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Jobs in Canada

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Added 2 days ago
Head Office Billing Administrator (12M contract)
The Canada Life Assurance Company
Winnipeg, MB
We are looking for a Head Office Billing Administrator.
Added 5 days ago
Billing Administrator (AP/AR)
Arrow Workforce Solutions
Mississauga, ON
Full-time
We are seeking a detail-oriented Billing Administrator to join a fast-paced transportation and logistics team. This role is responsible for customer invoicing, auditing carrier invoices,…
Added 23 days ago
Service Billing Administrator
Mircom Group of Companies
Vaughan, ON
Full-time
We are seeking a driven and detail-oriented Service Billing Administrator with proven experience in handling all billing related activities. The Service Billing Administrator will report to…
Added 20 days ago
Billing Administrator
Black & McDonald Limited
Vancouver, BC
Full-time
…solid foundation for your career, this position is for you. The Billing Administrator position is an in-office role based out of the BC Hydro client office facility in Burnaby,…
Added 9 days ago
Billing Administrator (Bilingual FR/EN)
Pwc Canada
Ottawa, ON · Montreal, QC · Quebec, QC
Full-time
The Billing Administrator (“BA”) provides exceptional internal and external client service, working directly with clients and with partners, practice staff and partner assistants to provide…
Added 1 month ago
Billing Administrator
Apave North America Corp.
Edmonton, AB
Full-time
Apave Canada is seeking a detail-oriented and organized Billing Administrator to join our Edmonton office. This role is responsible for processing timesheets, preparing and issuing client…
Added 1 month ago
Rates & Billing Compliance Administrator
The Law Office Management Association (TLOMA)
Toronto, ON
Full-time
…successful law firms, has an immediate opening for a Rates & Billing Compliance Administrator to join the Finance & Accounting department in the Toronto…
Added 10 days ago
Billing Administrator (Calgary)
Blake, Cassels & Graydon LLP
Calgary, AB
Full-time
…largest and most successful law firms, is currently looking for a Billing Administrator to join the Finance department in the Calgary…
Added 1 month ago
Billing Administrator (Bilingual FR/EN)
PwC
Montreal, QC
Full-time
The Billing Administrator (“BA”) provides exceptional internal and external client service, working directly with clients and with partners, practice staff and partner assistants to provide…
Added 6 days ago
Rental Contract Administrator - Power & Energy
Finning
Edmonton, AB
Full-time
As a Rental Contract Administrator at Finning, you will be responsible for the support of the overall rental process and management of on-site active contracts. This role is a great way to…
Added 2 days ago
Medical Administrator
Rejuvenation
Calgary, AB
The Medical Administrator's responsibilities include, but are not limited to:
Added 2 days ago
Non-Insured Administrator (20M contract)
The Canada Life Assurance Company
Winnipeg, MB
We are looking for a Non-Insured Billing Administrator.
Added 1 month ago
INSIDE SALES ADMINISTRATOR
Troy Life & Fire Safety Ltd.
Kelowna, BC
Full-time
Location: Kelowna, British ColumbiaType: In the OfficeOur Kelowna team is looking for an enthusiastic Inside Sales Administrator who will support our Kelowna sales workload and…
Added 2 days ago
Branch Administrator (Calgary, AB)
Sterling Crane
Calgary, AB
Full-time
…order management, invoicing and customer account management, billing and labor hours processing, customer service and vendor…
Added 3 days ago
Branch Administrator (Calgary, AB)
Marmon Holdings, Inc.
Calgary, AB
Full-time
…order management, invoicing and customer account management, billing and labor hours processing, customer service and vendor…
Added 3 months ago
Medical Office Administrator
CHARM Fertility
Oakville, ON
Full-time
We seek a dedicated Medical Office Administrator (MOA) to join our dynamic team. This pivotal role involves managing daily clinic operations, promoting a range of specialized services, and…
Added 3 days ago
Administrator
123Dentist
Red Deer, AB
The team at Bower Dental located in Red Deer, Alberta are looking for a passionate, hard-working Experienced Dental Administrator on a full-time basis. We are looking for someone who brings…
Added 3 days ago
Project Administrator
Worley
Moose Jaw, SK · Regina, SK
Full-time
Worley is seeking a Project Site Administrator to work on a project in Saskatchewan.
Added 3 days ago
Office Administrator
Infracon Construction Inc.
Hope, BC
The Office Administrator is responsible for providing administrative support to both our office and project teams. Duties include the prompt and accurate entry of project information,…
Added 4 days ago
IMPLEMENTATION SPECIALIST (CONTRACT) - HYBRID
GreenShield
Toronto, ON
$59,688 to $91,109 CAD / year
Full-time
Ensure completion and set up including billing, payment and benefit packages delivered before go live date.
Added 5 days ago
Office Coordinator/Accounting Administrator
York Group
Nisku, AB
Full-time
The Office Coordinator/Accounting Administrator oversees the day-to-day operations of the site office and provides essential accounting and administrative support to the project and…
Added 5 days ago
Dental Administrator
Passion Dental Group Inc.
Bragg Creek, AB
We're growing and building something special! As our practice expands, we’re seeking a skilled and dedicated Dental Administrator who’s ready to play a key role in our continued success.…
Added 6 days ago
Dental Administrator (3-month contract)
Passion Dental Group Inc.
Welland, ON
Lincoln Dental Care (Welland) is hiring a Dental Administrator (Concierge)
Added 6 days ago
Project Administrator
Clearway
Toronto, ON · Greater Toronto Area, Ontario
Full-time
The Project Administrator provides centralized administrative, commercial, and document-control support for assigned construction projects. The role manages routine workflows,…
Added 16 days ago
Medical Support Administrator
Pancare Inc.
Hamilton, ON · Mississauga, ON
Up to $22 CAD / hour
Part-time
The Medical Support Administrator serves as a key liaison between physicians, nurses, and the medical team, ensuring coordinated and compassionate care for patients. They play a critical…

York Group

Office Coordinator/Accounting Administrator

Nisku, AB, T9E 1T9, Canada

Job type: Full-time
Experience: 2-3 years of experience in office administration and/or accounting support.
Posting language: English
Posted: Sep 15, 2026

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Original job description

Office Coordinator / Accounting Administrator

Reports to: Senior Accountant

Position Summary

The Office Coordinator/Accounting Administrator oversees the day-to-day operations of the site office and provides essential accounting and administrative support to the project and operations teams. This position plays a key role in ensuring the office runs efficiently, while accounts payable, accounts receivable, and billing functions are managed accurately and on schedule to support timely project delivery.

Success in this role calls for strong organizational skills, sound judgment, and meticulous attention to detail, along with the ability to manage competing priorities in a fast-paced environment and a working knowledge of core accounting and administrative practices.

Key Responsibilities

Oversee front desk operations, including greeting visitors, managing incoming calls, and delivering a high standard of customer service.
Maintain digital and physical filing systems in accordance with company record-keeping standards.
Coordinate meeting logistics and visitor arrangements, including travel, car rentals, and hotel bookings.
Monitor and replenish office and kitchen supplies and other recurring inventory.
Maintain office systems, including telephone and security/alarm systems.
Proactively identify and address routine office needs.
Coordinate shipping and courier services as required.
Maintain a well-organized, efficient site office that supports successful project execution.
Provide general administrative support across the team as required.
Perform three-way matching of accounts payable invoices against purchase orders and packing slips, verifying pricing, taxes, and dates for accuracy.
Review expense claims for accuracy, ensuring proper coding and authorization prior to payment.
Coordinate with internal shared services to establish new vendor accounts and documentation.
Prepare and submit customer application forms in a timely manner.
Review vendor statements and reconcile against outstanding vendor accounts.
Monitor and manage the daily billing inbox, researching and responding to internal and external inquiries.
Collect and reconcile receipts for corporate credit card statements, identifying and resolving discrepancies.
Prepare and organize supporting documentation for accounts receivable billing.
Support project and operations managers with the creation of purchase orders.
Track vendor and subcontractor submittals to help keep projects on schedule, ensuring all documentation required for payment and delivery is complete.
Respond quickly and effectively to administrative challenges as project priorities shift.
Review employee time entries to ensure accurate payroll processing.
Support project managers with the preparation and submission of invoices.
Track and submit daily batch plant tickets in a timely manner.
Support project controls and ensure adherence to company policies and procedures.
Draft and distribute meeting minutes for project progress meetings.
Maintain and update material delivery schedules in coordination with project and operations teams.
Perform other duties as assigned.

Qualifications

2-3 years of experience in office administration and/or accounting support.
Demonstrated experience with accounts payable/receivable processes and vendor reconciliation.
Proficiency in Microsoft Office Suite programs (Excel, Word, Outlook).
Strong organizational skills and high attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills.
Ability to work both independently and as part of a team.
A positive, confident, and collaborative team player.

Preferred Assets

Previous experience in construction or another project-based industry.
Experience with accounting or ERP software (e.g., Sage, SAP, QuickBooks, or similar).
Experience using project management or document control software (e.g., Procore, SharePoint).
Post-secondary diploma or certificate in Accounting, Business Administration, or a related field.
Bookkeeping experience or progress toward an accounting designation.

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More about this job

Responsibilities

The Office Coordinator/Accounting Administrator manages daily site office operations and provides essential accounting support, including accounts payable, accounts receivable, and billing. They also handle administrative tasks such as front desk operations, meeting logistics, and document control to ensure efficient project execution.

Requirements

Candidates must have 2-3 years of experience in office administration or accounting support with proficiency in Microsoft Office Suite. A post-secondary diploma or certificate in Accounting or Business Administration is preferred, along with experience in construction or project-based industries.

Skills

Accounts payable
Accounts receivable
Billing
Office administration
Microsoft Office Suite
Data entry
Vendor reconciliation
Purchase orders
Payroll processing
Document control
Customer service
Inventory management
Time management
Communication
Organizational skills
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Accounting Administrator
Accounts Payable
Accounts Receivable
Billing
Microsoft Office
Excel
Word
Outlook
Sage
SAP
QuickBooks
Procore
SharePoint
Payroll
Purchase Orders
Vendor Reconciliation
Document Control
Inventory Management
Construction
Project Management
Administrative Support
Data Entry
Time Tracking
Customer Service
Site Office
Bookkeeping
Invoicing
Record Keeping
Logistics

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