Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 20, 2026

Hiring at a glance

View jobs

Open jobs: 4,546
Employers: 2,148

Advertised starting pay

Average starting payCAD / year: $66,705Across 287 listings
Average starting payCAD / hour: $27.30Across 161 listings
Average starting payUSD / year: $82,897Across 19 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 16%715 listings
On-site: 82%3,738 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (239), HealthCareersInSask.ca (57), Provincial Health Services Authority (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Save this search

Added 4 days ago
Receptionist/Concierge
Chartwell
Brantford, ON
Full-time
Added 4 days ago
Office Manager
Chartwell
Mississauga, ON
Full-time
…supporting operations in a vibrant retirement community? As Office Manager at Chartwell, you will be the administrative backbone of our residence - overseeing clerical routines, supporting…
Added 5 days ago
Receptionist/Client Services Representative (CSR)
Commercial Credit Adjusters Ltd
Winnipeg, MB
Full-time
Added 4 days ago
Operations Supervisor-1
FedEx Canada
Truro, NS
Part-time
Added 6 days ago
Administrative Assistant - Investigative Services Division (INTERNAL COMPETITION)
Victoria Police Department
Victoria, BC
Added 4 days ago
Contract Manager / Gestionnaire de contrats
Hitachi Rail
Quebec, QC
Full-time
Added 4 days ago
Office Administrator
The Ace Group Inc.
Brampton, ON
Full-time
Added 4 days ago
Business Information Management Analyst
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
$80 to $90 CAD / hour
Contract
Added 4 days ago
Executive Assistant to the Co-Founder & CSO
DLVRD Logistics Inc.
Westmount, QC
Full-time
Added 4 days ago
Operations Supervisor
FedEx Canada
Cornwall, ON
Part-time
Added 4 days ago
Fertilizer Operations Supervisor
Co-op
Hanley, SK
Full-time
Added 1 month ago
Post Office Assistant - Term
Canada Post - Postes Canada
Norris Point, NL
Added 5 days ago
Administrative Assistant 2
Winnipeg Regional Health Authority
MB · Vita, MB
Added 4 days ago
Receptionist/Concierge- Line #4 19.50 biweekly 4pm-8pm and 8am-4pm
Chartwell
Brantford, ON
Part-time
Added 5 days ago
Senior Technology Executive Assistant
Purolator
ON · Mississauga, ON
Added 4 days ago
Data Entry Operator - Proficient
Raise
Toronto, ON
Full-time
Added 4 days ago
Contract Manager
Hays
Sparwood, BC
Contract
Location: Sparwood, BC (travel required between office & site, 5-days a week)
Added 4 days ago
Fertilizer Operations Supervisor
Federated Co-operatives Limited
Hanley, SK
Full-time
Added 4 days ago
Operations Supervisor
FedEx Canada
Dartmouth, NS
Part-time
Added 4 days ago
Administrative Assistant
CDI College
Brampton, ON
Full-time
Added 5 days ago
Technology Product Management Analyst - Assistant Vice President
Citi
Mississauga, ON
Full-time
Added 2 months ago
Post Office Assistant - Term
Canada Post - Postes Canada
Cox's Cove, NL
Added 2 months ago
Post Office Assistant - Term
Canada Post - Postes Canada
Howley, NL
Added 2 months ago
Post Office Assistant - Term
Canada Post - Postes Canada
Pasadena, NL
Added 1 month ago
Post Office Assistant - Term
Canada Post - Postes Canada
Iroquois Falls, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use

Xanadu

Executive Assistant

Toronto, ON, Canada

Pay: The base salary range is 75,000 - 100,000 CAD.
Job type: Full-time
Apply by: Oct 15, 2026
Posting language: English
Posted: Sep 15, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Xanadu

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!

Your Role And Responsibilities

As an Executive Assistant, you will provide high-level administrative support to multiple leaders within our technical and business teams. You will act as a central hub of coordination, ensuring that our leadership can focus on the "moon shot" while you handle the operational complexities.

Complex Calendar Management: Proactively manage and coordinate intricate calendars for multiple executives, balancing conflicting priorities and optimizing their daily schedules.
Meeting & Event Coordination: Organize internal and external meetings, including room bookings, catering, and tech setup, while ensuring agendas are distributed and action items are tracked.
Travel & Logistics: End-to-end management of domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
Correspondence & Gatekeeping: Serve as a professional point of contact for the team, managing incoming inquiries and ensuring timely communication with both internal and external stakeholders.
Expense & Document Management: Process expense reports, manage digital filing systems, and assist in the preparation of presentations or reports.
Process Improvement: Identify opportunities to streamline administrative workflows to better support the growing needs of multiple departments.

Basic Qualifications And Experience

Professional Experience: 5+ years of experience in an Executive Assistant or similar administrative role, with 2+ years of experience working within a publicly traded company, with a strong understanding of corporate governance, compliance requirements, and the pace of a regulated environment.
Multitasking Ability: Ability to operate in a fast-paced environment and manage multiple competing priorities/deadlines with a high degree of accuracy.
Technical Proficiency: Strong expertise in Google Workspace (Calendar, Docs, Sheets) and experience with modern communication tools like Slack and Zoom.
Organizational Skills: Exceptional attention to detail and a proactive approach to problem-solving.
Communication: Excellent written and verbal communication skills, with the ability to interact professionally with diverse teams and high-level stakeholders.
Discretion: Demonstrated ability to handle confidential information with the utmost integrity.

Preferred Qualifications And Experience

Experience working in a high-growth tech startup or a research-heavy environment.
Familiarity with project management software (e.g., Asana, Jira, or Notion).
Experience coordinating large-scale team events or offsites.
A personal interest in quantum computing, science, or deep tech industries.

This is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 75,000 - 100,000 CAD. You will also be eligible for equity and benefits.

Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at [email protected].

Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to multiple technical and business leaders, acting as a central hub for coordination. Responsibilities include complex calendar management, travel logistics, and streamlining administrative workflows.

Requirements

Requires 5+ years of executive assistant experience, including at least 2 years within a publicly traded company. Candidates must be proficient in Google Workspace and possess strong organizational and communication skills.

Skills

Calendar Management
Event Coordination
Travel Logistics
Google Workspace
Slack
Zoom
Expense Management
Corporate Governance
Compliance
Stakeholder Communication
Process Improvement
Project Management Software
Discretion
Multitasking
Administrative Support
Digital Filing

Benefits

Equity
Benefits

Visa sponsorship

Not detected in the job text

Keywords

Quantum Computing
Deep Tech
Google Workspace
Slack
Zoom
Asana
Jira
Notion
Corporate Governance
Compliance
Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Administrative Workflow
High-growth Startup
Research Environment

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