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YMCA of Southern Interior BC

Payroll and HRIS Specialist

Kelowna, BC, V1X 2M9, Canada

Compensation: $32.30 - 34.79/hr · Full-time

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Job details

Pay: Compensation: $32.30 - 34.79/hr
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Quick Facts

Compensation: $32.30 - 34.79/hr
- Paid vacation, wellness, and family responsibility days
- Extended health and dental benefits
- YMCA membership benefit for employee and family
- YMCA pension contribution of 5% after two years of employment
- Ongoing opportunities for learning, development and growth
Reporting to: Director, Finance

Location: YMCA of the Southern Interior of BC, Hartman Road Kelowna

Schedule: Full-Time

Why This Role Matters

This role offers something unique: time to improve the work before fully taking it over. From now until May 31, 2027, you'll work alongside the current incumbent to learn the payroll cycle while assessing how we use UKG, reducing duplication and administration, and putting practical improvements in place.

On June 1, 2027, you'll take primary accountability for payroll delivery and continue as our UKG Super User and subject matter expert, with the authority to lead system optimization, set data and process standards, and recommend broader changes. This is a hands-on role with real decision-making, where you'll be the go-to expert for Finance, People & Culture, managers, and employees.

What You Will Do

Payroll & Benefits Administration & Compliance

Administer, process, and audit bi-weekly payroll for 600+ employees, including earnings, deductions, pension contributions, and statutory remittances.
Prepare ROEs and final pay, and lead year-end processes, reporting, and audits.
Coordinate benefits, pension, onboarding, and offboarding administration in partnership with People & Culture.
Ensure compliance with payroll legislation and policy while delivering exceptional service to employees.

UKG Systems Leadership & Optimization

Serve as the Association's primary UKG Super User and subject matter expert across Payroll and People & Culture.
Lead configuration, testing, and optimization of UKG Payroll, HRIS, Workforce Management, Time & Attendance, and Scheduling.
Identify and implement improvements such as automation, better reporting, less duplication, and stronger self-service, and recommend larger changes when needed.

Training, Partnerships & Advisory Support

Build strong relationships and act as a trusted advisor to employees, managers, Finance, and People & Culture.
Provide training, tools, and ongoing support on payroll, workforce management, and HRIS processes.

Continuous Improvement & Analytics

Build reports and dashboards that turn payroll and workforce data into clear insights for budgeting, planning, and decision-making.
Prepare payroll journal entries and support reconciliations, month-end, and audit documentation.

What you bring

Payroll Expertise

Payroll Compliance Practitioner (PCP) designation through the National Payroll Institute, or working toward it; Certified Payroll Manager (CPM) is a strong asset.
Three to five years of progressive payroll and benefits experience, ideally in a multi-location or nonprofit organization with 500+ employees.
UKG experience is required; system administration, configuration, reporting, or super user experience is a strong asset.
Experience with pension, year-end, audits, and statutory reporting, plus advanced knowledge of Canadian payroll legislation, CRA, Employment Standards, and WorkSafeBC requirements.

Leadership & Continuous Improvement

A track record of taking initiative, leading projects, and successfully implementing process improvements.
A passion for using technology to improve efficiency, accuracy, and the employee experience, and for staying current on legislation and system changes.

Relationship Building & Communication

Excellent communication, relationship-building, and customer service skills, with experience training and coaching managers and employees.
Sound judgment and discretion with confidential and sensitive information.

Who You Are

Detail-oriented and committed to accuracy, compliance, and great service.
A natural problem solver who enjoys improving processes and using technology to create efficiencies.
A proactive self-starter who sees opportunities and takes action.
A trusted partner and confident communicator, eager to become our UKG and payroll expert.

Why Join Us

At the Y, you'll be part of a purpose-driven organization that values people, community, and continuous improvement, and you'll make a real difference to the employee experience at an organization that supports thousands of individuals and families across the region.

Additional Requirements

Three professional references.
Successful completion of any required background screening and onboarding requirements.

The YMCA of Southern Interior BC is an equity employer and encourages applications from all individuals who may contribute to the diversity of our workplace. This includes persons with diverse abilities, persons of colour and ethnicity, Indigenous persons (First Nations, Métis, and Inuit), and people of all sexual orientations and genders.

Apply About employer

More about this job

Responsibilities

The role involves administering bi-weekly payroll for over 600 employees while serving as the primary UKG system expert. You will lead system optimization, ensure legislative compliance, and provide training and analytical support to internal stakeholders.

Requirements

Candidates must have three to five years of progressive payroll and benefits experience, with specific expertise in UKG systems. A Payroll Compliance Practitioner (PCP) designation is required or in progress, alongside strong knowledge of Canadian payroll legislation.

Skills

Payroll administration
HRIS management
UKG
Benefits administration
Pension administration
Compliance
Data analysis
Reporting
Process improvement
Training
Relationship building
Auditing
Statutory remittances
Workforce management
Scheduling

Benefits

Paid vacation
Wellness days
Family responsibility days
Extended health benefits
Dental benefits
YMCA membership
Pension contribution

Visa sponsorship

Not detected in the job text

Keywords

Payroll
HRIS
UKG
PCP
CPM
Benefits
Pension
Compliance
CRA
Employment Standards
WorkSafeBC
Reporting
Automation
Data analysis
Auditing
Nonprofit
Finance
People & Culture
Process improvement
System administration

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