Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 25, 2026

Hiring at a glance

View jobs

Open jobs: 4,619
Employers: 2,125

Advertised starting pay

Average starting payCAD / year: $70,124Across 298 listings
Average starting payCAD / hour: $26.77Across 155 listings
Average starting payCAD / month: $5,104Across 20 listings
Average starting payUSD / year: $87,921Across 19 listings
Average starting payUSD / hour: $18.53Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 15%708 listings
On-site: 83%3,819 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (277), HealthCareersInSask.ca (69), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 7 days ago
Account Administration Officer - Bilingual (English/French) Ottawa
Scotiabank
Ottawa, ON
As an Account Administration Officer, you will be responsible for providing administrative support to the MD Private Investment Counsel and MD Management Ltd lines of business.
Added 7 days ago
Managing Director - Data & AI (Montreal, Canada)
Unit8 SA
Remote, Canada
Full-time · Remote
Added 7 days ago
Managing Director - Data & AI (Montreal, Canada)
Unit8
Montreal, QC
Full-time
Added 7 days ago
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
$110,000 USD / year
Full-time
Added 7 days ago
Executive Assistant
goeasy Ltd.
Mississauga, ON
Full-time
Added 7 days ago
Office Coordinator
AWP Safety
Dartmouth, NS
Up to $17.75 CAD / hour
Full-time
Added 7 days ago
Administrative Assistant and Commissariat operator, ADB
UNDP
Montreal, QC
Full-time
The Bureau of Administration and Services (ADB) plays a lead role in the effective and efficient administrative management of the Organization by ensuring the provision of high-quality…
Added 7 days ago
Executive Assistant
Solutions Metrix
Montreal, QC
Full-time
Added 7 days ago
VISITOR AND LIBRARY ASSISTANT
ONT.COLLEGE OF TEACHERS
Toronto, ON
$55,503 to $61,452 CAD / year
Full-time
Added 7 days ago
Medical Office Assistant (Casual)
Clearpoint Health Network Inc.
New Westminster, BC
Part-time
Added 7 days ago
Commercial Contract Manager
Nokia
Ottawa, ON
Full-time
Added 7 days ago
Executive Assistant, TD Securities, (Human Resources)
TD
Toronto, ON
Full-time
Added 7 days ago
Medical Office Assistant
WELL Health Diagnostic Centres
Calgary, AB
Full-time
WELL Health Diagnostic Centres (previously C-health) is looking for a Medical Office Assistant to support our physicians and other healthcare professionals by performing a wide variety of…
Added 7 days ago
Receptionist
Core Laboratories
Calgary, AB
Full-time
Added 7 days ago
Receptionist Clerk - Perm Part Time Evenings
Sienna Senior Living
Richmond Hill, ON
Part-time
Added 7 days ago
Operations Supervisor
FedEx Canada
Barrie, ON
Part-time
Added 8 days ago
Administrative Coordinator, IT Operations
Téléfilm Canada | Telefilm Canada
Montreal, QC
Added 7 days ago
Unit Clerk, Ambulatory Care
Provincial Health Services Authority
Vancouver, BC
Full-time
Added 7 days ago
office manager
KM Care Services Inc.
Winnipeg, MB
Full-time
Added 7 days ago
Receptionist/Concierge
Chartwell
Ottawa, ON · Nepean, ON
Part-time
Added 7 days ago
Data Entry Clerk - Finance
Aramark Canada
Ottawa, ON
Full-time
Added 7 days ago
Unit Clerk
Alberta Health Services
Red Deer, AB
Temporary
Added 7 days ago
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
Full-time
Added 8 days ago
Office Administrator
Techmation Electric & Controls Ltd.
Alexis Whitecourt 232, AB · Whitecourt, AB
Full-time
Techmation Electric & Controls is currently seeking a Office Administrator for our Whitecourt branch. Previous administrative experience working within an industrial construction…
Added 7 days ago
Neighbourhood Administration Officer
UnitingCare Queensland
Hamilton, ON
Full-time
Administration / Scheduling Officer | BlueCare | Community Care

Yama Vans

Office Manager

Calgary, AB, Canada

Pay: Base salary: $65,000 – $77,000
Job type: Full-time
Apply by: Mar 16, 2027
Posting language: English
Posted: Sep 17, 2026

Apply About employer

Applications open in a new tab.

Original job description

Office Manager

Yama Vans Inc. · Calgary, AB · Full-Time, On-Site · $65,000 – $77,000

ABOUT YAMA VANS

Yama Vans is Canada’s premium adventure van manufacturer. Built to endure, designed to inspire. Our work is guided by Japanese design values and North American adventures, with a shared commitment to craftsmanship, efficiency, and living life outside the lines. Our small, hungry, and growing team of 30 move fast, sweat the details, and always enjoy the ride. Our vans make the journey as memorable as the destination and serve as basecamps for people who want to upgrade their access to the outdoors.

THE ROLE

The Office Manager is the administrative backbone of Yama Vans. You'll own office administration, day-to-day finance data entry, and executive support - keeping the business running and the team focused on what only they can do. You proactively identify gaps and loose ends and take action to solve them efficiently and effectively.

Reports directly to the CEO. Full-time, on-site in Calgary.

YOUR FOUR ACCOUNTABILITIES

Office administration is organized and current. Vendors, subscriptions, insurance, legal admin, HR records, onboarding, and people admin are maintained to standard and nothing falls through the cracks.

The leadership team is protected from administrative drag, primarily the CEO. You actively seek opportunities to remove tasks from leadership’s plates.

Finance data entry and AP/AR processing is accurate and on time. Invoices and receipts are posted, the AP ledger is maintained, the weekly AP run is prepared, and AR is monitored across bank and POS system.

The first impression of Yama is excellent. Walk-in reception, inbound calls, helpdesk, and email triage are handled warmly and professionally.

WHAT YOU'LL ACTUALLY DO

Office Administration

Manage office vendor relationships
Software subscription management
Insurance administration - renewals, updates, adding drivers, premium changes
Legal admin - coordinating with counsel, managing correspondence and documents
Corporate registry and vehicle document management
Third-party vendor network - contracts, vetting, payment terms
Google Drive organization and file management
Maintain employee records and the company directory
Hiring admin - posting coordination, interview scheduling, offer letter logistics
Onboarding documentation and new hire setup
Benefits administration
Support with planning team events

Leadership Admin

Manage CEO’s calendar and inbox
Gather agenda items, schedule and prepare presentations for leadership meetings, townhalls, and quarterly off-site events
Organize meeting notes and follow-up actions
Manage travel and off-site event bookings
Actively look for tasks to remove from the leadership team's plates

Finance Data Entry & AP/AR

Scan and upload receipts to Dext
Post invoices and receipts from Dext into the accounting system
Take payments on POS
Monitor AR, track incoming payments across bank and POS system
Monitor and maintain the AP ledger, communicate with vendors
Prepare the weekly AP run for review and approval
Track down missing receipts, clear bank feeds and reconcile statements
Support month end preparation

Reception & First Impression

Walk-in reception - ~3-5 clients and visitors per day
Inbound call triage and phone administration
Inbound email triage - route, respond, or escalate as appropriate
Client info data entry into CRM
Client survey and feedback coordination

WHO YOU ARE

Proactive by nature - you anticipate and act, you don't wait to be asked
Highly organized and energized by clearing the pile - this kind of work suits you
Able to take and follow directions and organize your own time and tasks
Discreet and trustworthy - you'll know a lot about everyone, and that stays with you
Comfortable following up persistently with the team to track down missing information
Detail-oriented with pride in accurate, well-organized work
Warm in person, clear in writing, professional on the phone
Comfortable in a fast-moving environment where priorities shift
Fair, neutral, and supportive of all staff - you serve the whole team without becoming a stakeholder in it
Outdoorsy - you connect with what we do as a company

WHAT YOU BRING

5+ years in an office management, administrative, or bookkeeping role
Experience with AP/AR processing, invoice entry, and expense management
Familiarity with tools like Dext, QuickBooks, or similar
Tech competence - you are comfortable with software and technology and have the ability to learn new tools quickly
AI curiosity - you are actively using AI tools and have an interest in leveraging this technology in your role
Experience with Google Workspace (Drive, Calendar, Gmail, Docs, Sheets)
Ability to quickly learn ERP/CRM tools (we use ClickUp, Odoo and HubSpot)
HR administration experience is an asset
Comfortable managing multiple vendors, contracts, and renewals simultaneously

COMPENSATION & BENEFITS

Base salary: $65,000 – $77,000
Extended health, dental, and vision benefits
Three weeks paid vacation to start
Eligible for an annual performance bonus

HOW TO APPLY

Apply by email, not through LinkedIn - email us at careers@yamavans.com with your resume and tell us why this role is a perfect fit for you. We read every application.

Apply About employer

More about this job

Responsibilities

The Office Manager serves as the administrative backbone of the company, overseeing office operations, finance data entry, and executive support for the CEO. They are responsible for maintaining vendor relationships, managing HR records, and ensuring a professional first impression for all visitors and callers.

Requirements

Candidates must have 5+ years of experience in office management, administration, or bookkeeping with proficiency in AP/AR processing and accounting software. Strong organizational skills, tech competence, and the ability to work in a fast-paced, on-site environment are essential.

Skills

Office administration
Finance data entry
AP/AR processing
Executive support
Vendor management
Google Workspace
QuickBooks
Dext
ClickUp
Odoo
HubSpot
HR administration
Calendar management
Invoicing
Reception
Data entry

Benefits

Extended health
Dental
Vision
Paid vacation
Annual performance bonus

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Administration
Bookkeeping
AP/AR
Invoicing
Expense management
Dext
QuickBooks
Google Workspace
ClickUp
Odoo
HubSpot
HR administration
Vendor management
Executive support
CRM
Data entry
Reception
Inventory management
Legal administration
Onboarding
Benefits administration
Travel management
Automotive
Manufacturing

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