Closed listing
Administrative Assistant
- Toronto, ON, Canada
$42,000 - $50,000 · Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $42,000 - $50,000
- Job type
- Full-time
- Closing date
- Experience
- 2+ years of administrative experience, ideally within a professional services, accounting, or legal environment
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
About the Role
Yale PGC LLP, a growing public accounting firm in Toronto, is seeking a detail-oriented and proactive Administrative Assistant to support our partners, managers, and administrative team. This role combines support across client file management, correspondence and firm workflow.
Key Responsibilities
- Setting up new clients in the company wide CRM system
- Helping clients get authorized with the CRA
- Dealing with administrative CRA matters, including transferring payments, responding to collection agents, CRA general client queries, etc.
- Producing clerical responses to CRA and assisting with CRA letters
- Providing reports to the partner such as WIP, AR, client lists for practice administration efficiency
- Prepare invoices and other documentation, including tax filing packages, engagement letters and e-packages
- Assisting with e-filing of tax returns
- Handle daily mail, courier services, and document scanning
- Perform clerical duties, including collections and general correspondence
- Support tax season workflow, including categorization and routing of tax work intake
- Assist Partners, Managers, and Accounting Staff as required
- Other administrative tasks as assigned
Hours of Work
Monday to Friday, 8:30 AM to 5:00 PM
Salary
$42,000 - $50,000
Requirements
- Excellent written and verbal communication skills
- Strong organizational, time management, and follow-through abilities
- Ability to work well under pressure and as part of a team
- Strong attention to detail with the ability to follow directions and procedures efficiently and accurately
- 2+ years of administrative experience, ideally within a professional services, accounting, or legal environment
- High degree of discretion when handling confidential client and firm information
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Experience with CaseWare, Taxprep, or similar accounting software platforms is an asset, but not required
- This is a full-time, on-site position with a strong emphasis on administrative support
Work Location: Toronto
More about this job
Responsibilities
Set up client records, assist clients with CRA authorization and administrative matters, prepare correspondence and tax documentation, and support tax return e-filing. Provide practice administration reports, manage mail and document workflows, assist with collections, and support partners, managers, and accounting staff.
Requirements
Requires at least two years of administrative experience, ideally in professional services, accounting, or legal settings, along with strong communication, organizational, time-management, and detail-oriented skills. Candidates should be proficient in Microsoft Office and handle confidential information discreetly; experience with CaseWare, Taxprep, or similar software is an asset but not required.
Skills
- Written Communication
- Verbal Communication
- Organization
- Time Management
- Follow-Through
- Attention To Detail
- Teamwork
- Confidentiality
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Client File Management
- Correspondence
- Tax Return E-Filing
- Administrative Support
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
Keywords
- Client File Management
- Company-Wide CRM
- Canada Revenue Agency (CRA)
- CRA Authorization
- CRA Correspondence
- Collections
- Work In Progress (WIP) Reports
- Accounts Receivable (AR)
- Invoices
- Tax Filing Packages
- Engagement Letters
- E-Packages
- Tax Return E-Filing
- Mail Handling
- Courier Services
- Document Scanning
- Tax Work Intake
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- CaseWare
- Taxprep
- Accounting
- Practice Administration