call
Richmond School District No. 38
Richmond, BC
- Temporary
…across the district.School District No. 38 (Richmond) is seeking Education Assistants to provide educational and functional support to students with special needs, in and out of the…
Added 20 hours ago
PT
Walking School Bus Chaperone (#049-BA)
Pembina Trails School Division
Winnipeg, MB
- Part-time
Under the direction of the School Administrator(s), the Walking School Bus Chaperone works as part of a team to walk a group of children from designated pick-up location(s) to the school…
Added 21 hours ago
RS
School Psychologist
Richmond School District No. 38
Richmond, BC
- Contract
Assist with the Ministry of Education processes for designation and adjudication
Added 1 day ago
SI
Office administrator
STEFANO'S INC.
Saint John, NB
- From $27 CAD / hour
- Full-time
- On-site
Added 1 day ago
VC
Finance Administrator M/F
VINCI Construction
Saskatoon, SK
- Full-time
We are seeking a detail-oriented and organized Finance Administrator to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining…
Added 1 day ago
SB
Open for Account Executives
Sterling Brokers
Canada
- Full-time
…are the largest independently owned and operated Third Party Administrator (TPA) and Broker in Canada, and fourth largest overall. Established in 2014, SCB is growing rapidly and looking…
Added 1 day ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling,…
Added 1 day ago
PD
Operations Administrator
Prep Doctors®
Mississauga, ON
- Full-time
The Operations Administrator ensures the efficient operation of our business processes and support systems. This role will collaborate closely with various teams to optimize operations,…
Added 1 day ago
NM
Office administrator
NEW MILLENIUM TIRE AND COLLISION CENTRE LTD.
Rocky View, AB
- From $37.65 CAD / hour
- Full-time
- On-site
Added 1 day ago
BC
Office administrator
Bear Country Inn Ltd.
Terrace, BC
- $37 to $38 CAD / hour
- Full-time
- On-site
Added 1 day ago
AT
Office administrator
Ahluwalia'z Transport Ltd.
Regina, SK
- From $28 CAD / hour
- Full-time
- On-site
Added 1 day ago
HK
Child-care centre administrator
Happy Kids World
Port Moody, BC
- $46 to $47 CAD / hour
- Full-time
- On-site
Plan, administer and control budgets for projects, programs, support services and equipment
Added 1 day ago
CS
Office administrator
C Sanghera Transport Ltd
Surrey, BC
- From $38.4 CAD / hour
- Full-time
- On-site
Added 1 day ago
V
Finance Administrator M/F
VINCI
Saskatoon, SK
- Full-time
We are seeking a detail-oriented and organized Finance Administrator to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining…
Added 1 day ago
PS
Office administrator
PRO SKILLS DRIVING SCHOOL
Cambridge, ON
- From $36.95 CAD / hour
- Full-time
- On-site
Added 1 day ago
ST
Systems Administrator
Strides Toronto
Scarborough Bluffs Park, ON
- $66,912 to $77,919 CAD / year
- Contract
Strides Toronto Support Services (“Strides Toronto”) Strides Toronto is a multi-service agency supporting infants, children, youth and young adults from birth to age 29, and their families,…
Added 1 day ago
LH
Office Admin
Lifemark Health Group
Mississauga, ON
- Up to $40,000 CAD / year
- Full-time
We are seeking an energetic, enthusiastic, and highly proactive Office Administrator to join our fast-paced team. The ideal candidate is a quick-thinking professional who thrives in a…

Xanadu

Payroll Administrator

Toronto, ON, Canada

The base salary range is 80,000 - 100,000 CAD. · Full-time

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Job details

Pay: The base salary range is 80,000 - 100,000 CAD.
Job type: Full-time
Experience: Minimum 2–5 years of payroll processing experience.
Posting language: English
Posted: Sep 21, 2026

Original job description

About Xanadu:
Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!

Your role and responsibilities:
The Payroll Administrator is responsible for the accurate and timely processing of payroll using ADP Workforce Now (WFN) and related ADP systems. This role ensures compliance with applicable payroll legislation, company policies, and maintains confidentiality of employee information. The ideal candidate has strong attention to detail, extensive knowledge of Canadian payroll regulations, basic knowledge of US payroll regulations, and hands-on experience with ADP platforms.

Payroll Processing

Process full-cycle payroll (semi-monthly) using ADP Workforce Now (WFN).
Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions.
Review and validate payroll reports prior to finalization.
Process off-cycle payments, including terminations, adjustments, and retroactive pay.

Compliance & Reporting

Ensure compliance with federal and provincial payroll legislation (e.g., CRA regulations, Employment Standards).
Prepare and reconcile payroll-related reports including T4s, ROEs, and year-end filings.
Maintain up-to-date knowledge of payroll laws and regulatory requirements.

Employee Data Management

Maintain and update employee records in ADP systems (new hires, terminations, changes).
Collaborate with HR to ensure employee data accuracy.
Respond to payroll-related inquiries from employees and management.

Reconciliation & Audits

Perform regular payroll reconciliations (earnings, deductions, benefits).
Resolve discrepancies and ensure accuracy of payroll data.
Assist in internal and external payroll audits as required.

Benefits & Deductions Administration

Knowledge of benefits administration and reconciliation of Benefit Carrier invoices
Administer employee benefits, pension contributions, and other payroll deductions.
Coordinate with benefits providers to ensure accurate deductions and reporting.

System Administration

Utilize ADP Workforce Now (WFN) and other ADP modules for payroll processing and reporting.
Assist with system updates, testing, and implementation of enhancements if needed.
Generate custom reports as required by Finance or HR teams.

Basic qualifications and experience:

Post-secondary education in Accounting, Finance, Business Administration, or related field.
Minimum 2–5 years of payroll processing experience.
Hands-on experience with ADP Workforce Now (WFN) and/or other ADP payroll systems is required.
PCP (Payroll Compliance Practitioner) designation or working towards it is a requirement.
Strong knowledge of Canadian payroll legislation and taxation (CRA guidelines).
High level of accuracy and attention to detail.
Excellent organizational and time management skills.
Strong communication and customer service skills.
Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred).

This is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 80,000 - 100,000 CAD. You will also be eligible for equity and benefits.

Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at recruiting@xanadu.ai.

Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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More about this job

Responsibilities

The Payroll Administrator is responsible for the accurate and timely processing of full-cycle payroll using ADP Workforce Now. This role also involves ensuring compliance with federal and provincial legislation, managing employee data, and performing payroll reconciliations.

Requirements

Candidates must have 2-5 years of payroll experience and a post-secondary education in Accounting, Finance, or Business Administration. A Payroll Compliance Practitioner (PCP) designation or progress towards it is required, along with hands-on experience with ADP systems.

Skills

Payroll processing
ADP Workforce Now
Canadian payroll legislation
US payroll regulations
CRA guidelines
T4 preparation
ROE preparation
Benefits administration
Reconciliation
Microsoft Excel
Pivot tables
VLOOKUPs
Data accuracy
Communication
Customer service
Time management

Benefits

Equity
Health benefits

Visa sponsorship

Not detected in the job text

Keywords

Payroll Administrator
ADP Workforce Now
Full-cycle payroll
CRA
T4
ROE
PCP
Payroll Compliance Practitioner
Accounting
Finance
Business Administration
Microsoft Excel
Pivot tables
VLOOKUPs
Benefits administration
Reconciliation
Compliance
Employee data management
Quantum computing
Hybrid
Operations

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