Payroll administrator jobs in Vaughan, ON and nearby

Payroll administrator jobs within 25 km of Vaughan, ON, Canada. Nearby towns and cities are included. Distances are straight-line, not driving distances.

Counted Nov 3, 2026

Hiring at a glance

View jobs

Open jobs: 84
Employers: 69

Advertised starting pay

Average starting payCAD / year: $66,885Across 24 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 0%0 listings
Hybrid: 44%37 listings
On-site: 56%47 listings

Employers hiring include AppDirect (3), Robert Half (3), SE Health (3).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Payroll administrator jobs in Vaughan, ON and nearby

Within 25 km

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Added 1 month ago
DG
Payroll Specialist
Doane Grant Thornton LLP
Toronto, ON
- Full-time
Added 1 month ago
BM
HR & Payroll Specialist
Baker McKenzie
Toronto, ON
- $78,750 to $96,250 CAD / year
Added 1 month ago
VB
Payroll Specialist
Vaco by Highspring
Vaughan, ON
- $85,000 to $95,000 CAD / year
- Full-time
· Accurately coordinate and administer payroll functions for hourly and salary employees across Canada and USA on a semi-monthly basis including the preparation, calculation and…
Added 1 month ago
A
Senior Payroll Specialist
Adecco
Toronto, ON
- $35 to $40 CAD / hour
- Temporary
Senior Payroll Specialist (3-months | potential extension)
Added 1 month ago
S
Payroll Administrator
Savaria
Toronto, ON
- $65,000 to $85,000 CAD / year
- Full-time
The Payroll Administrator t is responsible for end-to-end
Added 1 month ago
A
USA Benefits & Payroll Administrator
AppDirect
Toronto, ON
- Full-time
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…
Added 1 month ago
X
Payroll Administrator
Xanadu
Toronto, ON
- Full-time
Added 1 month ago
SH
Payroll Specialist (Workday Implementation)
SE Health
Markham, ON
- Contract
Added 1 month ago
SH
Payroll Specialist (Workday Implementation)
SE Health
Markham, ON
- Contract
Added 1 month ago
SH
Payroll Specialist (PeopleSoft)
SE Health
Markham, ON
- Contract
Added 1 month ago
MS
Payroll Specialist
Marberg Staffing
Toronto, ON
- $44.81 to $66.04 CAD / hour
- Temporary
Payroll Implementation Consultant for provincial government agency client, North York.
Added 1 month ago
Payroll Administrator, US & Canada Payroll Processing
Blue Moon Metals
Toronto, ON
Blue Moon Metals is seeking an experienced and detail-oriented Payroll Administrator to join our growing team. This role is responsible for supporting the accurate and timely processing of…
Added 1 month ago
PC
Payroll Specialist
Prime Communications Canada Inc
Richmond Hill, ON
- $58,000 to $62,000 CAD / year
- Full-time
Added 1 month ago
MT
Payroll Specialist
Miller Thomson LLP
Toronto, ON
- Full-time
Added 1 month ago
Payroll Specialist
Miller Thomson
Toronto, ON · Vaughan, ON
Added 1 month ago
FC
Senior Payroll Specialist (15-month term)
Flatiron Construction Corp
Toronto, ON
- Other
…ensuring accuracy in financial processes? As a Senior Corporate Payroll Specialist, you will play a crucial role in managing payroll operations and maintaining data integrity. You will…
Added 1 month ago
F
Senior Payroll Specialist (15-month term)
FlatironDragados
Toronto, ON
- Full-time
…ensuring accuracy in financial processes ? As a Senior Corporate Payroll Specialist, you will play a crucial role in managing payroll operations and maintaining data integrity. Y ou will…
Added 1 month ago
TL
Payroll Administrator
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
…and most successful law firms, has an immediate opening for a Payroll Administrator to join the Finance department in the Toronto…
Added 1 month ago
BC
Payroll Administrator
Blake, Cassels & Graydon LLP
Toronto, ON
- Full-time
…and most successful law firms, has an immediate opening for a Payroll Administrator to join the Finance department in the Toronto…
Added 2 months ago
TB
Payroll Administrator
The Beer Store
Bolton, ON
- Full-time
Added 2 months ago
A
USA Benefits & Payroll Administrator
AppDirect
Toronto, ON
- Full-time
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…
Added 2 months ago
Payroll Administrator
Brewers Retail Inc
Bolton, ON
Added 2 months ago
MB
Payroll Specialist, MBIB
Mary Browns
Markham, ON
- $60,000 to $70,000 CAD / year
- Full-time
The Payroll Specialist is responsible for delivering full-cycle payroll services for corporate stores and the Support Centre. This includes managing payroll processing and all…
Added 2 months ago
SH
Payroll Specialist - Hybrid (Ontario)
Sentrex Health Solutions
Markham, ON
- Full-time
Added 2 months ago
USA Benefits & Payroll Administrator
AppDirect
Toronto, ON
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…

Xanadu

Payroll Administrator

Toronto, ON, Canada

The base salary range is 80,000 - 100,000 CAD. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: The base salary range is 80,000 - 100,000 CAD.
Job type: Full-time
Experience: Minimum 2–5 years of payroll processing experience.
Posting language: English
Posted: Sep 21, 2026

Original job description

About Xanadu:

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!

Your role and responsibilities:

The Payroll Administrator is responsible for the accurate and timely processing of payroll using ADP Workforce Now (WFN) and related ADP systems. This role ensures compliance with applicable payroll legislation, company policies, and maintains confidentiality of employee information. The ideal candidate has strong attention to detail, extensive knowledge of Canadian payroll regulations, basic knowledge of US payroll regulations, and hands-on experience with ADP platforms.

Payroll Processing

Process full-cycle payroll (semi-monthly) using ADP Workforce Now (WFN).
Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions.
Review and validate payroll reports prior to finalization.
Process off-cycle payments, including terminations, adjustments, and retroactive pay.

Compliance & Reporting

Ensure compliance with federal and provincial payroll legislation (e.g., CRA regulations, Employment Standards).
Prepare and reconcile payroll-related reports including T4s, ROEs, and year-end filings.
Maintain up-to-date knowledge of payroll laws and regulatory requirements.

Employee Data Management

Maintain and update employee records in ADP systems (new hires, terminations, changes).
Collaborate with HR to ensure employee data accuracy.
Respond to payroll-related inquiries from employees and management.

Reconciliation & Audits

Perform regular payroll reconciliations (earnings, deductions, benefits).
Resolve discrepancies and ensure accuracy of payroll data.
Assist in internal and external payroll audits as required.

Benefits & Deductions Administration

Knowledge of benefits administration and reconciliation of Benefit Carrier invoices
Administer employee benefits, pension contributions, and other payroll deductions.
Coordinate with benefits providers to ensure accurate deductions and reporting.

System Administration

Utilize ADP Workforce Now (WFN) and other ADP modules for payroll processing and reporting.
Assist with system updates, testing, and implementation of enhancements if needed.
Generate custom reports as required by Finance or HR teams.

Basic qualifications and experience:

Post-secondary education in Accounting, Finance, Business Administration, or related field.
Minimum 2–5 years of payroll processing experience.
Hands-on experience with ADP Workforce Now (WFN) and/or other ADP payroll systems is required.
PCP (Payroll Compliance Practitioner) designation or working towards it is a requirement.
Strong knowledge of Canadian payroll legislation and taxation (CRA guidelines).
High level of accuracy and attention to detail.
Excellent organizational and time management skills.
Strong communication and customer service skills.
Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred).

This is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 80,000 - 100,000 CAD. You will also be eligible for equity and benefits.

Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at recruiting@xanadu.ai.

Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply About employer

More about this job

Responsibilities

The Payroll Administrator is responsible for the accurate and timely processing of full-cycle payroll using ADP Workforce Now. This role also ensures compliance with federal and provincial legislation while managing employee data and benefit deductions.

Requirements

Candidates must have 2-5 years of payroll experience and a post-secondary education in Accounting, Finance, or Business Administration. A Payroll Compliance Practitioner (PCP) designation or progress toward it is required, along with proficiency in ADP systems and Microsoft Excel.

Skills

Payroll Processing
ADP Workforce Now
Canadian Payroll Legislation
US Payroll Regulations
CRA Regulations
T4 Preparation
ROE Preparation
Payroll Reconciliation
Benefits Administration
Pension Administration
Microsoft Excel
Pivot Tables
VLOOKUP
Data Accuracy
Time Management
Customer Service

Benefits

Equity
Benefits

Visa sponsorship

Not detected in the job text

Keywords

Payroll Administrator
ADP Workforce Now
Full-cycle Payroll
CRA
T4
ROE
PCP Designation
Canadian Payroll
US Payroll
Benefits Administration
Pension Contributions
Data Management
Payroll Reconciliation
Compliance
Microsoft Excel
Pivot Tables
VLOOKUP
Accounting
Finance
Business Administration
Quantum Computing
Human Resources
Reporting
Audits
Employment Standards

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