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Added 1 month ago
Account Manager/Executive- HR Division
McLean & Company
Toronto, ON
Full-time
The Inside Account Executive - HR Division is a hybrid Account Management/Account Executive role focused on ensuring our clients are serviced and renew year-over-year while also leveraging…
Added 18 days ago
Manager, Executive Compensation and Governance - Global HR
Scotiabank
Toronto, ON
The Manager contributes to the overall success of the Executive Compensation team and Global Rewards department ensuring specific individual goals, plans, and initiatives are executed and…
Added 2 months ago
Executive Assistant, HR & Operations (Non-Unionized)
Community Counselling
North Bay, ON
Full-time · Contract · Temporary
The Executive & HR Administrative Support role provides high-level administrative and operational support to the HR Manager while also supporting executive-level functions as required. This…
Added 18 hours ago
Account Executive - Canada 🇨🇦
Alan
Toronto, ON
Full-time
As an Account Executive, you’ll be responsible for full sales cycles from prospection to onboarding.
Added 18 hours ago
Director, People and Culture Strategy
Alcohol and Gaming Commission of Ontario
Toronto, ON
…Strategic Plan, divisional priorities, enterprise metrics and executive reporting, HR digital enablement, responsible AI adoption, diversity, inclusion and accessibility (DI&A), inclusive…
Added 1 day ago
HR & Client Services Coordinator
Elevated HR Solutions
Calgary, AB
$70,000 to $85,000 CAD / year
Full-time
…Maybe you're coming from client services, people operations, executive support or another role where being organized, credible and ridiculously good at follow-through is how you built your…
Added 2 days ago
Senior Director, HR Program Delivery - SLC Management
SLC Management
Toronto, ON · Sun Life Toronto One York
Full-time
Own transformation reporting: status updates, executive dashboards, steering committee materials
Added 2 days ago
Senior Director, HR Program Delivery - SLC Management
Sun Life
Toronto, ON · Sun Life Toronto One York
Full-time
Own transformation reporting: status updates, executive dashboards, steering committee materials
Added 2 days ago
Senior Director, HR Program Delivery - SLC Management
SLC Management
Toronto, ON
Full-time
Own transformation reporting: status updates, executive dashboards, steering committee materials
Added 2 days ago
Compensation Analyst
Eckler Ltd. / Eckler ltée
Vancouver, BC
$60,000 to $64,500 CAD / year
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…design, market analysis, job documentation and evaluation, executive pay, pay equity, salary surveys and many…
Added 2 days ago
Head of Marketing
Blu Ivy Group
Canada
Full-time
The right person will see how brand, thought leadership, executive visibility, client relationships, digital presence, events, product marketing and commercial activity can reinforce one…
Added 2 days ago
Account Executive (B2B SaaS) Workforce Management Software
Workstaff
Montreal, QC
Full-time
Account Executive / B2B SaaS / Workforce Management Software
Added 2 days ago
Senior Sales Representative, National Accounts (Hunter)
ADP
Burnaby, BC
$131,700 to $181,700 CAD / year
Full-time
…a defined territory. You’ll bring proven hunter expertise, executive presence, and a consultative approach to selling ADP’s cloud‑based HR solutions. We are deeply committed to building…
Added 2 days ago
Regional Associate Relations Manager
The Home Depot Canada
Toronto, ON
Full-time
Prepare executive-level insights, reports and recommendations that translate associate relations trends and workforce data into proactive business actions.
Added 2 days ago
Office Manager
Yama Vans
Calgary, AB
Full-time
…own office administration, day-to-day finance data entry, and executive support - keeping the business running and the team focused on what only they can do. You proactively identify gaps…
Added 17 days ago
Senior Compensation Consultant | Great West
Canada Life
Toronto, ON
Full-time
Lead the delivery and governance of executive and broad-based compensation programs, including incentive plans
Added 3 days ago
Senior Sales Representative, National Accounts (Hunter)
ADP
Burnaby, BC
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…a defined territory. You’ll bring proven hunter expertise, executive presence, and a consultative approach to selling ADP’s cloud‑based HR solutions. We are deeply committed to building…
Added 4 days ago
Senior Manager, EmployeeWorks Platform Delivery (M3)
Apex Systems
Mississauga, ON
$100 to $110 USD / hour
Full-time
…dependency management, risk mitigation, change management, and executive reporting. Identify gaps between planned and actual outcomes and drive corrective actions to ensure successful…
Added 4 days ago
Project Manager
Manulife
Toronto, ON · Waterloo, ON
Full-time
Executive-level communication, facilitation, influence, and decision support skills, with the ability to make complex technical, regulatory, and delivery issues clear to diverse audiences.
Added 4 days ago
Director, Compensation
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Full-time
…the Compensation Committee of the Board of Directors, senior executive and equity compensation, and broader Total Reward initiatives, as…
Added 4 days ago
Executive Assistant/Office Manager
Score Group
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Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Added 4 days ago
Human Resources Generalist
Professional Staffing
Edmonton, AB
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Strong Executive Presence: High emotional intelligence, objective decision-making, and the confidence to hold firm boundaries with senior leadership.
Added 4 days ago
Vice Chair
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Added 5 days ago
Executive Support - Deputy Minister's Office
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Edmonton, AB
Job Title: Executive Support - Deputy Minister's Office
Added 4 days ago
Specialized HR Manager - Talent Manager, Talent Programs
TD
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Full-time
…high potential talent with the potential to progress to senior executive roles. The mandate of the team includes talent practices such as executive assessment, coaching and 360 assessments;…

Yama Vans

Office Manager

Calgary, AB, Canada

Pay: Base salary: $65,000 – $77,000
Job type: Full-time
Apply by: Mar 16, 2027
Posting language: English
Posted: Sep 17, 2026

Apply About employer

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Original job description

Office Manager

Yama Vans Inc. · Calgary, AB · Full-Time, On-Site · $65,000 – $77,000

ABOUT YAMA VANS

Yama Vans is Canada’s premium adventure van manufacturer. Built to endure, designed to inspire. Our work is guided by Japanese design values and North American adventures, with a shared commitment to craftsmanship, efficiency, and living life outside the lines. Our small, hungry, and growing team of 30 move fast, sweat the details, and always enjoy the ride. Our vans make the journey as memorable as the destination and serve as basecamps for people who want to upgrade their access to the outdoors.

THE ROLE

The Office Manager is the administrative backbone of Yama Vans. You'll own office administration, day-to-day finance data entry, and executive support - keeping the business running and the team focused on what only they can do. You proactively identify gaps and loose ends and take action to solve them efficiently and effectively.

Reports directly to the CEO. Full-time, on-site in Calgary.

YOUR FOUR ACCOUNTABILITIES

Office administration is organized and current. Vendors, subscriptions, insurance, legal admin, HR records, onboarding, and people admin are maintained to standard and nothing falls through the cracks.

The leadership team is protected from administrative drag, primarily the CEO. You actively seek opportunities to remove tasks from leadership’s plates.

Finance data entry and AP/AR processing is accurate and on time. Invoices and receipts are posted, the AP ledger is maintained, the weekly AP run is prepared, and AR is monitored across bank and POS system.

The first impression of Yama is excellent. Walk-in reception, inbound calls, helpdesk, and email triage are handled warmly and professionally.

WHAT YOU'LL ACTUALLY DO

Office Administration

Manage office vendor relationships
Software subscription management
Insurance administration - renewals, updates, adding drivers, premium changes
Legal admin - coordinating with counsel, managing correspondence and documents
Corporate registry and vehicle document management
Third-party vendor network - contracts, vetting, payment terms
Google Drive organization and file management
Maintain employee records and the company directory
Hiring admin - posting coordination, interview scheduling, offer letter logistics
Onboarding documentation and new hire setup
Benefits administration
Support with planning team events

Leadership Admin

Manage CEO’s calendar and inbox
Gather agenda items, schedule and prepare presentations for leadership meetings, townhalls, and quarterly off-site events
Organize meeting notes and follow-up actions
Manage travel and off-site event bookings
Actively look for tasks to remove from the leadership team's plates

Finance Data Entry & AP/AR

Scan and upload receipts to Dext
Post invoices and receipts from Dext into the accounting system
Take payments on POS
Monitor AR, track incoming payments across bank and POS system
Monitor and maintain the AP ledger, communicate with vendors
Prepare the weekly AP run for review and approval
Track down missing receipts, clear bank feeds and reconcile statements
Support month end preparation

Reception & First Impression

Walk-in reception - ~3-5 clients and visitors per day
Inbound call triage and phone administration
Inbound email triage - route, respond, or escalate as appropriate
Client info data entry into CRM
Client survey and feedback coordination

WHO YOU ARE

Proactive by nature - you anticipate and act, you don't wait to be asked
Highly organized and energized by clearing the pile - this kind of work suits you
Able to take and follow directions and organize your own time and tasks
Discreet and trustworthy - you'll know a lot about everyone, and that stays with you
Comfortable following up persistently with the team to track down missing information
Detail-oriented with pride in accurate, well-organized work
Warm in person, clear in writing, professional on the phone
Comfortable in a fast-moving environment where priorities shift
Fair, neutral, and supportive of all staff - you serve the whole team without becoming a stakeholder in it
Outdoorsy - you connect with what we do as a company

WHAT YOU BRING

5+ years in an office management, administrative, or bookkeeping role
Experience with AP/AR processing, invoice entry, and expense management
Familiarity with tools like Dext, QuickBooks, or similar
Tech competence - you are comfortable with software and technology and have the ability to learn new tools quickly
AI curiosity - you are actively using AI tools and have an interest in leveraging this technology in your role
Experience with Google Workspace (Drive, Calendar, Gmail, Docs, Sheets)
Ability to quickly learn ERP/CRM tools (we use ClickUp, Odoo and HubSpot)
HR administration experience is an asset
Comfortable managing multiple vendors, contracts, and renewals simultaneously

COMPENSATION & BENEFITS

Base salary: $65,000 – $77,000
Extended health, dental, and vision benefits
Three weeks paid vacation to start
Eligible for an annual performance bonus

HOW TO APPLY

Apply by email, not through LinkedIn - email us at [email protected] with your resume and tell us why this role is a perfect fit for you. We read every application.

Apply About employer

More about this job

Responsibilities

The Office Manager serves as the administrative backbone of the company, overseeing office operations, finance data entry, and executive support for the CEO. They are responsible for maintaining vendor relationships, managing HR records, and ensuring a professional first impression for all visitors and callers.

Requirements

Candidates must have 5+ years of experience in office management, administration, or bookkeeping with proficiency in AP/AR processing and accounting software. Strong organizational skills, tech competence, and the ability to work in a fast-paced, on-site environment are essential.

Skills

Office administration
Finance data entry
AP/AR processing
Executive support
Vendor management
Google Workspace
QuickBooks
Dext
ClickUp
Odoo
HubSpot
HR administration
Calendar management
Invoicing
Reception
Data entry

Benefits

Extended health
Dental
Vision
Paid vacation
Annual performance bonus

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Administration
Bookkeeping
AP/AR
Invoicing
Expense management
Dext
QuickBooks
Google Workspace
ClickUp
Odoo
HubSpot
HR administration
Vendor management
Executive support
CRM
Data entry
Reception
Inventory management
Legal administration
Onboarding
Benefits administration
Travel management
Automotive
Manufacturing

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