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York Catholic District School Board

OnSIS Administrator

Aurora, ON, Canada

Exempt Level 4 (Hourly Wage - $35.88 - $45.98 per hour) · Full-time

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Job details

Pay: Exempt Level 4 (Hourly Wage - $35.88 - $45.98 per hour)
Job type: Full-time
Apply by: Dec 4, 2026
Experience: 3-5 years of related experience.
Posting language: English
Posted: Nov 4, 2026

Original job description

YORK CATHOLIC DISTRICT SCHOOL BOARD

Invites Applications For The Position Of

OnSIS Administrator

Temporary Position

Exempt Level 4 (Hourly Wage - $35.88 - $45.98 per hour)

Position Summary

The OnSIS Administrator is responsible for reviewing, analyzing and validating information entered into the Student Information System (SIS) for elementary schools and for submitting accurate student data to the Ministry of Education’s Ontario Student Information System (‘OnSIS’).

Major Responsibilities

Analyze and verify student information to ensure accurate reports are submitted to the Ministry of Education, for the determination of applicable grants;
Interpret and administer Ministry of Education regulations and register rules as well as Board policies pertaining to student admissions;
Identify, investigate and resolve any enrolment discrepancies with school staff as required and answer questions related to student information via email/telephone;
Generate internal reports and Ministry registers for verification, in support of audit requirements;
Identify, troubleshoot and articulate SIS data/report issues for the submission of trouble tickets to the SIS Vendor;
Obtain and assign Ontario Education Numbers to new students via the central provincial database; and
Assist in the development of procedures, documentation and maintenance of processes that support the Student Information System data and Ministry Registers, for reconciliation and audit purposes.

Qualifications And Experience

College diploma in Business or related field.
3-5 years of related experience.
Knowledge of Edsembli Student Information System.

Skills And Competencies

Strong interpersonal & communication skills.
Excellent analytical and data management skills with attention to details and a desire to lead troubleshooting exercises.
Solid working level knowledge of Microsoft Office & Google Docs.
Self-motivated, able to work independently and multitask.
Ability to work under pressure, prioritize tasks and meet reporting deadlines.
Experience in collection of school board enrolment data and other government processes.

Interested applicants may apply until the close of business on November 10, 2026.

Thank you for your application.

We appreciate your interest in the York Catholic District School Board, however, only applicants selected to continue to the interview process will be contacted by Human Resources.

Commitment to Equity

YCDSB is an equal-opportunity employer committed to fostering equity and promoting an inclusive workplace culture that reflects the communities we serve. We are dedicated to building an environment that supports and values the inherent worth of every person in the workforce.

This includes, but is not limited to, Indigenous Peoples, Black individuals, 2SLGBTQ+ persons, women, historically underrepresented groups, and people with visible and non-visible disabilities, all of whom bring a wide range of perspectives, lived experiences, and ideas that enhance our learning and working environment.

Accessibility

The Board is committed to creating an accessible and inclusive workplace. Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), if you require code-protected accommodation through any stage of the recruitment process, please contact prior to the posting closing date so that the appropriate arrangements can be made.

Diversity and Inclusion

Aligned with the YCDSB’s commitment to fostering an inclusive workforce, we encourage applications from candidates whose backgrounds and experiences reflect the communities we serve, including but not limited to those who identify as members of equity-seeking groups protected under the Ontario Human Rights Code. Sharing this information is voluntary, and any details provided will be kept confidential.

Vulnerable Sector Check/Criminal Record and Judicial Matters Check

As a condition of employment with the York Catholic District School Board, the successful candidate will be required to provide a Vulnerable Sector Check or a Criminal Record and Judicial Matters Check, depending on the position applied for. The screening must be issued within the past six (6) months and submitted prior to the commencement of employment with the Board.

Mission Statement

With Jesus Christ as our model, we provide all students with a Catholic education rooted in equity, well-being and learning.

Vision Statement

A recognized leader in Catholic education committed to inclusion, excellence and innovation that develops socially responsible global citizens.

Catholic Education Centre

320 Bloomington Road West, Aurora, Ontario L4G 0M1 - (905) 713-1211

Jennifer Sarna

Interim Chief Executive Officer

Apply About employer

More about this job

Responsibilities

Review, analyze, and validate elementary student information in the Student Information System, resolve enrolment discrepancies, and submit accurate data and registers to the Ministry of Education. Generate reports for verification and audits, troubleshoot system issues with the vendor, assign Ontario Education Numbers, and maintain supporting procedures and documentation.

Requirements

Requires a college diploma in Business or a related field and 3–5 years of related experience, including knowledge of the Edsembli Student Information System. Candidates should have strong analytical, data management, communication, and troubleshooting skills, working knowledge of Microsoft Office and Google Docs, and experience with school board enrolment data or other government processes.

Skills

Student Information System Administration
Data Analysis
Data Validation
Data Management
Troubleshooting
Enrolment Data Collection
Regulatory Compliance
Report Generation
Audit Support
Interpersonal Communication
Microsoft Office
Google Docs
Task Prioritization
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Student Information System
Edsembli
OnSIS
Ontario Student Information System
Ministry Of Education
Student Data
Enrolment Data
Ontario Education Numbers
Ministry Registers
Data Validation
Data Analysis
Data Reconciliation
Audit Requirements
Student Admissions
Education Regulations
Board Policies
Troubleshooting
Vendor Support
Microsoft Office
Google Docs
Government Processes
Reporting Deadlines

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