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YMCA of Three Rivers

Financial Support Admin- Full-Time Contract

Stratford, ON, Canada

Pay: $46,750 CAD / year
Job type: Full-time · Contract
Apply by: Mar 24, 2027
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Sep 25, 2026

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Original job description

Financial Support Administrator

Full- Time, Contract

Location: Stratford, ON

Work Hours: 37.5 hours per week

**Weekends and evenings may be required

Employment Type: Full Time, 6-month Contract

Number of Vacancies: 1

Anticipated Start Date: October 19, 2026

Anticipated End Date: April 19, 2027

Deadline to Apply: October 9, 2026

Guaranteed Starting Annual Salary: $46,750

Total Rewards Package:

We believe that everyone has the potential to shine! Our culture is built around connection, celebration, appreciation, and recognition, and it starts with a total rewards package focused on Well-Being.

Time Away from Work for your Well-being - At the YMCA of Three Rivers, we value work-life harmony. Part-time team members start with:

Vacation earnings of 4% on each pay (Increases to 6% after 5 years of continuous employment)

3 well-being days for sick time or proactive self-care, which can be used as they are earned. Bereavement days are also available.

Wellness - The YMCA of Three Rivers is committed to the health and wellness of our teams. Full time employees receive…

Well-being days that can be used as they are earned

Access to an Employee (and Family) Assistance Program which provides free and confidential counselling, resources and services

A free YMCA membership for yourself and your family which can be used to access our fitness centers

Discounts on programs and services offered by the YMCA including childcare services

Are you an enthusiastic, goal-driven individual who thrives in a fast-paced, target focused environment? Are you passionate about supporting individuals to achieve long term success through meaningful engagement and ongoing support? If this resonates with you, join us as Retention Specialist and make a lasting difference in the lives of our clients and community.

If this is you, join our team and make an impact on the lives of people in our community.

The YMCA of Three Rivers is one of the community’s largest non-profit organizations. We are dedicated to the enrichment of our communities through the development of people and families. Through our work, we foster belonging and wellbeing and dedicate ourselves to building a healthy and vibrant community every day. We believe connected communities are thriving, healthy, and strong. We have the assets to affect positive social change, and we know the YMCA of Three Rivers Youth Programs are an important piece of our work. That’s where you come in...

What you will do…

Reporting to the Supervisor of Employment Services Program, The Financial Support Admin will work as part of the team that provides employment services to Ontarians. Reporting to the Supervisor, the Admin is responsible for the collection and entry of client data for Employment Ontario Services programming. As part of a team, they will assist in meeting the strategic achievement of all desired outcomes and targets by supporting Employment Coaches and the whole Employment Services team by focusing on employment supports and the procurement of items for clients. The Admin will be responsible for all Employment Related Financial Supports (ERFS) purchases, financial receipts management, and administrative work required through WeData, EOIS-CaMS and financial databases, as well as making purchases in the community alongside clients. The position will also support data collection to supplement monthly reporting on program outcomes. Those duties are the collection and entry of specific required documents, such as receipts and other sensitive information, into WeData/EOIS-CaMS for the client’s file completion. The successful candidate will demonstrate a personal commitment to and understanding of the Y’s mission, vision, values and participant outcomes.

What you will bring…

Administer Employment Related Financial Supports, including purchases, receipt tracking, and monthly reconciliation in coordination with Finance.

Collect, enter, and manage client data and documentation in WeData/EOIS-CaMS to support Employment Ontario Services specifically around the Employee Financial Supports.

Maintain high standards of data integrity within case management systems (e.g., CaMS, WeData).

Develop rationale for financial support approvals through the Service System Manager for each client submission. Liaise with the SSM if financial supports are rejected to develop an approach to supporting the client.

Support program reporting by compiling statistical data and preparing required documentation for management and funders.

Provide front-line administrative support including handling inquiries, referrals, and walk-in traffic with a strong client service orientation.

Ensure timely and professional communication with internal teams and external stakeholders.

Monitor and manage Employment Related Financial Support budget, including monthly expenditure tracking and variance analysis.

Uphold confidentiality and data integrity across all platforms and ensure compliance with regulatory and internal controls.

Assist in identifying and implementing improvements to program delivery and service effectiveness.

Represent the Employment Services at community events and maintain strong community relationships.

Demonstrate commitment to YMCA values and policies, including child protection and customer service standards.

Collaboration & Community Engagement

Attend and actively contribute to internal and external meetings, case conferences, community partnerships, workshops and info sessions.

Collaborate with community agencies and service providers to support client success.

Support Employment Coaches with follow-up activities for active clients.

Contribute to presentations and outreach initiatives with community groups, employers, and stakeholders.

Team Contribution & Continuous Improvement

Share best practices and contribute to improving strategies and program outcomes.

Support a culture of accountability, collaboration, and continuous improvement.

Other duties as assigned

What you will bring…

Completion of University Degree in a related field.

Experience in administration, finance/accounts payable, information and referral services, and employment services

Administrative/Office Management Skills.

Advanced computer knowledge of Microsoft Office suite

Understanding of data integrity, reporting, and confidentiality requirements.

Excellent oral and written communication skills

Advanced organization skills with the ability to work in collaboration with multiple team members at onetime

Ability to manage time and meet tight deadlines

Experience with Employment Ontario or similar programs is considered an asset.

Ability to communicate in a 2nd Language an asset

Acceptable Vulnerable Persons Record Check, not more than 3 months old is a mandatory requirement. This requirement requires a renewal every three (3) years.

What you will gain…

You will be part of and an organization that has a massive impact across our community. You will be joining a local organization, but you will also be a part of a global movement. Your work will have an impact and the community we all call home will be a little better every day because of you. We provide several continuous professional learning opportunities at no cost to you.

This role may require travel across the region, which may not always be easily accessible through public transit. The employee must be able to arrange their own transportation to these sites.

Please note: As an organization committed to the safety and well-being of children, youth and other vulnerable populations, we prioritize the protection of those under our care. All employees must meet specific requirements, including obtaining a clear Police Vulnerable Sector Check and providing three professional references.

If you are an external candidate interested in joining our team, please click the apply button below to create an application. Internal candidates can apply through the internal career center by clicking here. The posting will be open until October 9, 2026, However, we will begin reviewing applications as they arrive to find the right person for this opportunity.

The YMCA of Three Rivers proudly serves the communities of Guelph-Wellington, Stratford-Perth, and Waterloo Region. Our purpose is to make our diverse communities healthier and more vibrant. With dignity and respect, our programs and services inspire individuals to reach their full potential. Learn more about our history, mission, vision, and values here.

The YMCA of Three Rivers embraces diversity and is committed to creating an inclusive workplace, welcoming applications from all qualified persons. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation need known to the YMCA of Three Rivers. The YMCA of Three Rivers complies with the Employment Standards Act, Pay Equity Legislation and privacy laws. In keeping with privacy laws, we are committed to protecting personal information by following responsible information handling practices. For more information on the YMCA of Three Rivers’ commitment to privacy, please visit our website.

Please note that due to the large volume of applications received, only candidates being considered for the position will be contacted.

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More about this job

Responsibilities

Administer Employment Related Financial Supports, including client purchases, receipt tracking, monthly reconciliation, budget monitoring, and related documentation. Maintain client records in WeData and EOIS-CaMS, support reporting and Employment Coaches, and provide administrative and client-facing assistance while collaborating with community partners.

Requirements

A related university degree is required, along with experience in administration, finance or accounts payable, information and referral services, and employment services. Candidates should have strong Microsoft Office skills, communication and organizational abilities, and must provide an acceptable Vulnerable Persons Record Check; Employment Ontario experience and a second language are assets.

Skills

Administrative Support
Financial Administration
Accounts Payable
Data Entry
Data Integrity
Budget Monitoring
Financial Reconciliation
Microsoft Office
Client Service
Written And Oral Communication
Organization
Time Management
Confidentiality
Program Reporting
Community Engagement
Information And Referral Services

Benefits

Well-Being Days
Employee And Family Assistance Program
Free YMCA Membership For Employee And Family
Discounts On YMCA Programs And Services
Professional Learning Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Employment Ontario
Employment Related Financial Supports
WeData
EOIS-CaMS
Microsoft Office
Financial Administration
Accounts Payable
Client Data
Data Entry
Data Integrity
Financial Receipts
Monthly Reconciliation
Budget Monitoring
Variance Analysis
Program Reporting
Case Management Systems
Confidentiality
Client Service
Information And Referral Services
Employment Services
Community Partnerships
Financial Support Approvals
Administrative Support

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