Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 8, 2026

Hiring at a glance

View jobs

Open jobs: 4,671
Employers: 2,212

Advertised starting pay

Average starting payCAD / year: $73,447Across 341 listings
Average starting payCAD / hour: $28.34Across 247 listings
Average starting payUSD / year: $70,042Across 12 listings
Average starting payCAD / month: $5,022Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 15%687 listings
On-site: 83%3,898 listings

Not specified: 1% (35 listings)

Employers hiring include Canada Post - Postes Canada (253), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 19 days ago
MS
Programme Operateur vers DG | Operator to Managing Director Fellowship
Manos Software Group
Montreal, QC
- Full-time
Added 1 month ago
Post Office Assistant - Term
Canada Post - Postes Canada
Willow Bunch, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused app
Added 20 days ago
HO
Supply Chain Manager
Humans of HR
Vancouver, BC · Greater Vancouver, BC
- $100,000 to $120,000 CAD / year
- Full-time
Added 20 days ago
LM
Receptionist
LASIK MD
Edmonton, AB
- Full-time
Added 20 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Beaverlodge, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant
Added 20 days ago
PP
Office Manager/Site Lead Assistant [Maternity Leave Coverage]
Park Place Seniors Living, Inc.
Nanaimo, BC
- Contract
Wexford Creek Seniors Community of Park Place Seniors Living is looking for a contract Office manager to join our team at our Nanaimo, BC long term care Home (December 2026- January 2028).…
Added 20 days ago
DG
Senior Administrative Assistant
Doane Grant Thornton LLP
Kamloops, BC
- Full-time
Added 20 days ago
B
Procurement Specialist
BGIS
Toronto, ON
- Full-time
Added 20 days ago
A
Executive Assistant – Brand Marketing - Temporary
ARC'TERYX
North Vancouver, BC
- Full-time
- Temporary
Added 20 days ago
PG
Medical Office Assistant
PCRS General
Surrey, BC
- Full-time
Added 20 days ago
B
Procurement Specialist
BGIS
Toronto, ON
- Full-time
Added 20 days ago
AE
Executive Assistant – Brand Marketing - Temporary
Arc'teryx Equipment
North Vancouver, BC
- Temporary
Added 20 days ago
WF
Operations Supervisor
West Fraser
Hinton, AB
- Full-time
Added 20 days ago
GE
Receptionist
GFL Environmental Inc.
Edmonton, AB
- Full-time
The position is based out of our Edmonton office (4208-84 Ave NW), Monday through F
Added 20 days ago
S
Office Manager
SYSTRA
Toronto, ON
- Full-time
Added 20 days ago
CH
Workforce Management Analyst
CBI Home Health
Winnipeg, MB · Calgary, AB · Toronto, ON
- Full-time
Added 24 days ago
DG
Senior Administrative Assistant
Doane Grant Thornton LLP
Markham, ON
- Full-time
Added 20 days ago
GV
Receptionist - Optometrist assistant
Groupe Vision New Look Inc
Salaberry-de-Valleyfield, QC
- Part-time
Added 20 days ago
A
Contract Administrator
Adecco
Calgary, AB
- Full-time
…a key role in supporting the planning, implementation, and administration of contract awards while working alongside cross-functional project teams in a dynamic…
Added 20 days ago
ZT
Office Coordinator
Zaber Technologies
Vancouver, BC · Greater Vancouver, BC
- $22 to $31 CAD / hour
- Full-time
Zaber is looking for a welcoming and hands-on Office Coordinator to join our Facilities and Office Management Team. You’ll greet visitors, welcome new employees, and keep our buildings…
Added 20 days ago
P
HR & Office Administrator
Planisware
Montreal, QC
- Full-time
Added 20 days ago
CE
Administrative Assistant – Procurement
Canadian Energy Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Added 1 month ago
L
Administrative Assistant
Latitude
Montreal, QC
- Full-time
Added 20 days ago
Receptionist - Contract (20 Months)
Miller Thomson
Saskatoon, SK
Added 21 days ago
AP
Receptionist (Vancouver)
Anthem Properties
Vancouver, BC
- Full-time

Xanadu

Executive Assistant

Toronto, ON, Canada

The base salary range is 75,000 - 100,000 CAD. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: The base salary range is 75,000 - 100,000 CAD.
Job type: Full-time
Apply by: Oct 15, 2026
Posting language: English
Posted: Sep 15, 2026

Original job description

About Xanadu

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!

Your Role And Responsibilities

As an Executive Assistant, you will provide high-level administrative support to multiple leaders within our technical and business teams. You will act as a central hub of coordination, ensuring that our leadership can focus on the "moon shot" while you handle the operational complexities.

Complex Calendar Management: Proactively manage and coordinate intricate calendars for multiple executives, balancing conflicting priorities and optimizing their daily schedules.
Meeting & Event Coordination: Organize internal and external meetings, including room bookings, catering, and tech setup, while ensuring agendas are distributed and action items are tracked.
Travel & Logistics: End-to-end management of domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
Correspondence & Gatekeeping: Serve as a professional point of contact for the team, managing incoming inquiries and ensuring timely communication with both internal and external stakeholders.
Expense & Document Management: Process expense reports, manage digital filing systems, and assist in the preparation of presentations or reports.
Process Improvement: Identify opportunities to streamline administrative workflows to better support the growing needs of multiple departments.

Basic Qualifications And Experience

Professional Experience: 5+ years of experience in an Executive Assistant or similar administrative role, with 2+ years of experience working within a publicly traded company, with a strong understanding of corporate governance, compliance requirements, and the pace of a regulated environment.
Multitasking Ability: Ability to operate in a fast-paced environment and manage multiple competing priorities/deadlines with a high degree of accuracy.
Technical Proficiency: Strong expertise in Google Workspace (Calendar, Docs, Sheets) and experience with modern communication tools like Slack and Zoom.
Organizational Skills: Exceptional attention to detail and a proactive approach to problem-solving.
Communication: Excellent written and verbal communication skills, with the ability to interact professionally with diverse teams and high-level stakeholders.
Discretion: Demonstrated ability to handle confidential information with the utmost integrity.

Preferred Qualifications And Experience

Experience working in a high-growth tech startup or a research-heavy environment.
Familiarity with project management software (e.g., Asana, Jira, or Notion).
Experience coordinating large-scale team events or offsites.
A personal interest in quantum computing, science, or deep tech industries.

This is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 75,000 - 100,000 CAD. You will also be eligible for equity and benefits.

Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at recruiting@xanadu.ai.

Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to multiple technical and business leaders, acting as a central hub for coordination. Responsibilities include complex calendar management, travel logistics, and streamlining administrative workflows.

Requirements

Requires 5+ years of executive assistant experience, including at least 2 years within a publicly traded company. Candidates must be proficient in Google Workspace and possess strong organizational and communication skills.

Skills

Calendar Management
Event Coordination
Travel Logistics
Google Workspace
Slack
Zoom
Expense Management
Corporate Governance
Compliance
Stakeholder Communication
Process Improvement
Project Management Software
Discretion
Multitasking
Administrative Support
Digital Filing

Benefits

Equity
Benefits

Visa sponsorship

Not detected in the job text

Keywords

Quantum Computing
Deep Tech
Google Workspace
Slack
Zoom
Asana
Jira
Notion
Corporate Governance
Compliance
Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Administrative Workflow
High-growth Startup
Research Environment

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