Executive Assistant to Chief Executive Officer

Role Description The Executive Assistant to the Chief Executive Officer at Y Media is a full-time, on-site role based in Mississauga, ON. This role is responsible for managing the CEO’s daily schedule, coordinating meetings, preparing agendas, and ensuring timely follow-up on action items. The Executive Assistant will organize travel arrangements, process expense reports, and handle confidential correspondence and documents. Day-to-day tasks include maintaining efficient office administration, prioritizing incoming requests, supporting preparation of presentations and reports, and liaising with internal and external stakeholders on behalf of the CEO. The role requires consistently anticipating needs, optimizing the CEO’s time, and ensuring smooth operational support in a fast-paced environment.

Qualifications

• Demonstrated experience in Executive Administrative Assistance and Executive Support at the senior leadership level.
• Strong Administrative Assistance capabilities, including document preparation, meeting coordination, and general office administration.
• Proficiency in Diary Management, including complex calendar coordination, scheduling, and prioritization of commitments.
• Experience handling Expense Reports, travel bookings, and related financial and administrative processes with accuracy.
• Excellent written and verbal communication skills, with attention to detail and strong organization skills.
• Ability to maintain confidentiality, exercise sound judgment, and manage competing priorities in a dynamic environment.
• Advanced proficiency in productivity and collaboration tools (e.g., Microsoft Office or equivalent suites, email, and calendar applications).
• Previous experience supporting a CEO or C-level executive and post-secondary education in business, administration, or a related field is an asset.